Republic of the Philippines

Polytechnic University of the PhilippinesQuezon City Campus

Don Fabian St., Barangay Commonwealth, Quezon City

The 5S

[Document subtitle]

Prepared By:

Saligumba, Angelica P.

Sinsay, Mary Grace E.

Soledad, Divine Rose

Untalan, Mel Adelaine B.

Valeza, Jonas Miguel M.

Waskin, Ilene R.

Yague, Burton B.

Zaldevar, Patrick

BSBA HRDM 3 - 1

February 2015

Table of Contents

Part I

Part IIPart IIIPart IVPart VPart VIPart VII

Sustaining the Practice (Shitsuke)

To Train people to practice the system continuously so that it becomes habitual and ingrained in the culture of the organization.

Maintain and review standards. Maintain focus on this new way and do not allow a gradual decline

back to the old ways. Think for Better ways. When an issue arises, review the first 4 S's and make changes as

appropriate. This is the phase where the company tries to make the process part

of the culture of the company to ensure the implementation and improvement of the practice. By performing regular audits and Training and Discipline to employees the practices will be sustain

-It means that sustaining the practice make the work to be kept in order, through this method the rules are keep to be maintain every day. It is also sometimes associated with to do without being told

Ways on Sustaining Practice

Guidelines in order to sustain the practice

Build awareness of the importance of 5s through retraining reward and recognize efforts of staff

use techniques/approaches/strategies to sustain the established activities.

Reviewing the 5s methodology

5s slogans and posters 5s newsletters to share the progress of 5s methodology 5s achievements that provides the standards and performance

indicators.

“Sustaining the practice requires self-discipline without which it is impossible to maintain consistent standards of quality safety and cleanliness.”

Additional S's

These additional S’ do not form the traditional set of “phase”, it is simply to clarify the benefits of 5S and not different or more comprehensive methodology.

Safety

A sixth phase, "Safety", is sometimes added.

There is debate over whether including this sixth "S" promotes safety by stating this value explicitly, or if a comprehensive safety program is undermined when it is relegated to a single item in an efficiency-focused business methodology.

It is the phase wherein the company ensures the safety aspects of the practice through reviewing every action and each area to assure that they do not overlooked any potential hazards.

Security

A seventh phase, "Security", can also be added.

To leverage security as an investment rather than an expense, the seventh "S" identifies and addresses risks to key business categories including fixed assets (PP&E), material, human capital, brand equity, intellectual property, information technology, assets-in-transit and the extended supply chain. 

In this phase the company assures a security to their different investment either to people or any type of assets.

Total security management (TSM) or the business practice of developing and implementing comprehensive risk management and security practices for a firm’s entire value chain.

Satisfaction

An eighth phase, “Satisfaction”, can be included.

Employee Satisfaction and engagement in continuous improvement activities ensures the improvements will be sustained and improved upon.

It is important to have continuous education about maintaining standards to know if the employees are satisfied to the ongoing practice.

1

On August 6, 1945, during World War II (1939-45), the Americans dropped the world’s first deployed atomic bomb over the Japanese city of Hiroshima. Three days later, they dropped another A-bomb on

Nagasaki.THIS WAS JAPAN AFTER THE BOMBING INCIDENT.

March 2011. Japan was hit by a deadly earthquake followed by a disastrous tsunami that took thousands of lives.

LEAN PORTFOLIO, By Hirano: the elimination of waste in one form or another.

A lean product portfolio consists of minimum marketable features (MMF) that enables quick delivery of small product enhancements.

It enables priorities to be set, and elaboration of details to occur, at the right, responsible moment.

Mr. Hiroyuki Hirano

5 Pillars of the Visual WorkplaceThis is the book of Mr. Hirano

which introduced 5S to the world.

2

This is JAPAN today.Notice how Japan recovered from past disasters that struck the country in just a short period of time?

According to studies, the 5S played a fundamental role in shaping the Japan we know today.

So, what does 5S do exactly? Why is it important?

