an overview of the electronic systems setupsetup.uni-giessen.de/setup-en.pdf · giessen is a...

AN OVERVIEW OF THE ELECTRONIC SYSTEMS

SETUP

2

Contents

Introduc�on 4Key ques�ons 4The structure of the brochure 5A note to our readers 5

Ge�ng started – What do I need? 6User iden�fica�on and password 8Electronic services 9Student ID/chip card 10University email address 14So�ware for students 16JLUbox / Hessenbox 17

Map of Giessen 18

Internet access 20Public data sockets 21Using wireless LAN (WiFi) for internet access 22Lending and access to electronic resources of the library system 25

How to take modules and courses 26When to take which modules 26When and where will courses take place? 27How to register for modules and courses 28Where do I find informa�on and learning materials for my courses? 32

Glossary 34

10th translated Version, 2020

ImprintPublisher: Dr. Michael KostJustus Liebig University IT Service Centre (HRZ) Heinrich-Buff-Ring 4435392 Giessen, Germany

Design & Layout: STRAIGHT – concept & design, Frankfurt am Main

We would like to thank all who supported us with ideas and sugges�ons for this brochure!

JUSTUS-LIEBIG-UNIVERSITÄT

3JUSTUS-LIEBIG-UNIVERSITÄT

WELCOME TO JLU

Giessen is a vibrant city with a modern university rich in tradi�on. With 75.000 inhabitants and

30.000 students Giessen has the highest concentra�on of students of all university towns in

Germany. This, of course, shapes Giessen’s character and cultural life. Living in Giessen is also

very effec�ve: everything is close-by and easy to reach.

When embarking on your course of studies, you are confronted with a new city, new people, the

search for accommoda�on, the students office, the course catalogue, study regula�ons, etc.

With this brochure we want to help you to quickly find your way into university life by using the

university’s electronic systems.

The current condi�ons are not easy, especially when beginning a new chapter in life. A lot of

informa�on by the university is being offered in a digital way in order to help you with the

orienta�on at JLU. This informa�on will surley answer some central ques�ons. However, some

ques�ons may remain open. This includes the use of JLU’s electronic systems which help you

to set up your course schedule, enable you to register for courses and exams, browse the

catalogue of the university library, etc.

This brochure is intended as your key to all electronic systems of JLU. You can also look up de-

tails later during your studies – there is no need to learn everything at once!

We hope that this brochure eases your start into university life and gives you a be�er insight into

the world of the university’s electronic systems.

4 JUSTUS-LIEBIG-UNIVERSITÄT

INTRODUCTION

First of all, we would like to introduce our-

selves. We are a group of students and alum-

ni of JLU (Justus Liebig University Giessen).

While writing this brochure we were sup-

ported by the university staff responsible for

the electronic systems. Some of our team

members graduated a few years ago, and

some have experienced difficulties in un-

derstanding the purpose of the different

electronic systems themselves.

We are all team members of the IT Service

Centre (HRZ) of JLU or work as student as-

sistants.

We will focus on the major electronic sys-

tems. Additionally, there are some depart-

mental systems we are not going to explain

in detail. They are included in the final

chapter of this brochure.

As a start, we would like to give a short

overview of the contents of this brochure.

KEY QUESTIONS

The structure is based on questions most stu-

dents ask during the orientation weeks.

• Ge�ng Started – What do I need?

Seite 6

• How do I get internet access? Seite 20

• How to register for modules and courses?

Seite 26

THE STRUCTURE OF THE BROCHURE

We will start with the key questions.

In the middle of this brochure, you will find

a city map with the most important uni-

versity facilities as well as contact details. We

have also included internet addresses you

might want to have a look at, in case you

need more information (e.g. information

leaflets of the IT Service Centre).

We did our best to explain all technical de-

tails as clearly as possible. However, some

technical terms cannot be avoided. These

terms are written in italics and will be ex-

plained in the glossary on the last two

pages. In order to structure the brochure

clearly, we have highlighted some informa-

tion.

Links

On the website h�ps://setup.uni-giessen.de/

you will find this brochure and a list with re-

lated links so you do not have to remember

the internet addresses.

The links in this brochure are marked with

numbers, e.g. “04”. You can also add this af-

ter the internet address in the address bar

of your browser, e.g.

h�ps://setup.uni-giessen.de/04

Alterna�vely, you can scan

QR codes with your smart-

phone. Scanner apps free of

charge can be found on App

Store or Google Play.

A note to our readers

In case you think something is not ex-

plained clearly or you think significant in-

formation is missing, we kindly ask you to

contact us immediately. This way you can

contribute to this brochure and help us im-

prove it.

