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Annex 4 (1)

PERFORMANCE AUDIT FORMS

INSTITUTE ON PERFORMANCE PROFILE

AUDIT VISIT NUMBER: 1 2 3 4

(Circular number of the visit, as appropriat

5

e)

...; 6

NAME OF PERFORMANCE AUDITOR: Prof. K. C. Patel

DATES OF PERFORMANCE AUDIT: 22nd - 24th August 2016

NAME OF INSTITUTION WITH LOCATION: G.H.Raisoni College of Engineering, Nagpur

PIP INSTITUTION PERFORMANCE PROFILE OVERALL REF EVALUATION

GRADES Component 1: Improving the Quality of Education in selected Institutions

1.1 Strengthening institutions to improve learning outcomes and Not Applicable employability of Graduates

1.2 Scaling up postgraduate education and demand driven 1.1 research and development and innovation

1.2.1 Establishing centres of excellence NIL 1.3 Faculty development for effective teachinq (pedagogical Train ing) 1.1

Component 2: Improving System Management

2.1 Capacity building to strengthen management 1.04

Implementation of good governance 2.1.1 1.07

2.2 Project manaqement monitorinq and evaluation 1.03

INSTITUTION PERFORMANCE PROFILE GRADES AND GRADE DESCRIPTORS

1 Significant evidence of good practice in the quality and standards achieved (Assessment identifies clear supporting evidence for at least 75% of the relevant practices can be considered good practice)

2 Some evidence of good practice in the quality and standards achieved

(Assessment identifies clear supporting evidence that at least 50% of the 'relevant practices. can be considered good practice)

3 Good practice not widespread or not in place (Institutions may specify the

expected date of completion if there are concrete plans in place for

implementation. )

INSTITUTION PERFORMANCE PROFILE GRADES AND GRADE DESCRIPTORS

NOTE: SUPPORTING EVIDENCE - PERFORMANCE AUDITORS WILL PROVIDE A BULLET

POINT LIST OF THE STRONGEST, CLEAREST EXAMPLES OF EVIDENCE IN SUPPORT OF

EVALUATION GRADES ON ALL ANNEX 4 FORMS.

The grade descriptors have two elements: one relating to the amount and nature of the

evidence for a given practice; and one relating to the quality of thepractice about which the

evidence is gathered. So, for example, a grade of 1 means both that the evidence is clear and that it amounts to 75% or more of thetotal evidence found; and, that the practice is good.

.

References for supporting evidences (all soft copies):

1. Institutional development proposal(IDP)

2. Institute response sheet from Head of the Institute and academic grid

3. Data auditors data audit forms

4. Presentation of Head of the Institution

5. UGC Autonomy Letter

6. eNBA registration for accreditation

7. Research strands: Research and entrepreneurship Cell

8. MoUs

9. Appreciation Letter

10. Minutes of BoG Meetings

11. Office order of SPFU for fund transfer

12. FMR of July 2016

Annex 4 (1.2)

PERFORMANCE AUDIT FORM (1.2) ,~ COMPONENT 1: IMPROVING QUALITY OF EDUCATION IN SELECTED INSTITUTIONS


DATES OF PERFORMANCE AUDIT: 22nd_ 24th August 2016


1.2: SCALING-UP POSTGRADUATE EDUCATION AND DEMAND DRIVEN RESEARCH & DEVELOPMENT AND INNOVATION

MONMONITORING AND PROJECT

OUTPUT/OUTCOME PARAMENTITORING AND

PROJECT OUTPUT/OUTCOME

PARAMENTERS

SUPPORTING EVIDENCE (Note: Grades must be supported by sound evidence of achievement of the institutional development proposal goals and targets)

Grade

1 Effectiveness of funds

utilized for the teaching,

training, learning and

research equipment,

library, computers, etc. by

the institutions, including:

• Increase in the

satisfaction index of student

and faculty

As on date, the institute has received 5 Crores and spent 5.79 crores.(116% of total) Till 201516, the cumulative expenditure was Rs. 5.63 Crores.(Till 31 st March 2016)

The funds have been effectively utilized for the teaching, training, Peer teaching, Pedagogy, management capacity development training program, Skill enhancement program, enhancing placements opportunities, procurement of learning software, E~ Journals, library books, Strong Contact with industries, Training on innovations and Spreading entrepreneursh!ps.

1.0

B. Effectiveness of scaling

up Postgraduate Technical

Education, including:

• Increased enrolment for M.

Tech and PhD

Increased enrolment for M.Tech. and PhD: In the year 201516, the PG enrolment was 243,( 78%) The Ph. D. enrollment increased to 136 candidates. Ph. D enrollment increased because of 50% concession in fees.

1.0

• Establishment of proposed

la boratories • Five Specialized laboratories related to new Post Graduate

!.

