An Important message to

Financial Advisers!

There are things your industry regulators say you MUST do!

There are things you CAN do to make your operation and compliance -

faster

easier

Cheaper!

Time is money……..

technology can save time and money!!The RIGHT

Paper and manual type methods of administration and reporting (SoA) create work which costs time and money

+ =

system can save you time and money!

The AdData Client Management System

The AdData CMS computer application gives you access to:

Fact Finder

ClientManagement

System

Client andpolicy data

CRM

SoA

Commission Research

Automatically download Initial, Service and asset commission for tracking

Customer Relationship Management System(client contact database)

Generate complete or partially complete Fact Finder (Dealer Group standard or your own template)

Open SmartComparitor for policy definition comparison

Merge client information to SoAs (Dealer Group standards or your own template)

AdDataCMS can be supplied pre populated with all client and policy information from risk companies and fund managers for immediate and full use

AdData CMS

AdData CMSFeatures:

Easy to use comprehensive database of client and policy information for contact and service. (all client and policy information can be loaded before use)

Fast report and presentation generation – Policy/Investment Schedules, Fact Finder/SoA, etc(Fact Finder and SoA documentation is specific to dealer group)

Commission tracking of initial, service and asset commission. New business commission calculated accurately. Automatic querying of commission discrepancies .

Business Monitoring reports to keep business and production on track.

Comprehensive Needs Analysis for brief or detailed Assets, Liabilities, Income, Expenses, Risk needs, Investment Objectives, Future Needs, Final Needs.

Produce an SoA in 6 - 8 minutes

Simple single screen database layout

Layout is navigated via tabs…..you know where you are all the timewithout leaving the main screen

AdData CMS

Comprehensive Contact and Service detail

Comprehensive Contact Details includes fast email and individual letter generation…

Client ratings byRisk, Investment or General

Commissions received

(for client - last 365 days)

Employment, Employer and Dependant details

Extended Personal Details including

Centrelink information

and Dependants information

Policy list and form view

Policy List and Form view

Printable/email (pdf) Policy Schedules.

Buttons below open policy commissions received,

Investment or Super portfolio description and policy notes

Policy detailsIncluding riders and

enhancements

Policy list and form view

Add or Edit Investment and Super Portfolio Details

Investment and Super portfolio details

Portfolio details can be Added

or Edited

A portfolio presentation can

be printed or converted to PDF

Mortgage and Loans details

List and Form for Mortgage and Loan details

Fees and bank account details

List and Form for General Insurance

details

Costing and GST calculations

Printable or PDF Policy Confirmation, Renewal Notice, Reminder and Contact Letter

General Insurance policy and contact details

Notes section for all correspondence

All contact with a client can be recorded in the un-editable Notes screen.

To create a manual note entry click New client Note.

To import all emails to or from client as notes from Outlook

click..

To view chronological report of contact click…

The FactFind/SoA screen contains a left to right process to gather and enter information, record a product in the Lodgement Register and create

an SoA in MSWord.

Fact Find SoA Screen

Left to right process to create Fact Find and SOA

Clicking Create Client Lodgement will open the Lodgement Screen

Detailed Assets/Liabilities, Income Expenses, Investment profile and

Estate Details

Future Death, TPD, Trauma and Income needs calculator

Fact Find questionnaires can be dealer group standard or a

custom template

Create lodgement for use in SOA, commission etc

Clicking Create Client Lodgement will open the Lodgement sub Screen

Risk Lodgement screen

When the Create Lodgement is clicked on the previous screen, the Lodgement Register opens and populates client

information.

When a company is entered Product details are

automatically populated

On completion the policy details are passed to the Client Details without any

additional data entry

This Lodgement system achieves single data entry for:

SoA policy recommendation informationSoA commission declaration

Commission tracking

Transfer as database record

Commission is calculated and passed to commission checking system to

await payment

Investment, Superannuation Lodgement screen

All products on dealer group Approved Product

List can be added or edited

Entry can be by percentage or dollar amount

Progressive totals are visible:

% $

Bench Mark

Sector Totals

Amount allocated and unallocated

Simple single screen database layout

Recommendations and replacements are easily and quickly determined for

SoAs

Simple point and shoot Policy Replacement and Recommendations

Click to select Policies to be replaced

Click to select Recommended policies

Creating an SOA

Create compliant (Dealer Group) Risk, Investment and Superannuation SoAs

in a fraction of the time it takes manually

Risk SoA Screen layout

Choose text from selection already used before or create new text for

insertion into SoA

Click Export Risk SoA to transfer all information to opened SoA

Click to save Risk details for Investment or Superannuation SoA

Investment, Superannuation SoA Screen layout

Choose text from selection already used before or create new text for

insertion into SoA

Click to open Investment or

Superannuation SoA

Click to include Risk details

A completed Super/Investment SoA

The result is a completed (compliant) dealer group SoA or

an SoA of your choosing.

Sample only

Graphs are dynamic and update with SoA

export process

Scanning Screen

Documents pertaining to only the current client makes finding documents and scanning faster!

The AdDataCMS can be directed to the scanning folder or prescanned documents for storage

Select the document

Categorise by type

Enter long descriptive name

View or save the document

Open the screen to retrieve

Scanning retrieval screen

Documents are categorised and dated for fast retrieval

Double click to open each document

Work Flow and Tasking

These tasks can be reported by specific time, weekly, monthly, quarterly or Yearly

Work Flow for a client or event can be tasked to particular users

Service reports, data mining and register valuation

View, Print, Merge and Label from detailed reports on client or policy

criteria.

Select criteria for regular or non regular service on birthdays or policy

anniversary next service date etc

A register can be valued for acquisition or disposal in this section

Reports and Commission Tracking

Production Reports

Incomplete business tracking

Commission downloading

Commission Discrepancies

Checks short paid commission and

emails payor

Referral Source

administration and payment

system

Client contact tracking

(compliance)

All Initial, Service, Asset

and Fee commissions

can be tracked

Simple client presentations and reports

Policy Schedule Policy Commission report

Logo

Comprehensive policy benefits

table

At a glance client cover and benefit

totals

All Initlal, Service, Aset

and Fee payments by

Statement date.

Work Flow Centre – Integrates with Microsoft Office Outllok

Work Flow Centre Office Outlook

All appointments and reminders can be generated by AdDataCMS or Outlook and retrieved/viewed in either application

Email to Notes recording

AdDataCMS database records emails sent to and received from a client using an email address search in Outllok

AdData Client Management System

Thankyou for taking the time to view this brief presentation. For more information go to:

www.addata.com.auor contact:

Graeme Molloy

Admin@addata.com.auTelephone: (02) 6242 5773

Mobile: 0402 352 218