Please send your suggestions to:

[email protected]

IMPORTANT:The pale blue paragraphs summa-rize the most importantinforma�on, dealing especiallywith the security of your personaldata.

CHECK LISTS:

1. The check lists try to explain all

processes step by step.

2. Follow these instruc�ons as giv-

en.

3. Please make sure you use the

right check list for the right task.


mailto:[email protected]

Your starter kit consists of your user identi-

fication and the corresponding password for

the electronic systems of JLU. You also get

your university email address.

The chip card ist your student ID card en-

compassing elaborated features we will ex-

plain later on.

As of the oncoming winter semester you will

receive your starter kit without having to

pick it up in person. You will receive infor-

mation about the activation of the different

components of the starter kit via email or

regular mail.

On the following pages we will explain the

single components of your starter kit in de-

tail.


GETTING STARTED �

WHAT DO I NEED?

IMPORTANT:

You will get informed about the

way you will receive the different

components of your starter kit by

email or regular mail. Because of

the corona crisis the distribu�on

of the starter kit takes place in a

contactless mode. Please take care

that your contact informa�on is up

to date. Any changes should there-

fore immediatly be announced to

the students office.


CHECK LIST � YOUR STARTER KIT

1. user iden�fica�on and password

2. Student ID/chip card

3. Email address

Links

Information on receiving your starter kit:



USER IDENTIFICATION & PASSWORD

The user identification and the correspon-

ding password are the key access data to im-

portant online services of JLU.

User iden�fica�on

The user identification is your personal iden-

tification information (username) for many

electronic systems at JLU. As a student, you

will probably be asked more than once to pro-

vide your “s-code (s-Kennung)”. This is your

user identification. It starts with the “s” fol-

lowed by another letter and ends with a com-

bination of four numbers. You will need the

user identification in order to register for

FlexNow and Stud.IP, check your university

mailbox, use computers in computer labs, and

for JLU’s wireless LAN login.

In combina�on with the user iden�fica�on,

one password is of high importance:

LDAP-/Net password

The LDAP password and the Net password

are the same. You will need it to login to your

email inbox, to FlexNow and Stud.IP

or as a password for public work stations,

public data sockets or for JLU’s wireless LAN

login. This will be explained in more detail

later on.

The password can and should be changed

regulary. For your own safety you should

choose a secure password which cannot be

guessed easily. Please note that some sys-

tems will “know” the new password only at

the beginning of the next full hour. In this

case, the old password will keep its valid-

ity until then.


Electronic services which demand user iden�fica�on and LDAP-/Net password

ELECTRONIC SERVICES

The starter kit allows you access to many

electronic services of JLU. The overview

below shows which services demand the

user identification and LDAP-/Net password.

Links

Changing the password:


How to choose a secure password:


Electronic services

Receiving and sending Email via webmail or with email clients like Outlook or Thunderbird

Examina�on management system FlexNow

Learning management and informa�on systems Stud.IP, ILIAS, k-MED, sports-edu, vet-learn

JLUbox/Hessenbox

Access to public work sta�ons

Access to the data network (wireless LAN, public data sockets)

Access to electronic resources of the library system from home (e.g. bibliographical

databases, e-books, e-journals)


STUDENT ID/CHIP CARD

The chip card is a multifunctional tool that

also identifies you as a student of JLU. It has

the following functions:

• Student iden�ty card with picture

• Ticket for all means of transport (buses,

regional trains, trams, underground)

within the RMV and NVV networks (re-

gional public transport systems)

• University library card

• Access to some university facili�es and

dormitories

• Cashless payment method in all student

restaurants and cafeterias at JLU

• Cashless use (with a second electronic

purse) of public printers and copiers at

several sites at JLU

A deposit of € 15 has to be paid (the depo-

sit is usually paid together with the first re-

gistration fee). You will be reimbursed when

you leave the university and return the

card within one year after your exmatricu-

lation. If you want to keep your student iden-

tity card, simply do not return it upon ex-

matriculation, and the card is yours.

As you can see, the student identity/chip

card is an important tool in your everyday

life at university. Make sure not to lose it! Al-

though it can be replaced, it is rather ex-

pensive.

Upon enrollment, you should have received

your preliminary student ID. The preliminary

student ID card does not offer access to all

services. Your final student ID card is your

chip card.

You should block your chip card in case you

have lost it. This can be done online. If a new

chip card has to be produced for you, you

will have to pay for the expenses.


Links

General information on your chip card:


Flyer explaining the functionalities of the

chip card:


Information on how to cancel your chip card:


Information on the public printers:


Students identity card regulations:


IMPORTANT:1. In case you lose your

iden�ty/chip card, it is obliga-tory to block your chip card inorder to avoid any kind of mis-use. If a new chip card has to beproduced for you, you will haveto pay for the expenses. Makesure that you are careful withthe card!