• Cumulative number of assistantships granted

C. Progress/achievement in

programmes such as Mobile Technology, Structural Engineering, Transportation Engineering, Power Electronics and Drives, and Communication Engineering are established.

In 2015-16, TEQIP assistantship was given to (13+20)33 candidates. (Total 56 Assistantships during the project period)

starting new Postgraduate I programmes, including:

• Securing AICTE approval I YES

• Establishment laboratories

• Adequacy of enrolments

D. Effectiveness collaborations made other Institutions in and abroad, including

of

student

of with

India

• Increase in number of coauthored publications

All the PG programmes are started as per plan • In 2010-11 increase in intake of M. Tech. CSE from 18 to 36 • In 2011-1202 PG programs namely M. Tech. Transportation engineering

and M. E. Mobile Technology were started and increased intake of M. E. Embedded System and Computing and M. E. Wireless Communication &

Computing from 18 to 30.

• In 2012-13 M. Tech. Communication engineering was started. • Ref: EOA letter issued by AICTE

Five Specialized' laboratories related to new Post Graduate

programmes such as Mobile Technology, Structural Engineering, Transportation Engineering, Power Electronics

and Drives, and Communication Engineering are

esta bl ished.

• 78% enrolment in all programmes

• 20% increase in 2015-16 (112 in 2014-15 and 140 in 2015-16)

I 1.0

"

in refereed journals

E. Increased collaboration with industry in research and development, including: 1.2

Industries Sponsored Projects (Student Project) joint and industry

• Increase in number of • For 201516, 285 collaborative projects were in association with

sponsored research and industries and working on live industrial problems (Total 499 from

development work 201112 to 201516)

undertaken Academic Session

UG PG Total

201112 05 1 20 25

201213 11 1 15 26

201314 41 1 14 55

201415 88 1 20 108

201516 258 127 285

Total Rs.9.3 lacs financial contribution by Industry during the year 201516

contribution by industry • Increase in financial

as below:

for R&D • Intel Galileo 40 kits worth 1.2 lacs • Texas Instruments Embedded Lab, Micro controller lab, Analog Systems

Lab worth Rs.2.8 lacs.

• NI LabVIEW worth Rs.0.8 lacs.

• Xilinx Lab worth RsA.5 lacs.

• 03 industry personnel registered for Doctoral programs (Total 03

person nel reg istered for • Increase in ind ustry

During the Project)

Master's and Doctoral programmes

• Increase in industry • 03 Industry Personnel were trained in 201516 personnel trained by the institution in knowledge

and/or skill areas

• Increase in the number of • 01 Consultancy assignments consultancy assignments

secured 5

"

• Increase in the number of • 112 Industry visits were organized in 201516 (Total 400 since 2011-

students' and faculty 12 to 201516)

visits to and/or training in

industry

• Improvements in

graduate placement rate For 201415 and 201516 branch wise placements are given below

% %

Sr. Placements Placements No. Branch (2014-15) (2015-16)

1 Mechanical Engineering 73.83 88.5

2 Civil Engineering 78.5 85.58

3 Electrical Engineering 77.2 86.09

4 Computer Science Engineering 82.25 87.2

Electronics and 82.96 Telecommunication

5 Engineering 90.51

6 Electronics Engineering 77.84 89.29 I

7 Information Technology 92.85 93.62

• Increase in involvement • 40 industry persons were involved in Departmental Industry Advisory

of industry experts in Boards

curricula & syllabi • 40 industry personnel were involved in evaluation of projects.

improvements, laboratory • Total 79 Guest Lectures were delivered during 201516 (Total 373

improvements, evaluation during project period)

of students and delivering • 02 industry sponsored labs in 201516 (Total 09 Industry sponsored

expert lectures Labs)

• Increase in the number of • Five and half year integrated course in engineering & management

sandwich programmes • 07 UG programs are under sandwich pattern

between industries and • BOAT(Board of Apprenticeship Training) has approved six months

~the institution. training under sandwich pattern ,

\ 'l~

~ ~ ' i' I'

1)/ \

6

F. Increase in percentage of 1% revenue from externally funded R&D projects and consultancies in revenue from externally the total revenue of the institution from all sources.

i funded research and Joint Project funded by AICTE, DST, lEI & UGC (faculty projects) development projects and Cumulative details beginning from 2010-11 till date consultancies as a

Research Grants Total Projectspercentage of the total

revenue of the institution No of Cost from all sources Projects (In Lacs)

1.4 Research Promotion Scheme (RPS) 17 175.76

AICTE

Innovation 8r. Entrepreneurship 1 50

Development Cell (IEDC) DST

Institution of Engineers (IE) 2 1.75

UGC( Minor Project) 7 17.65

G. Increase in the number of 39% Increase in refereed publications 1.0

publications in refereed The publications in refereed journals are 232 2014-15 and 378 in 2015-16.