5S Objective - to create a quality working environment in a systematic and practical way. Next, to create a workplace that is more efficient and productive to contribute towards organizational excellence.

Let us take a look back on the 5S Methodology – Seiri, Seiton, Seiso, Seiketsu, and Shitsuke and find out the purpose of each.

Seiri:ELIMINATION

1. Separating the useful from the useless: ELIMINATION

2. Sorting out and keeping only what is necessary for the environment through: The elimination of the

useless items The selection of the items

required for efficiency in the workplace

Objective: the implementation of useful tools for creating an

effective work environment without bothersome and useless influences

Seiton:ORGANIZATION

1. Organizing items based on their use: Organization

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2. Putting things in their proper place by: Selecting the best place for

each object Selecting a method for the

organization and identification of each object

Objective: Eliminating the need to look for objects

Seiso:CLEANING

1. Eliminating the sources of dirt and smudges: CLEANING

2. Efficient elimination of dirt by: Identifying the sources of dirt

and smudges at the time of each cleaning procedure

Implementing measures to eliminate the sources of dirt and smudges and ensure cleanliness with minimal effort

Objective: To keep things clean.

Seiketsu: ORDER

1. Visually standardize better practices: STANDARDIZE

2. To implement effective organization by: Identifying better practices Simple procedures for these

practices (visual assistance) Communication and training

for use

Objective: To observe proper practices

Shitsuke: SUSTAIN

1. To systematize compliance with better practices: OBSERVANCE 2. Ensuring compliance with established standards by:

Acquiring new habits Options for continued self-determination regarding compliance with

established rules Information and processing of noted problems

Objective: To use the best practices and continuously improve them

Now that we know the purpose of every methods of 5S, we will now go to the overall purpose of the 5S Methodology:

4

IMPROVED PRODUCTIVITY

Production workers do not have to look for tools thus making them work with ease and the production, faster.

ACCESS AND RETURN AT THE SAME LOCATION

If items are accessed at an accessible location possible – with the adoption of standardization – they are most likely to be returned at the same correct location.

PLANT MAINTENANCE IMPROVEMENT

Sense of OWNERSHIP brings Sense of RESPONSIBILITY

Preventive Maintenance is built-up – highlighting potential problems before it impacts the performance.

TASK DIVISION

Nature of Business is the variation for dividing tasks among workers (e.g. Production Workers, Specialist Maintenance Engineers etc.)

Q FOR QUALITY

Dirt Management – its impact in a Manufacturing Environment; but in some, they welcome dirt in their production.

Dirt impacts product performance – directly/indirectly through compromising the integrity of the test process.

5S: GOING DEEPER

Inappropriate Layout = Damaged Product

If you have an inappropriate layout for making your product, it has a tendency to become damaged. Why? Because, there is no proper method to be followed. The outline for making the product is either unfitting or improper. That’s why, with 5S, there is a structured method to be followed in order to avoid product damages.

STANDARDIZATION

5

A Standard Operating Procedure is MUCH easier to achieve if the tool to be certified is always in a clear-marked location.

Other Objectives of 5’s

To improve Health & Safety: Clear pathways between workbenches and storage racks can minimize

accidents.

6

These pictures show the situation inside an organization WITHOUT the implementation of 5’s methodology.

These pictures show the situation inside an organization WITH the implementation of 5’s methodology.

A well-organized, clean and tidy facility lends itself more readily to standard practice.

Signs of Disorganization

Cluttered Workspace: Poor filing system Key documents/items/information routinely go missing Purchasing items you probably already have but can’t find

Stress at Work: Inconsistent result Not beating the deadline; some tasks take significantly more time to

complete than they should Last minute jobs creating overtime

Advantages of 5’s Increases space Machine maintenance Productivity Smooth working and time saving due to quick retrieval Accidents and mistakes minimized

7

Results in a place easier to manage A clean and tidy workplace leads to greater well-being and increased

motivation Creates workplace ownership Company image improves