2. The chipcard has to be toppedup separately for the cafeteriasand the public copiers.


How long is the student iden�ty/chip card

valid?

The chip card contains both an electronic and

an imprinted date of expiry (Winter Se-

mester: March 31st; Summer Semester:

September 30th). The imprint below your

picture is important for its use as a RMV tick-

et (free local transport in almost all of Hes-

sen). The electronic date of expiry is checked

every time you pay for your meal in the cafe-

teria or when you use the university’s pub-

lic printers.

Upon re-registration for the new semester,

the validity of your chip card has to be ex-

tended by updating it. The update takes

place at a self service station that can be

found at different places on the campus (see

Links). Please take notice that the self serv-

ice stations are only accessible during open-

ing hours of the buildings where they are

housed.

Links

Places of the self service stations:

h�ps//setup.uni-giessen.de/071

Information on your confirmation of en-

rollment:


Opening hours and services of the students

office:


CHECK LIST � RE�REGISTRATION

1. Make sure to transfer the re-

registra�on fee on �me.

2. Aer the money has been trans-

ferred, you can go to one of the

self-service sta�ons on campus.

Please keep in mind the opening

hours of the respec�ve building

(see Links). You only have to

contact university staff if your

personal data has changed (e.g.

your address, your name, etc.)

or if you are facing any prob-

lems.

3. Update your chip card by using

the self-service sta�ons on cam-

pus.

4. You can receive your confirma-

�on of enrolment electronically.

You can also request a confirma-

�on in a web portal. The confir-

ma�on is aerwards send to

you by email.


UNIVERSITY EMAIL ADDRESS

The university email address is composed

of your first and your last name – if appli-

cable your middle initial – and your study

area. You might ask yourself why you need

the university email address since you

probably already have one. The university

email address should be used for the fol-

lowing purposes:

• It should be used for electronic corre-

spondence with lecturers and central fa-

cili�es of JLU as it iden�fies you as a stu-

dent of JLU.

• It is obligatory to read all messages sent

to the university email address because

important informa�on of JLU is only sent

to that address (e.g. records of registra-

�on and cancela�on in FlexNow, news

from the students office and the depart-

ments, reminder of overdue books, or

important informa�on from the elec-

tronic systems)..

• Certain licensed soware (e.g. the litera-

ture administra�on program Citavi) can

only be ordered free of charge with the

university email address. Among other

things this ist the reason why it is OBLIG-

ATORY to read the email send to your

university email address regularly.

• The IT Service Centre (HRZ) can only en-

sure the delivery of important informa-

�on to your university email address.

If you use an email program such as Thun-

derbird or Outlook, you can create two ac-

JUSTUS-LIEBIG-UNIVERSITÄT 15

counts so you are able to check both of your

mailboxes (private and university mail). You

can also check your university emails by us-

ing Webmail (follow the link on JLU’s web-

site).

Links

Installation of email programs:


Webmail access to your university email

account:


SOFTWARE FOR STUDENTS

Students enrolled at JLU may use some

software for free or at low charge for their

studies, e.g.:

• reference management Citavi (free)

• sta�s�cs soware SPSS (for theses, limit-

ed quota, available through Asknet at a

charge)

For some software products the university

holds licences for members of certain de-

partments. Please see the website listed on

the right for more information.

Some software companies offer special

prices for students. You can get this software

e.g. through the provider Asknet. The list in-

cludes, among others:

• selected products of Adobe (e.g. Acrobat

Pro, Photoshop Elements etc.)

• Matlab (programming language with tool

boxes for several fields such as mathmat-

ics, metrology, instrumenta�on and con-

trol systems)

• selected products of Corel (e.g. Corel-

Draw Graphics Suite)

As an alternative to commercial offers there

are also useful and good freeware pro-

grams, e.g.:

• Libre Office (free office package, compa-

rable to MS Office)

• GIMP (image edi�ng)

• KeePass (password management)

Links

Software licences for students


Registration to Office 365:


Contact:

so�[email protected]

JUSTUS-LIEBIG-UNIVERSITÄT16

IMPORTANT:

There are no (!) campus licences

for Microso products (e.g. MS

Office, Windows OS) at JLU. This

means that there is no use free of

charge. Currently only the online

version of Office 365 is free of

charge. You cannot install a local

office package. The usage is only

possible when you are connected

to the internet. Please read the

informa�on concerning the regis-

tra�on to Office 365 carefully to

avoid any technical problems (see

Links).


JLUBOX / HESSENBOX

The JLUbox is a tool for saving and syn-

chronising your files online, so that you can

manage all your important documents from

different devices. No matter whether you are

at home working with your PC or out and

about with only your notebook or smart-

phone at hand, you will always have your up-

dated files right at your side.