journals (Total 1389 from 2010 to 2016)

H. Increase in the number of 28 patents are filed in 2015-16 (Total 103 patents filed from 2010 to 2016) 1.0

patents filed

OVERALL EVALUATION GRADE FOR 1.2 1.1

IUSING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1) ./V

~ "

7

Annex 4 (1.3)

PERFORMANCE AUDIT FORM (1.3) COMPONENT 1: IMPROVING QUALITY OF EDUCATION IN SELECTED INSTITUTIONS




1.3: Faculty development for effective teaching (pedagogical Training)

MONMONITORING AND PROJECT OUTPUT/OUTCOME SUPPORTING EVIDENCE I Grade PARAMENTERS . (Note: Grades must be supported by sound evidence of

achievement of the institutional development proposal goals and targets)

A.Effort made by Institutions providing Pedagogy

Training to facultY'uind!Jding: • Percentage of faculty who have benefitted from the I • 25% (63/252) of faculty benefitted from pedagogy

core and advanced modules of pedagogy training training

• 5.5% (14/252) of faculty members are benefited in Advanced Module of pedagogical training.

• 7% (38/252) of faculty with Under Graduate qualification is deputed for improving their qualification.

• 46% (116/252) of the faculty deputed for subject domain training, seminarsL etc.

• Improvements in (and/or updating, and more relevant) I • 15% syllabus change in every semester under advanced

curricula and lor syllabi topics in each course

• Choice based credit system has been implemented

• Credit Transfer Scheme (CTS) with COEP & VJTI.

• Cloud computing, Internet of Things(IOT) have been added

• Course of urban planning, ethics and professiona l competency, Sio systems in Engineering have been added.

• Six months industry Internship compulsory for all UG programmes effective from 201516

• More subjects offered on open Electives like Reliabili t y Engg, C++, SAP, Java, Android etc.

• More Electives have been added in Post Graduate programmes

• 3 audit coursesResearch Methodol()gy, Teaching

1.1

Methodology & Communication Skills have been added in Post Graduate programmes

• Improvements in (and/or updating, more relevant) I • The course assessment methods are based on Outcome course assessment methods

,>

Based Education/Accreditation parameters.

• Direct Assessment methodsCAE, ESE

• Indirect Assessment Methods Survey, Rubrics, etc

• Improvements in teaching and learning methods, • CBCS including provision for students needing extra/remedial • NPTL Lectures support • MOOCS

• Online Journals • QEEE Lectures

• Coursera • Udacity • Remedial teaching for academically weaker students

conducted at three levels First LevelInitially based on CAEI, second Level After teaching is over and Third LevelAfter ESE

• Webinars • Virtual Labs • Google Class Rooms • Blended MOOCs lIT Bombay

• Percentage of faculty with UG qualification 7% of faculty with UG qualification registered/deputed for registered/deputed for improving their qualification improving their qualification in 201516 (see Section 3, 4(b) on page 20 of PIP

• Percentage of faculty deputed for subject domain 46 % of faculties were deputed for subject domain training, training, seminars, etc. (faculty are required to share seminars, etc. their gains with peers and put reports on training on institution 's web site)

• Progress in securing accreditation of eligible UG & PG programs (institutions to achieve target of 60% of Institute is accredited by NAAC with "A" grade eligible UG & PG programmes accredited applied for (EC/60/A&A/114 dated July OS, 2012. Upto July 04, 2017

within 2 years of joining the Project) In tier1 (Washington Accord) all 07 UG Programs are accredited. 1. B. E. Electronics Engineering 2. B. E. Electronics & Telecomm. Engineering 3. B. E. Computer Science & Engineering 4. B. E. Information Technology 5. B. E. Mechan ical Engineering 6. B. E. Civil Engineering . 7. B. E. Electrical Engineering

04 PG programs are accredited

WY ' Y 9

I

I

1. M.Tech. Heat Power Engineering 2. M.Tech. Computer Science & Engineering 3. M.Tech. Integrated Power System 4. M.Tech. Environmental Engg. Ref: NBA Letter File No. 28-199/2010-NBA dated

09/12/2013 Uploaded on institute website 03 PG Programs are applied for accreditation/ reaccreditation.

• M.Tech (CAD/CAM), M.Tech (VLSI) are applied for accreditation.

M.Tech Electronics is applied for reaccreditation.

