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Managing and Mentoring Graduate Students

FAST – ADVANCEJanuary 27, 2015

Linda J. MasonAssociate Dean of the Graduate School and Professor of Entomology

Janice KritchevskyProfessor, Veterinary Clinical Sciences, College of Veterinary Medicine

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Recruiting the Best Graduate Student

• Contact early, often and directly – invite for visit if possible• Recruit on a continual basis • Check references closely • Recruit from diverse sources• Set a deadline and review packages when information is

complete

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Set Expectations Early and in WritingWhat to Cover in Initial Meetings

• Roles and Responsibilities – Grad School Brochures• Goals, Professional Development• Strengths and weaknesses• Work Style• Work Plan• Meetings• Feedback and Drafts • Intellectual Property, Human Subjects, Ethics• Confidentiality • Recommendation letters, Travel expectations

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Mentoring and Graduate Education

• Most important factor to continue or withdraw from graduate school is the relationship with an advisor or mentor

• Having a mentor helps maximize the educational experience through guidance and support

• Helps in the retention of minorities and women who face unique barriers

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Graduate Students’ Perspectives of a Quality Mentoring Relationship

1. Professional development opportunities2. Advice on post-degree plans3. Effective communication4. Trust and mutual respect5. Regularly scheduled meetings6. Interactions outside of school7. Genuine interest

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What Can Go Wrong

1. Attention to Detail – missed deadlines2. Fabrication/Falsification/Plagiarism3. Funding issues4. Publication/authorship5. Career choice/expectation6. Professional Development – how they spend

their time outside the research arena

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When things go wrongUniversity Resources

When things go wrongUniversity Resources

1. University provides expectations about faculty and student conduct

2. University provides resources to assist faculty3. University provides people who can help

“There’s the right way, the wrong way, and the Purdue way”

When problems or questions arise, go to a trusted source who is familiar

with Purdue University’s policies

University Expectations

• Uphold university’s policies on nondiscrimination and commitment to a diverse community

• Ethical conduct of teaching and research• Uphold Purdue’s Statement of integrity and

code of conduct

Resources for Faculty• Purdue Graduate School – faculty and staff tab • Executive Vice President for Ethics and Compliance• Executive Vice President for Research and Partnerships

– “1-stop” shopping for information and resources regarding conducting research at Purdue

• CITI courses on line• Book - Steneck NH. Introduction to the responsible conduct

of research. Download from www.ori.hhs.gov• Grad 61200 or similar ethical conduct of research courses

People Who Can Help• “Chain of command”

– Be aware of need for confidentiality• Ombudsmen• Executive Vice President for Research and

Partnerships– Human Subject - Animal

Use– Controlled Substances - Export

Regulations– Biohazards and rDNA - Radiation or

lasers

Ombudsmen

• Definition: One that investigates, reports on, and helps settle complaints

• Graduate School– T. Atkinson, C. Gabauer

• Faculty– Ralph Webb

Hot Button Topics

Data Management

• Before research is conducted, data management practices should be clearly understood by everybody involved in the project

• 4 important considerations:– Ownership, collection, storage, and sharing

Properly Recording Data• “Hard-copy evidence should be entered into a

numbered, bound notebook so that there is no question later about the date the experiment was run, the order in which the data were collected, or the results achieved”

• “Electronic evidence should be validated so that what is recorded on one day can not be changed on another”

Data Ownership

• INSTITUTION or granting body owns the data, it is not the sole intellectual property of the investigator or the graduate student

Intellectual property - Purdue“The University permits authors to retain the copyright to Instructional Copyrightable Works and Scholarly Copyrightable Works. Excepting only Instructional Copyrightable works and Scholarly Copyrightable Works, the University shall own the copyright to each Copyrightable Work conceived in whole or in part during the course of any employment, research, or scholarship activity involving or relating to the use of University Resources.”

Scholarly Copyrightable Work

• Work created primarily to express and preserve scholarship as evidence of academic advancement or academic accomplishment

Relevant Purdue policies (from Grad 61200 syllabus)

• Policy III.A.2: Policy on Research Misconduct [http://www.purdue.edu/policies/ethics/iiia2.html]

• Policy B-1: Purdue University Animal Care and Use Committee (PACUC): Duties and Responsibilities [http://www.purdue.edu/policies/academic-research-affairs/b-1.html]

• Policy B-45: Duties and Responsibilities of the University Committee on the Use of Human Research Subjects [http://www.purdue.edu/policies/academic-research-affairs/b-45.html]

• Policy III.B.1: Conflicts of Commitment and Reportable Outside Activities [http://www.purdue.edu/policies/ethics/iiib1.html]

• Policy III.B.2: Individual Financial Conflicts of Interest [http://www.purdue.edu/policies/ethics/iiib2.html]

• Policy I.A.1: Intellectual Property [http://www.purdue.edu/policies/academic-research-affairs/ia1.html]

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Additional References

• http://www.grad.washington.edu/mentoring/faculty/how-to-mentor-graduate-students.shtml

• http://www.rackham.umich.edu/downloads/publications/Fmentoring.pdf • http://cft.vanderbilt.edu/teaching-guides/interactions/mentoring-graduate-stude

nts/#stages

• http://www.unl.edu/mentoring/introduction