With the JLUbox you can easily give other

people – e.g. fellow students or lecturers –

access to your saved files. In this way you

and others are able to edit your Office doc-

uments directly in a web browser, whereby

you will be in full control of access autho-

risations at any time.

The JLUbox offers features comparable to the

ones of Dropbox or Google docs, but despite

this likeness your files are not stored in a

cloud but saved in a secure and data pro-

tected internal system of the JLU.

Furthermore, you are offered 30 gigabytes

of storage capacity and by using web

browsers, such as Firefox or Safari, you will

have instant online access. In order to keep

your files synchronised on all your devices,

the JLUbox client software – available for

Windows, MacOS, Linux as well as for IOS

and Android in the app store – is needed. Ad-

ditionally, if you want to register for the

JLUbox, your user ID and your LDAP-/Net

password is required.

By the way: the JLUbox will become the Hes-

senbox soon. We plan to connect the JLUbox

to the other systems of the universities in

Hesse so you can share and work on docu-

ments with students and lecturers in Frank-

furt, Marburg or Darmstadt.

Links

Entrance to the JLUbox:


Further information:


Contact:

[email protected]

JUSTUS-LIEBIG-UNIVERSITÄT 17


1

21

3

2

FlexNow-Team, Division StLLudwigstrasse 23 (3rd floor), 35390Giessen

For ques�ons on and opera�ng instruc�ons ofthe central examina�on management systemFlexNow

Telephone: (0641) 99 - 16400 (Call Justus)

Email: [email protected]: h�ps://flexnow.uni-giessen.de

Students OfficeGoethestrasse 58, 35390 Giessen

The interna�onal Office, Registar’s Office andthe Student Advisory Service are also locatedin the Goethestrasse 58.

Opening hours: see the website of the Students Office:

Telephone: (0641) 99 - 16400 (Call Justus)

Internet: h�ps://www.uni-giessen.de/studienser-vice

IMPORTANT:Please inform yourself about accessi-blity and opening hours of the campusbuildings on the websites of the concer-ning departments.


4

3 4University LibaryO�o-Behaghel-Strasse 8, 35394 Giessen

For ques�ons on the library, assistance with the catalogues, bibliographies and databases as well as ordering books and papers from other universi�es (inter-library loan, document delivery service).

Telephone: (0641) 99 - 14032

Email: [email protected]: h�ps://www.uni-giessen.de/ub

Hochschulrechenzentrum (HRZ) / IT Service CentreHeinrich-Buff-Ring 44, 35392 Giessen

For ques�ons on WiFi and VPN installa�on, data net-work, virus-problems, prin�ng of posters and semi-nar papers, chip card, university email address,Stud.IP, ILIAS

Telephone: (0641) 99 - 13100 (Service hotline)

Email: [email protected]: h�ps://hrz.uni-giessen.de

mailto:@bibsys.uni-giessen.de

http://www.uni-giessen.de/ub


By offering a variety of possibilities for in-

ternet access or access to the university net-

work, the IT Service Centre (HRZ) allows stu-

dents to get valuable information for their

studies. Using your own computer, you can

choose from the following options:

• A wireless LAN connec�on (WiFi) allows

you to access the university network as

well as the internet without a network

cable.

• In order to access the internet or the

university network, you can connect a

network cable to a public data socket,

which can be found in the libraries as

well as the IT Service Centre.

If you do not have a computer at home, do

not hesitate to use the computers in the pub-

lic computer labs of the IT Service Centre, the

university library or some of JLU’s faculties.

Link

Flyer on internet access for students:


20

IMPORTANT:In order to get internet access, youneed your user iden�fica�on andNet password.


INTERNET ACCESS

21

CHECK LIST � USING PUBLIC DATA

SOCKETS FOR INTERNET ACCESS

1. Look for a public data socket. These

are marked with a green dot and can

be found in the reading rooms of the

university library (1st and 2nd floor,

north) as well as the departmental li-

braries “Law and Economics”, the

“Philosophikum II” as well as the IT

Service Centre, for example.

2. Start your computer and connect the

LAN-interface with a network cable

(RJ45 patch cable, length 1-2m). The

other end of the cable is plugged into

the data socket. If you need a net-

work cable, you can purchase one at

a computer store.

3. Start your web-browser (e.g. Firefox,

Internet Explorer) and browse any

website. You will now be automa�cal-

ly forwarded to the website of the IT

Service Centre for login.

4. Login with your user iden�fica�on

and Net password. You will stay

logged in for up to 24 hours or un�l

you shut down your computer or un�l

you log out.