• Ref: Letter of NBA 602-21/11/2013 dated

23/12/2013

I I

B.Effectiveness of Pedagogy Training, including

1.1• Percentage of students satisfied with the quality of teachers and changes/developments specifically undertaken as a result of student evaluations

100%

. OVERALL EVALUATION GRADE FOR 1.31 USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1)

1.1

10

Annex 4 (2.1)

PERFORMANCE AUDIT FORM (2.1) COMPONENT 2: IMPROVING SYSTEM MANAGEMENT




2.1: CAPACITY BUILDING TO STRENGTHEN MANAGEMENT

MONMONITORING AND PROJECT OUTPUT/OUTCOME SUPPORTING EVIDENCE I Grade PARAMENTERS (Note: Grades must be supported by sound evidence of

achievement of the institutional development proposal goals and taraets

A. Implementation of academic and non - academic

reforms. includina:

• Improved understanding of the need and ways for • More Autonomy to Departments based on experiences increased autonomy, and new instruments for • More flexibility to students for electives accountability • O~line checking of responsibilities 11.0

• More transparency through Grievance mechanism • The external Audit on Autonomy was conducted by

experts

• Autonomy awareness Seminarsby inhouse faculty members are conducted every year

• Excellence in Autonomy seminars by outside expert • Graduation day ceremony was organized for passing

graduates in the presence of eminent academicians from IITs, NITs and University bodies

• Renewed Autonomous status in 2016

• Modernization and decentralization of administration • More autonomy is given to faculty members. and financial management • Administrative powers are decentralized.

• Statutory and nonstatutory committees DeanStructure exist. Financial powers are given to Deans, Heads

Delegation of powers and responsibilities to senior 1.1functionaries like Deans & HoDs in the form of various

portfolios being handled and committee incharges. 1. Board of Governors : Unlimited 2. Head of Institution for : (a) single purchase of equipment, and (b) recurrent expenditure: Unlimited 3. Dean Rs. 50,000/-4. Heads of Department Rs. 50000/-In addition to this, Imprest amount of Rs.5000/ pm

iven to all HoDs. Deans. was

•

•

•

Extent of delegation of administrative and financial decision making powers to senior functionaries

Responsiveness to stakeholders (students, faculty, staff, industry, local communities)

Institutional quality assurance and enhancement strategies, including student feedback mechanisms

• As per minutes of the BoG meeting held on 12th April 2010.

Delegation of powers and responsibilities to senior functionaries like Deans & HoDs in the form of various portfolios being handled and committee incharges. 1. Board of Governors: Unlimited 2. Head of Institution for: (a) single purchase of equipment, and (b) recurrent expenditure: Unlimited 3. Dean Rs. 50,000/4. Heads of Department Rs. 50000/In addition to this, Imprest amount of Rs.5000/- pm was given to all HoDs, Deans Ref: As per minutes of the BoG meeting held on 12th

April 2010.

• Departmental Industry Advisory Boards have been formed.

• Increased number of CR meetings. • Involvement of industry persons, Alumni & student

representatives and non teaching staff in BoS, Academic Council, BoG.

• Student Placement Committee (SPC), SRC, NSS are formed

• Every student provided with raisoni.net email id . • Focused attention to slow learners. • Skill enhancement programmes on demand • Senior faculty appointed as Dean Students. • Inputs from students while framing the Examination

Time Table.

• Student participation in organization of conferences and workshops .

• Need based programs & projects for local community.

• Parent meetings, Alumni meet, III Meet, Open House

• Dean Quality Assurance

• IQAC Cell • Academic Audits·· Internal and External • NBA Accreditations • NAAC Accreditation • TEQIP audits-Finance Audit, Data Audit, Performance

Audit

1.0

1.1

1.0

-~~ . • External Audit on Autonomy • Online student Feedback • Open forum • Question Paper Audit

V" 'Y 12

• Question Bank Audit

• Maintenance of academ ic and non-academic Following in-house maintenance cell in place with specialized

infrastructure and facilities, including sufficiency and skills and manpower (Dr. A. K. Mahalle, Dean Administration

quality of academic buildings is Incharge of maintenance cell) . Total budgeted amount of

Rs. 753.69 Lacs has been earmarked for the year FY 20161.0

17.

• Building Maintenance cell including water supply and I drainage

• Hardware maintenance cell

• Landscaping development

• Electrical maintenance cell

• Photocopier maintenance cell

• Equipment repairing & maintenance cell

• Housekeeping

• Ref: Institute Budget copy of FY 2016 17

• Development, maintain and utilization of institutional During TEQIP period, total cumulative

resources 05 International Conferences at Institute, 01 at other institute

at Goa and 03 abroad (Japan (02), Mauritius)

34 National Conferences organized at institute 1.1 30 STTPs organized by institute "

244 faculties underqone traininq proqrams during 2015-16

• Generation, retention and utilization of Income

Reven ue Generation. 201S-16(In Lacs) 2015-16

From Externally Funded 2991880

From Consultancy Rendered 109672

From Training Programs Conducted 1943636 1.0 From Rental of Institutional Facilities 923000 From Interest Earned From Bank 910277

From Others 58395681

(e.g. any saving from block grant, Donations from alumni

& charitable organization etc.)

