an overview of the fema reimbursement process · 2019. 12. 31. · an overview of the fema...
TRANSCRIPT
An Overview of the FEMA Reimbursement Process
Principal Presenters
Jody Moore MBA, CEM
Don Campbell MS, CEM, PMP
Agendau FEMA Assistance Programs
u Hospital Implications
u The Process
u Purchasing Requirements
u Mitigation Grant Identification
u Question & Answers
FEMA Assistance Programs
Financial Support
Individual Assistance
Public Assistance
u Public Assistance Work Categoriesu A: Debris Removal
u B: Emergency Protective Measures
u C: Roads and Bridges
u D: Water Control Facilities
u E: Buildings and Equipment
u F: Utilities
u E: Parks, Recreational, and Other Facilities
Hospital Eligibility
Category Bu Temporary Facility Costsu Evacuation Costsu Mass Care Support Costsu Generator Useu Staff Overtime / Callbacksu Contract Worku Extra Supplies
Category Eu Building Damages
u HVAC
u Electrical
u Structural
u Costs due to code compliance
DISCLAIMER – These are examples of potentially eligible items for reimbursement. Your NCEM / FEMA caseworker will assist in clarifying eligibility for each element.
The Processo Disaster Occurs
o Governor Requests a Disaster Declaration
o Disaster Declaration for your County
o County Level Applicant Briefing
o Access the Public Assistance Grants Portal and Setup your Organization
o Request for Public Assistance (RPA)*
o Exploratory Call
o Recovery Scoping Meeting
o Data and Paperwork Submissions
o Final Review and Sign-Off
o Receive Funding
o *30 Days from Declaration Date
Applicants Responsibilities
u Assign an “Applicant Agent” for your organization
u Attend the applicants briefing by NCEM
u Create an Organizational Profile on the Recovery Portal
u Submit a Request for Public Assistance (RPA)
u Prepare a list of Damages
u Identify projects with assistance from NCEM and FEMA
u Document all work and costs
u Submit data and answer questions through the Recovery Portal
Purchasing Requirements
u Use the FEMA Procurement Checklist!
u Follow your organizations policies on purchasing processes
u No-Bid awards are typically disallowed
u No-Bid awards for Reimbursement Support are not allowed for Direct Administrative Costs (DAC)
Frequently Asked Questions
u How does Insurance Work with our FEMA Request?
u Are for profit hospitals eligible for reimbursement?
u Can you claim extra fuel costs for generator use?
u Can lost revenue be claimed as a “damage” from the event?
u Is regular time of employees who worked during the hurricane eligible for reimbursement?
u Can exempt employees get overtime and will it be reimbursed?
u We sent staff to help at a disaster deployment, is that reimbursable?
Mitigation Opportunitiesu Mitigation grant funding is focused
on reducing the impacts of future disasters
u Funding is typically available for:
u Flood control
u Property buyouts
u Electrical generation projects
u Storm Shutters / Wind Protection
u Infrastructure Projects
u Engage your local Emergency Management organization!