5. You can now browse the internet.


USING PUBLIC DATA SOCKETS FOR

INTERNET ACCESS

At some university facilities, the IT Service

Centre provides public data sockets, allow-

ing internet access with a network cable.

These public data sockets are marked by a

green dot and can be found in the univer-

sity libraries as well as the IT Service Cen-

tre. You will neither need additional

software nor special computer settings. All

your computer needs is a LAN-interface

which has to be set on “Obtain an IP ad-

dress automatically” and “Obtain DNS

Server address automatically”. This is usu-

ally the default setting for computers.

You will find more detailed instructions on

internet access via public data sockets on

the website of the IT Service Centre.

Links

Public data sockets at JLU:


Where can I find public data sockets?


Contact:

[email protected]


CHECK LIST � WIRELESS LAN

INSTALLATION

1. Connect your portable comput-

er, smart phone or tablet with

the internet. At the JLU you can

do so by using a public data

socket in the IT Service Center

or any libary or by connec�on to

the unencrypted wireless LAN

ugifula.

2. Download the wireless LAN in-

stalla�on instruc�ons for your

opera�ng system (Windows, Lin-

ux, Mac OS X, iOS, Android etc.)

from this website: h�ps://set-

up.uni-giessen.de/15

3. Open the installa�on instruc-

�ons and follow the steps de-

scribed.

4. You can now access the internet

via eduroam at all wireless LAN

hot spots of JLU.


USING WIRELESS LAN �WIFI�

FOR INTERNET ACCESS

The IT Service Centre operates several wire-

less LAN networks that differ in terms of data

encryption and user authentication. We

strongly recommend using the eduroam

network since it provides the highest secu-

rity standards and a convenient handling.

Not only does it allow you to access the in-

ternet at JLU and the University of Applied

Science (Technische Hochschule) Mittel-

hessen, many other universities also par-

ticipate in the eduroam network.


Links

Wireless LAN at JLU:


Software and instructions:


Overview of all wireless LAN hot spots:


Information on eduroam:


Contact:

[email protected]

Where do I find the wireless LAN hot spots?

Wireless LAN hot spots can be found almost

everywhere on campus. Usually, libraries,

cafeterias, auditoriums and class rooms are

equipped with wireless LAN.

A more detailed overview of all available hot

spots can be found on the website of the IT

Service Centre.



Quelle: JLU / Sebastian Ringleb

LENDING AND ACCESS TO ELECTRONIC

RESOURCES OF THE LIBRARY SYSTEM

In order to borrow printed books or articles

you need to set an initial password in your

account for borrowing books (see Links).

Your university email address is already

configured as your contact address. After set-

ting a password you can borrow literature,

(pre-)order books and papers and extend

your borrowing period.

Within the university network you can access

electronic bibliographical databases and

the full texts of e-books or e-journals directly.

However, this can not be done just like that

when you are at home or out and about. The

university has to make sure that only mem-

bers of JLU access these resources. You

may search for printed books, articles, jour-

nals, and databases in the library’s research

portal JUSTfind.

If you want full access from home or out and

about you need to use the button “Login Full

access (VPN)” and enter your user identifi-

cation and LDAP-/Net password, which you

find in your account letter. Thus, you iden-

tify as a student of JLU Gießen. The under-

lying technique is called “EZ-Proxy”.

Links

Research portal JUSTfind:


EZ-Proxy of the library system:


Setting password for lending account:


Contact:

auskun�@bibsys.uni-giessen.de


mailto:@bibsys.uni-giessen.de

It is only a few more weeks until the se-

mester starts and you know that you have

to register for a course or module. Before do-

ing so, it is important, however, that you get

an overview of which courses or modules

you have to attend, which courses or mod-

ules are offered and when and where cours-

es take place.

WHEN DO I HAVE TO TAKE WHICH

MODULES?

An important reference are the “Rechtliche

Grundlagen – Mitteilungen der Universität

Giessen (MUG)” (Notifications of JLU), in

which you can find information on the legal

framework for your course of study as well

as your exams. We strongly recommend that

you carefully read the parts referring to your

course of study since they include important

information on your study program. In “ex-

amination matters and regulations” (“Prü-

fungsangelegenheiten und -ordnungen”)

you can find study plans and module de-

scriptions for bachelor and master

programs. These documents show when to

attend which modules.

Additionally, faculties also offer guidelines

for your course of studies. Find out more on

the website of your faculty.

Links

Study regulations:


Examination regulations:


HOW TO TAKE MODULES

AND COURSES?

IMPORTANT:Make sure to know your studyplans and module descrip�ons.You can find both in your studyand examina�on regula�ons.