OVERALL EVALUATION GRADE FOR 2.1 1.04 USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1)

~

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13

Annex 4 (2.1.1)

PERFORMANCE AUDIT FORM (2.1.1) COMPONENT 2: IMPROVING SYSTEM MANAGEMENT




2.1.1: IMPLEMENTATION OF GOOD GOVERNANCE

MONMONITORING AND PROJECT OUTPUT JOUTCOME SUPPORTING EVIDENCE I Grade PARAMENTERS (Note: Grades must be supported by sound evidence of

achievement of the institutional development proposal goals and taraets

A.PRIMARY ACCOUNTABILITIES

Has the Governing Body approved the institutional Yes• strategic vision, mission and plan - identifying a clear • The institutional vIsion, mission, objectives, outcomes

development path for the institution through its and development plans have been approved by the long-term business plans and annual budgets? Governing Body.

• The institution has Strategic plan. It is made by Deans and Director. It is approved by Governing Body.

• All the developmental activities are streamlined according to the strategic plan.

• It is being formulated by looking down the line over a period of minimum five years.

• Accordingly each departmental head and Deans gives the five year planning for institutional development which acts as input for strategic plan.

• Each department has developed departmental misSion, objectives and outcomes. They have been approved by respective Board of Studies, then in Academic Council and in BOG.

• The Vision, Mission statements are sent to all the Alumni for suggestions and subsequently incorporated.

GB Meeting held on 23 .10.2015 GB Meeting held on 27 .01.2016

GB Meeting held on 22.03.2016 GB Meeting held on 29.06 .2016

Discussion on Perspective Plan of institute Aooroval of Budaet for 2016-17

1.0

(Copies of Minutes of GB meetings are available on college website)

• Has the Governing Body ensured the establishment and monitoring of proper, effective and efficient systems of control and accountability to ensure financial sustainability

Yes Institute has well defined organizational structure aRd various committees are formed to monitor proper effective and efficient systems of control and accountability.

Physical Resources • As per UGC Guidelines, Finance Committee is there • It comprises of Senior Accounts Officer, Chartered

Accountant and a Senior Faculty Incharge for effective I 1.0 implementation.

• ERP Software is in use. • Physical verification is done on annual basis. • Institute has developed clear and transparent standard

operating procedures (SOPs) with clearly mentioning Rules, Regulations, Responsibilities, Accountabilities, Key Performance Indicators.

• Institute has MIS system for purchase and making requests for items, Approval is done through e-system.

• Institute has appointed Financial auditors and they conduct the audits at regular intervals. These audit reports are discussed in the Finance Committee meetings and approved by BoG. The annual budget is approved by BoG.

Some of the good practices of budget are:

• Budget planning

• Cash Flow • Monthly budget

• Monitoring • Indent raised and approval • Imprest amount to all Deans / HoDs / Senior Officials. • Reallocation of budget • Financial Power to the Director.

Human Resource Some of the practices which are followed in Human Resource Management are:

• HR manual at the time of induction • Faculty requirement based on load calculation

• NOC by university • Panel aooroved bv Universit

• Is the Governing Body monitoring institutional performance and quality assurance arrangements?

• Interview conduction • joining and Training • Faculty motivation for R&D • M.Tech/PhD opportunities for faculty • Faculty members sent for conference-national & abroad • Salary advance / Festival advance. • Need based training on the basis of TNA • Deputation to Management capacity development • Roadmap for faculty development

• Exit Interview • Incentives • FDP policy • R&D policy

GB Meeting held on 2nd August 2014 Agenda NO.13/14: Approval for teachers training in industries

Yes

• Institution is always maintaining quality of education and research by way of accreditation through NBA & NAAC.

• Institute is accredited with "A" grade by NAAC. • As & when eligible, institution applied for accreditation • National Advisory board has been formed which is headed

1.2by lIT Director.

• Almost all academic and non-academic matters relating to the institutions are discussed and reviewed by the Academic Council and Governing Body. These include conduct of the academic activities, utilization of development funds, discipline and co curricular activities and overall academic growth of the institute. The Council takes appropriate decisions from time to time to raise the academic standards of the institution within the administrative framework.

• The R&D Cell headed by Dean R&D who monitors and suggests reforms for the research activities within the institution.

• Institute has implemented decentralization through Deputy Directors, Deans Structure for monitoring institutional performance and quality assurance.

• Dean Academics check the teaching plan and its execution Periodalong with compliance, Results, Feedback,

Reaulation etc.

• Has the Governing Body put in place suitable arrangements for monitoring the head of the

institution's performance?

