Annual Leave Policy

August 2008

ANNUAL LEAVE POLICY

DEFINITIONS In this policy, "annual leave cycle" means the period of 12 months' employment

immediately following an employee's commencement of employment; or the completion of that employee's prior leave cycle.

1. Annual leave entitlement

1.1 An employee is entitled to at least 21 consecutive days (15 work days) on full remuneration annual leave in respect of each annual leave cycle.

1.2 An employee is entitled to leave accumulated in an annual leave cycle on

consecutive days. 1.3 An employee's entitlement to annual leave will be reduced by the number

of days of occasional leave on full remuneration granted to the employee at the employee's request in that leave cycle.

1.4 An employee is entitled to an additional day of paid leave if a public

holiday falls on a day during an employee's annual leave on which the employee would ordinarily have worked.1

2. When must annual leave be taken

2.1 Annual leave must be taken not later than six months after the end of the annual leave cycle. It is the company’s responsibility to ensure that employees abide by this rule.2

2.2 Annual leave may not be taken during any other period of leave to which

the employee is entitled in terms of the Basic Conditions of Employment Act; or any period of notice of termination of employment.

3. Work during annual leave

3.1 Employees may not work for the company or any other employer during any period of annual leave granted.

4. Pay for annual leave 4.1 An employee will be paid leave pay at least equivalent to the remuneration that

the employee would have received for working for a period equal to the period of

1 S 20(8) BCEA 2 S 20(4) BCEA

Annual Leave Policy

August 2008

annual leave, calculated at the employee's rate of remuneration immediately before the beginning of the period of annual leave.

4.2 An employee will be paid leave pay before the beginning of the period of leave; or by agreement, on the employee's usual payday. 4.3 Applications for leave must be in writing on the Company’s Leave Application

form, which must be authorised by the Head of Department, and approved by the Manager. Once approved the original Leave Application must be forwarded to the payroll office for processing and thereafter placed on the employee’s personal file. The duplicate must be returned to the employee.

4.4 Annual leave should not coincide with sick leave. Where an employee falls sick

during the annual leave period this will not constitute sick leave nor should these sick days be credited to the employees sick leave balance.

4.5 Employees may not sell any portion of their annual leave to the company.3 Provided that in exceptional circumstances an employee may with the approval

of the manager, be permitted to be paid the cash equivalent of a maximum of one weeks leave, providing this does not reduce the annual leave entitlement to less than 14 days.4

4.6 Leave paid out on termination of service will be calculated based on the

employee’s final salary. Where an employee’s salary has previously been reduced, leave pay will be calculated on a pro-rata basis at the different rates of pay.

Annexure: Leave application form

3 s 20(11) of Act 75 of 1997 4 s 49(3) of Act 75 of 1997.

Annual Leave Policy

August 2008

LEAVE APPLICATION FORM

OR

DIN

AR

Y

SIC

K

CO

MPA

SSIO

NA

TE

UN

PAID

SPEC

IAL

MA

TER

NIT

Y

FAM

ILY

R

ESPO

NSI

BIL

ITY

OTH

ER

SHO

P ST

EWA

RD

(CROSS BLOCK APPLICABLE) NAME…………………………………………………………………………………………………………... DEPARTMENT………………………………………………………………………………………………... NUMBER OF WORKING DAYS DUE………………………………………………………………….. NUMBER OF DAYS APPLIED FOR…………………………………………………………………… NUMBER OF DAYS APPLIED FOR IN ADVANCE………………………………………………………. RETURNING TO WORK ON………………………………………………………………………………… SIGNATURE…………………………………………………………………………………………………... DATE…………………………………………………………………………………………………………… (FOR OFFICE USE ONLY) AUTHORISIED BY: DEPARTMENT MANAGER……………………………………………………………. APPROVED BY: MANAGER ……………………………………………………………….. DATE………………………………. DATE JOINED………………………………………… BAL.B/FWD…………………..DAYS A/LEAVE ANNIVERSARY DATE……………………. LEAVE DUE………………….DAYS LEAVE TAKEN………………DAYS ADVANCE LEAVE………… DAYS ACNOWLEDGEMENT OF DEBET REQUIRED SIGNATURE……………………………………….. SALARIES ADMINISTRATOR BAL.C/FWD…………………..DAYS