JUSTUS-LIEBIG-UNIVERSITÄT26

WHEN AND WHERE DO COURSES TAKE

PLACE?

Modules consist of one or more courses (lec-

ture, seminar, internship) and you can some-

times choose among a variety of courses you

have to take to complete the module. Mod-

ule descriptions are meant to provide exactly

this information. The course catalogue tells

you when and where courses

will take place. The course cat-

alogue changes every semester

and is updated every March 1st

for the summer semester and

every September 1st for the

winter semester.

Make sure you have a look at it to find out

details on courses you would like to attend.

Please keep in mind that rooms and dates

may change and that lecturers names might

be given later.

Link

Course catalogue:



IMPORTANT:The electronic course catalogue(German: elektronisches Vor-lesungsverzeichnis – eVV) providesyou with informa�on on the topic,lecturer, and where and whencourses take place.

Summer Semester: Updatedevery March 1st

Winter Semester: Updated everySeptember 1st

HOW TO REGISTER FOR MODULES AND

COURSES

The system used for course registration at

JLU depends on your course of study or your

study element or module.

Usually FlexNow and Stud.IP are the im-

portant systems within

the process of registra-

tion. You should care-

fully inform yourself

about the specific roles

of the systems in your

study programm or ele-

ment. Some rules and

exceptions have been summarized in the

table below.

The table is meant as a first orientation and

does not claim to be complete. Make sure

you find out how registrations are handled

for your course of study or modules. The

electronic course catalogue as well as the

websites of the faculties provide you with in-

formation on the registration process.

COURSE, MODULE AND EXAM REGISTRATIONS WITHIN

DIFFERENT MODULIZED DEGREE PROGRAMS

28 JUSTUS-LIEBIG-UNIVERSITÄT *Erwerb von Credit Points (CPs)

IMPORTANT:

If electronic systems are used for

course registra�ons, it ismostly ei-

ther FlexNow or Stud.IP.

Bachelor, Master and teacher training degree programms

(Faculty 03 – except arts and music, Faculty 04 and 05 – except

slavic studies – Faculty 06)

FlexNow

Bachelor, Master and teacher training degree programms (Faculty 02, 05 – only slavic studies – Faculty 07, 08, 09)

Stud.IP FlexNow

Interdisciplinary competencies “Außerfachliche Kompetenzen” (AfK) Stud.IP FlexNow

Language courses of the Center of Compe-tence Development (ZK) Siehe Webseite des ZK FlexNow

Links for informa�on on deadlines and

registra�ons

FlexNow:


Dates & Deadlines of facultiy 02:


Dates & Deadlines of facultiy 09:


Other qualifications (AFK):


Foreign Language Courses:


FlexNow

FlexNow is the centralized examination ma-

nagement system of JLU. This service is

used to manage your examinations as well

as your course participation. If you want to

register for courses or modules, you can do

so on the FlexNow website. After each re-

gistration or cancelation a confirmation re-

cord is sent to your University email address.

Additionally you can also check your exa-

mination results online after their publica-

tion. You may also create an online certifi-

cate list (Leistungsübersicht) for many ba-

chelor and master programs. Certificate

lists for all other programs can be requested

of the examination office

responsible for your course

of studies.


IMPORTANT:Check early for your course ofstudies or your subjects of studyhow the obligatory registra�on hasto be done.

In case of any further questions on the ex-

amination management system FlexNow,

please contact division "Studium, Lehre,

Weiterbildung, Qualitätssicherung (StL)".

Additional information can be found on

the FlexNow website including contact de-

tails and instructions. For questions on ex-

aminations please contact the respective ex-

amination office (see Links on this page).

Links

FlexNow:


Contact FlexNow Team:

[email protected]

Overview Examination Offices:


Stud.IP

Stud.IP is JLU’s central information and com-

munication platform for all seminars and

courses. If Stud.IP is used by your lecturers, you

have to register for courses on this platform.

In contrast to FlexNow, Stud.IP offers a couple

of features accompanying you throughout

the semester. Stud.IP offers the possibility to

download files, to hand in written assign-

ments, to download reading assignments, to

read news (such as changes of lecture rooms,

etc.), to work with others on a project using

Stud.IP’s Wiki, or to discuss lecture topics in the

forums.

There are even further interesting features,

such as a virtual billboard for advertisements,

pinboards, surveys, and a platform to register


IMPORTANT:You can check your registerd anda�ended examina�ons at any �meby accessing your student records.

IMPORTANT:Aer you have registered for aseminar or a module via FlexNow,you are not automa�cally regis-tered for the corresponding coursein Stud.IP. Please register addi�on-ally for individual courses in thissystem.

CHECK LIST � FIRST STEPS IN

FLEXNOW

1. Login to FlexNow at

h�ps://flexnow.uni-giessen.de

with your user iden�fica�on and

your LDAP-/Net password.