The institute checks the quality of academic programmes through PEER Review of:

• Internal Academic Audit • R&D Cell Output • Teacher Guardians Report • Class Teachers Report • Alumni Feedback • Parent meet Review • Grievances Committee • Feedback mechanism • T&P and III cell activities • Patents produced • Corporate Social Responsibility Cell activities • Industry meet Review and Feedback of Industrialist • External audits for quality assurance. • Institute has well defined promotional policies for faculty

and staff. Minutes of Academic Council and BoG are available on website (http://ghrce. ra isoni. net/academic2. php)

GB Meeting held on 2nd Aug 2014 AGENDA NO.6/14: Approval of Medals & prizes to students AGENDA NO.13/14:Approval for Question paper audit

GB Meeting held on 11th Oct 2014

AGENDA NO.5/15: Approval to the report of Academic Aud it Committee & for External audit on Autonom--'L

Yes

• The Principal meet is held every month and the I 1.0 progress on various activities related to education and research is sought.

• Presentation of Annual Report

EVALUATION GRADE FOR 2.1.1 Al1.0S

USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1)

B.OPENNESS & TRANSPARANCY IN THE OPERATION OF

GOVERNING BODIES

• Does the Governing Body publish an annual report on I Yes institutional performance? • The Annual report is published annually covering all the

Aachievements and activities of the institute.

• The other publications include TEQIP-II (Vatayani), Annual report of ' Research &

News letter

Deve ~

~~ -'7

activities, Monthly magazine (Campus BUzz) which covers 1.0 all the achievements and activities, Placement Brochure.

• Departmental monthly newsletter. • Presentation of Annual Report

• Does the Governing Body maintain, and publicly Yes disclose, a register of interests of members of its • Meetings of the Governing Body, Academic Council, Board governing body? of Studies, National Advisory Board .

• These suggestions are considered by the Institute 1.3

administration while making suitable amendments to the academic transactions. ( • The minutes of the meetings are circulated at relevant

platform and available on website (http://ghrce. raisoni . net/governance. php)

• . Is the Governing Body conducted in an open a manner, Yes 1.0 and does it provide as much information as possible to • On BoG, student member, alumni member, Non teaching students, faculty, the general public and potential staff are appOinted. employers on all aspects of institutional activity related • The Deans and HoDs attend the BoG meetings to academic performance, finance and management? • BoS is responsible for designing curriculum of academic

programmes. • Feedback is taken by inviting alumni on curriculum

development program and programs organized by Alumni Association.

• Feedback on various courses is also discussed during Board of Studies meetings . Industry feedback is also sought.

• Feedback is taken during parents meet. • Admissions are done on transparent manner. • Admission related data (Merit List etc) is displayed on

Institute website.

• Various groups are formed on social media for creating public interface.

The minutes of the meetings are available on website for the information of all stakeholders (http://ghrce. raisoni. net/governance.php)

EVALUATION GRADE FOR 2.1.1 B11.1

USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1)

C.KEY ATTRIBUTES OF GOVERNING BODIES

Are the size, skills, competences and experiences of the• Governing Body, such that it is able to carry out its Yes norms of ~ \,• The constitution of Governi ng Body is as per the primary accountabilities effectively and efficiently, and AICTE & UGC with the representation from 'State Govt, ~\.

ensure the confidence of its 'stakeholders and DTE, UGC, AICTE, R. T. M. Nagpur University. ~l l)) .

~ 18

constituents • BoG consists of 5 members of parent trust Ankush Shikshan Sanstha nominated by Chairman, 2 teacher members of the college nominated by Director based on seniority, 1 educationist nominated by management, 1 UGC Nominee, 1 State Govt nominee, 2 University nominees nominated by Vice-Chancellor of University, Director of the Institute (Ex-Officio).

• The Industry representative has been added in BoG

The Board mempers are elite members who are having vast

experience in their respective fields. Their wide experience and global exposure is helping the institute to achieve the

development plan.

I 1.0

• Are the recruitment processes and procedures for

governing body members rigorous and transparent?

Yes

• The constitution of Governing Body is as per the norms of AICTE & UGC with the representation from State Govt, DTE, UGC, AICTE, R. T. M. Nagpur University.

• The recruitment processes and procedures for recruiting the Governing Body members are transparent.

• 02 faculty members are nominated on BoG based on seniority. (office order dated 4/6/2016)

GB meeting held on 2nd Aug 2014

Agenda No. 3/14 : Inclusion of Industry Representative

Yes

• The nominees of . State Govt, AICTE, UGC, University are appOinted by respective organizations.

• The Chairman BoG who is an industrialist and educationist appOints the members looking into their

specialization and experience.

• The institution free from direct political interference to ensure academic freedom and focus on long term educational objectives

1.0

• Does the Governing Body have actively involved

independent members and is the institution free from direct political interference to ensure academic freedom and focus on long term educational objectives? .

Yes

• The nominees of State Govt, AICTE, UGC, University are appOinted by respective organizations.

• The Chairman BoG who is an industrialist and educationist appoints the members looking into their

specialization and experience.

• The institution free from direct political interference to ensure academic freedom and focus on lona term

I 1 2 .

19

educational objectives

I 1.0

• Are the role and responsibilities of the Chair of the Yes institution and the Member Secretary serving the • The Governing Body is the Principal executive body of the Governing Body clearly stated? college.

• The Member Secretary of BoG has attended the Good Governance Workshop

• The Mentor of TEQIP-II gave the presentation on Good Governance Practices in one of the GB meeting.

• The roles and responsibilities of Governing Body are clearly stated which includes administrative, financial, purchases, admissions, academic, scholarships, recruitment, service rules, delegation of powers, conduct of examinations. etc

• Does the Governing Body meet regularly? Is there clear evidence that members of the governing body attend regularly and participate actively?

Yes

• The Governing body meetings are conducted regularly with minimum 3 meetings.

• All the BoG members participate actively in the proceedings.

Last six Governing Body meetings held on

• 22.12.2014

• 14.03.2015 • 23.10.2015 • 27 .01.2016 • 22.03.2016

• 29.06.2016 (Copies of Minutes of BoG meetings are available on the college website)

I 1..0

EVALUATION GRADE FOR 2.1.1 C 11.04 USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1)

D.EFFECTIVENESS AND PERFORMANCE REVIEW OF

GOVERNING BODIES

• Does the Governing Body keep their effectiveness under regular review and in reviewing its performance, reflect on the performance of the institution as a whole in meeting its long-term strategic objectives and its

short-term indicators of performance/success?

~ ~ .

~"'~ ....'

Yes

• The Governing Body keeps their effectiveness under regular review through rigorous discussions in the meetings, review of annual report and Action Taken Report.

• As per the development plan, whether the institution is achieving its goals is being deliberated and line of action is chalked out.

• Review at · frequent intervals as deemed necessary to remove the bottlenecks in the path of development '

• Presentation of Annual R~Qort

I 1.0

~- vil 20

• Does the Governing Body are properly inducted, and opportunities for further necessary?

ensure that new existing members development as

members receive

deemed

Yes, The new members are given induction and orientation about the practices. Members of BoG are deputed for I 1.1 Management capacity and vision development programmes, . leadership programmes, study tours at abroad to visit elite institutes and research organizations

EVALUATION GRADE FOR 2.1.1 D11.05 USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1) I ·

E.REGULATORY COMPLIANCE

• Does the Governing ensure regulatory compliance* and, subject to this, take all final decisions on fundamental matters of the institution.

Yes • The institute has been governed by AICTE, UGC and

University and rules la id down by state government time to

time • The institute is autonomous and accordingly it has framed

various rules, regulations and statutes. • Current AICTE approval for all the undergraduate and

postgraduate programmes being conducted is in place . • Also the courses have current affiliation and academic .

autonomy. Mandatory disclosure is sent to AICTE and also available on institute's website.

• Fee structure is approved by Regulating Authority and the same is being charged.

• Admission is done on merit basis and as per the AICTE and DTE rules .

• Institute is NAAC accredited with 'A' grade. Accreditation by NBA- 07 UGcourses are re-accredited under Washington accord and 04 PG courses are accredited and 03 are in applied status.

• Does the regulatory compliance include demonstrating Yes, The regulatory compliance include demonstrating 1.4 compliance with the 'not-for-profit' purpose of education compliance with the 'not for profit' purpose of education

institutions? institutions

• Has there been accreditation and/or external quality Yes assurance by a national .or professional body? If so, Institute is accredited by NAAC with "A" grade give name, current status of accreditation etc Further all eligible UG & PG programmes are

1.0accredited/applied for accreditation. The details are as follows: 06 UG courses have been accredited under Washington Accord and 01 in process In tier-1 (Washington Accord) all 07 UG Programs are accredited."",\~, 1. B. E. Electronics Enqineerinq

~~V

1.0

21

2. B. E. Electronics & Telecomm. Engineering 3. B. E. Computer Science & Engineering 4. B. E. Information Technology 5. B. E. Mechanical Engineering 6. B. E. Civil Engineering. 7. B. E. Electrical Engineering 04 PG programs are accredited 1. M.Tech. Heat Power Engineering 2. M.Tech. Computer Science & Engineering 3. M.Tech. Integrated Power System 4. M.Tech. Environmental Engg. 03 PG Programs are applied for accreditation/ re-accreditation.

• M.Tech (CAD/CAM), M.Tech (VLSI) are applied for accreditation.

M.Tech Electronics is applied for re-accreditation.