2. Check your course of studies in

“Studierendendaten” as well as

your personal data (name, date

of birth, matricula�on number,

postal address).


31

CHECK LIST � FIRST STEPS WITH

STUD.IP

1. Login with your user iden�fica-

�on and LDAP-/Net password on

h�ps://studip.uni-giessen.de

2. Accept the user agreement

(“Nutzungsbedingungen”) as

well as the terms of data protec-

�on (how does the IT Service

Centre handle your data, who

has access to your profile).

3. Check “Profile -> User details” in

Stud.IP and verify your personal

informa�on (name, gender, ma-

tricula�on number). Please also

take a look at your course of

study in the field Study details.

4. Use “Se�ngs” (top right) to ad-

just your personal se�ngs (lan-

guage, layout, etc).


for consultation hours. Departmental student

bodies also use Stud.IP for the distribution and

exchange of information.

If you go to “My courses/Meine Veranstal-

tungen” in Stud.IP, you will immediately see

which course has updated information or

published new files. You will therefore imme-

diately see what has changed since your last

login.

Stud.IP is a service offered by the IT Service

Centre (HRZ). On the Stud.IP website, you will

find all necessary information, help, and con-

tact details.

Link

Stud.IP:


Contact the Stud.IP team:

[email protected]


WHERE DO I FIND INFORMATION AND

LEARNING MATERIALS FOR MY

COURSES?

Different systems are on offer, depending on

what you need, e.g. lecture notes, task de-

scriptions, interactive learning units, ex-

amination results or if you want to do lit-

erature research. Some

departments, organiza-

tions or professorships

even use their own sys-

tems instead of the cen-

tral systems on offer. We

are aware that this does

not always make things

easier.

Learning Material

Learning materials and tools for group work

are mostly available on learning platforms.

The learning platforms of JLU are Stud.IP as

well as ILIAS. The IT Service Centre operates

both. ILIAS is mostly used in courses with a

high percentage of electronic resources (e-

learning). The e-learning label in Stud.IP and

the course catalogue indicate the amount of

e-learning activity. The specialist platforms

k-MED (Human Medicine), sports-edu (Phys-

ical Education) and vet-learn (Veterinary

Medicine) are also based on ILIAS.

Examina�on Results

Your examination results can be found in

FlexNow (see page 29).

Literature Research

Literature research is an essential part of sci-

entific work. Google might be helpful in

many situations but is not the ideal tool to

search for academic literature available at the

library of JLU. The library contains more

than 3.7 million books and printed journals

as well as a large number of DVDs and oth-

er media such as e-journals, e-books, spe-

cialized databases, video tutorials and so on.

To find out which is where, check out the re-

search portal JUSTfind. Accessing licenced on-

line media from home will require your user

identification and LDAP-/Net password (see

p. 25). In case you have problems with the lit-

erature research, do not give up! The library

system offers workshops about literature


CHECK LIST

1. Make sure you know your study

regula�ons and module descrip-

�ons.

2. Have a look at the course cata-

logue in order to get more infor-

ma�on on your seminars.

3. Make sure you are aware of

what kind of registra�on proce-

dure is used for your course of

studies.

4. Find out whether any learning

materials are provided on an

online learning pla�orm.

5. Use the university library for lit-

erature on seminar papers or

presenta�ons.

research and management (e.g. with Citavi,

Endnote, or Mendeley), also within the

bachelor AfK module. You will find the dates

on the website of the library in “Courses &

Tutorials”. Moreover, you are always more

than welcome to ask questions directly when

studying in the library. For your self-studies,

you can also get information on effective lit-

erature research on the ILIAS platform.

Links

Library system:


Literature research unit in ILIAS:


meinSTUDIUM:



Pla�orm Func�ons Access Usage

Stud.IP

Registration, allocation of participantsinto groups, exchange of data, forum,news on courses, wiki-web, schedule,

tests, surveys, electronic course packs,video tutorials, registrations for consul-

tation hours, etc.