EVALUATION GRADE FOR 2.1.1 E USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1)

1.13

OVERALL EVALUATION GRADE FOR 2.1.1 A-E USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1) 1.07

22

Annex 4 (2.2)

PERFORMANCE AUDIT FORM (2.2) COMPONENT 2: IMPROVING SYSTEM MANAGEMENT




2.2: PROJECT MANAGEMENT, MONITORING AND EVALUATION

MONMONITORING AND PROJECT OUTPUTjOUTCOME

PARAMENTERS

SUPPORTING EVIDENCE

(Note: Grades must be supported by sound evidence of achievement of the institutional development proposal

goals and targets)

Grade

A.Effectiveness of mentoring, reviews, surveys and

audits conducted, including:

• Increase in the achievement of the institutions goals and targets set out in the Institutional Development Proposal

All the 12 KPI set by NPIU are satisfied. The goals and targets set out in the Institutional Development Proposal are effectively achieved The suggestions given by Mentor and performance auditor are fully incorporated

1.0

B.Effective project management and monitoring, including:

• Precise and reliable information/ data through web based MIS available to stakeholders at all time

Yes The MIS data is completely filled and it is available to stakeholders at all time

1.0

C.Effectiveness of faculty evaluation by students,

including:

• Percentage/ increase in percentage of faculty evaluated by students in one or more subjects

• Are results of evaluation properly used for teacher improvement?

If yes, is the procedure adopted for teacher

improvement including counseling appropriate and

effective?

• 100% of faculty evaluated by students in one or more subjects

• Yes, results of eva luation properly used for teacher improvement

• Yes, the procedure adopted for teacher improvement including counseling is appropriate and effective.

1.1

OVERALL EVALUATION GRADE FOR 2.2 1 1.03 USING THE 3-POINT GRADING SCALE AND GRADE DESCRIPTORS IN ANNEX 4(1)

~~t, 23

PERFORMANCE AND DATA AUDIT FEEDBACK (FEEDBACK TO THE INSTITUTION, STATE PROJECT FACILITATION UNITS,

THE NATIONAL PROJECT IMPLEMENTATION UNIT/AND RELEVANT MENTOR)




KEY POINTS FEED BACK TO THE INSTITUTION AT THE END OF THE VISIT AGAINST THE SEVEN ASPECTS OF EVALUATION

1. Library utilization factor of the students is to be enhanced

2. Continuous assessment of the practlcals/ term work to be strengthened

3. Encourage the faculty for undertaking testing and consultancy work

4. Re-arrangement of some equipment setups in some labs is required

KEY IMPROVEMENTS NOTICED ON SHORT COMINGS REPORTED DURING EARLIER PERFORMANCE ADITS

1. It seems there is a need to enhance MIS support so that students do not stand in queues for various purposes

Online student portal is developed through inhouse software development and launched so that now students do not have

stand in the queues

2. Students are not aware that there is a provision of insurance for them. Efforts be taken to make them aware.

Students are made aware about the insurance during Orientation programme. Also the information is available in Fresher's

handbook 2016-17. Insurance premium amount of 5,24,901/-, 1,49,184/-, 9,368/-, 37,946/- , 15318/-, , 1,11,741/-,

47,040/-,4,191/-, 16,972, 4,830/- is paid to cover students of all years and courses.

3. R&D culture needs to be taken up seriously.

R&D projects completed during 2015-16 is 03. Patents filed are 28. PhD awarded till date are 12. 39 PhD scholars have

submitted their thesis. 08 Pre-submission seminar are over. Research methodology workshops are conducted for UG, PG,

Phd scholars. Patent workshop is organized. Student publications were 444. Such type of the R&D activities carried out

during the year 2015-16.

4. Technical staff & Teachers be deputed to attend technical events at premier institutions

24

Teachers are deputed to attend technical events at CDE Pune, lIT Bombay (under KITE). This evident reflects that institute

had deputing teachers for technical events.

5. Governing body be constituted as per the guidelines given in manual of good governance.

02 senior faculty members are nominated as per the order issued by Director on 4/6/2016.

6. Answers to the questions papers be displayed on Notice board/ website just after the exam with step wise

marks

Answers to the questions papers are now being displayed on notice board and also discussed in class room with the

students.

BRIEF STATEMENTS ON CONTINUING SHORT COMINGS, AND REASONS:

1. Library utilization factor of the students is to be enhanced

2. Continuous assessment of the practlcals/ term work to be strengthened

3. Encourage the faculty for undertaking testing and consultancy work

4. Rearrangement of some equipment setups in some labs is required

RECOMMENDATIONS FOR MENTORS

Fr ~ . m .d ~ eppoortrt of thie ...:t hee ~ mentor visit during 22-23 Sept 2015, it is evident that lot of efforts has been taken by the mentor.

~~tj;v~Uc.· (Prof. K. C. Patel)

Performance Auditor Date: 24 August 2016

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annex 4 (1) performance audit forms1... · institution performance profile grades and grade...

Documents