User Iden�fica�onLDAP-/Net password In almost all faculties

ILIASSee Stud.IP and additionally:

open educational ressources for begin-ners, lecture recordings, interactive

learning units, tests, blogs, e-portfolios

User Iden�fica�onLDAP-/Net password In almost all faculties

Webex Video conferences none, the lecturers inviteyou to a meeting via email In almost all faculties

Office 365Teams

Video conferences, collaboration, messenger, online office

[email protected] , see

https://setup.uni-giessen.de/1101

In almost all faculties

k-MED See ILIAS See website of faculty 10(see below) Faculty 11

meinSTUDIUM

Downloads, allocation to courses andpracticals, exam registrations and

results, newsletter

See website of faculty 10(see below) Faculty 11

vet-learn See ILIASOnly accessible from home via vpn

User Iden�fica�onLDAP-/Net password Faculty 10

sports-edu See ILIAS User Iden�fica�onLDAP-/Net password

Faculty 06, Physical Education

ONLINE PLATFORMS AT THE JLU







GLOSSARY

E-Learning Label

The e-learning label characterizes courses in

the course catalogue as well as in Stud.IP which

are supported by electronic resources (e.g. dis-

cussion forums or electronic books). There are

three levels characterizing the degree of in-

tegra�on of e-learning elements into the

schedule (supplementary – basic – inten-

sive).

EZ-Proxy Page 25

Via EZ-Proxy you can easily access licensed elec-

tronic media from anywhere (e.g. from home,

a hotel, a conference,...). You only need a web

browser, your user iden�fica�on and your

LDAP-/Net password.

FlexNow Page 29

FlexNow is the central examina�on manage-

ment system of JLU. In FlexNow you can reg-

ister for modules/courses and (module) ex-

amina�ons as well as cancel registra�ons. Ad-

di�onally, you can check for personal data, reg-

istra�on deadlines, and examina�on results.

Also, online cer�ficates (Leistungsnachweise)

for some courses of studies can be created as

a self-service.

ILIAS Page 32

ILIAS is one of the two central learning plat-

forms of the JLU. Addi�onally to features al-

ready covered by Stud.IP, ILIAS also offers the

possibility to create interac�ve learning units,

to visit pre courses online or to test your knowl-

edge. The interface between Stud.IP and ILIAS

enables users of Stud.IP to access ILIAS.

LDAP-/Net password Page 12

In combina�on with your user iden�fica�on,

the LDAP-/Net password is the key to your uni-

versity emails, FlexNow, Stud.IP, the public com-

puter labs, data sockets, JLU’s wireless LAN, the

electronic services of the library system, etc.

The LDAP-/Net password is iden�cal to the for-

mer X.500/Net password.

JLUbox Page 17

With JLUbox you can save files online and syn-

cronize them with different devices. It is the

"dropbox" of JLU.

Learning Pla�orm

A learning pla�orm is a web portal that provides

learning materials and learning tools online. It

offers a user administra�on which requires a reg-

istra�on with a login. The central learning plat-

forms of JLU are Stud.IP and ILIAS.

Matricula�on Number Page 30

The matricula�on number will be assigned by

the students office and is a registra�on number

that iden�fies you as a student. You will receive

it upon enrollment or if you change your course

of studies. If you have a look at your student

iden�ty card, you will see a number similar to

“2617-11234567”. The last seven digits are

your matricula�on number.



Module

As far as Bachelor and Master Programs are

concerned, a module is a learning unit that con-

sists of several lectures and seminars in a par-

�cular discipline. The workload for parts of a

module is indicated and credit points are giv-

en for successfully completed modules ac-

cording to the European Credit Transfer Sys-

tem (ECTS). Upon comple�on of the module,

you will receive a cer�ficate.

Network Cable Page 20

A network cable, also referred to as

Ethernet-Cable or RJ45-Patch Cable, is used to

connect the network adapter of a computer

to a data socket. It consists of an 8-core cable

with a RJ45-plug at each of the endings.

Public Data Sockets Page 20

Public data sockets are internet connec�ons

at JLU, allowing access to the internet with a

network cable. They can be found in libraries

as well as the IT Service Centre and are

marked with a green dot.

Stud.IP Page 30

Stud.IP is one of the two learning pla�orms of

the JLU and is used for the organiza�on of

study programs. It accompanies you and your

lecturers throughout your studies. It is oper-

ated by the IT Service Centre.

User Iden�fica�on Page 11

Also referred to as “HRZ-Kennung” or “s-Ken-

nung”. The user iden�fica�on can be compared

to your login name for Facebook or similar net-

work services, where you have to register. How-

ever, your real name is not part of the user

iden�fica�on. The login for students starts with

an “s”, some�mes followed by another le�er

(e.g. c, t or x) and four numbers. Together with

the LDAP-/Net password you can login to

FlexNow and Stud.IP, check your university

emails, etc.

Justus-Liebig-Universität Gießen

Ludwigstraße 23

35390 Gießen

Tel.: 0641 99-16400

h�ps://www.uni-giessen.de

Hochschulrechenzentrum

Heinrich-Buff-Ring 44

35392 Gießen

Tel.: 0641 99-13100

e-mail: [email protected]

h�ps://www.uni-giessen.de/hrz

http://www.uni-giessen.de


http://www.uni-giessen.de/hrz

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