An ERP system for your businessAnalyse and understand the past - improve the future!

CONSULTING SALES SOFTWARE DEVELOPMENT SUPPORT TRAINING

CONTENTS

4. Who We Are

5. What We Do

6. Implementation

7. Training

8. Support

9. Our Team

10. OnePoint Office

14. Factory Floor

16. Online Ordering System

17. General Ledger

18. Warehouse Management

19. Return On Investment

3

Who We Are

OnePoint Systems Ltd is ideally suited to developing software for manufacturing companies because we came from a manufacturing background ourselves. Our first product started life as a bespoke solution developed to help a local manufacturing company better understand what was really happening on the factory floor and where best to channel their energies to achieve the most effective results in their program of continuous improvement.

The Factory Floor system, as it became known, was so effective and simple to use that the company for whom we developed it started showing it off to their customers as another advantage to doing business with them, and the Factory Floor kiosks became a stop on visitor tours of the company. It wasn’t long before visitors realised that the principles of the Factory Floor system could easily apply to their own business and asked if the system was for sale.

OnePoint Systems Ltd was founded to take the concepts behind the Factory Floor system and turn them into a commercial software package that could be used by companies to gain the same benefits. We are still based close to our very first manufacturing customer and as such have access to a manufacturing environment to test the real-world application of our software. We try to never lose sight of the fact that everything we do has to work in a real factory and produce real benefits.

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The Value Of Working With OnePoint

We pride ourselves on delivering the highest standards of service and support to our customers. A key element of this service is in retaining a personal relationship with our customers. Many of our staff have previous experience working in manufacturing plants (in particular envelope manufacturing) with all of them given exposure to a manufacturing plant as part of their training and on-going development.

What We Do

We bring your company into the 21st century and change hand written scraps of paper estimates and job jackets that are packed with scribbles and stock orders on sticky notes and turn this into useful, auditable, and quick to access information. We understand that it is easy to drown in paperwork and how difficult accessing information can be if it is not all stored in the same database. We ensure each department can lay their hands on their required information in seconds and we ensure that our software is easy to use so that anyone can use it regardless of their computer literacy.

An Affordable Solution

We understand that implementing a new software system is sometimes portrayed as a costly investment; what we offer our clients is regular free updates keeping your software modern, stable and easy to use.

OnePoint Systems Ltd is a UK based software company that creates, delivers and supports adaptable business software and services around the UK and USA to help dynamic manufacturing organisations manage their business needs and requirements effectively. We aim to set the standard for business software that helps organisations to embrace change simply, quickly and cost effectively.

We have a broad portfolio of adaptable software solutions that can easily fit into your organisation. If we don’t have what you need, then we have the skills and drive within to understand your requirement and deliver the custom solution accordingly.

We operate from within the UK and support an ever growing client base across the UK and the USA.

We are not a general ERP/software provider; we are a strategic partner to our client base delivering improved productivity and profits through our industry specific enterprise solution that is built to your requirements. We are 100% dedicated and our solutions embody our expertise and understanding of your industry and business requirements.

Connecting your business to thetechnology resources you need

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Implementation

Implementing a new software system can sometimes be seen as daunting. Most software fails due to poor implementation. We understand this and try to make this step as seamless as possible. We set realistic objectives, spend time identifying risks and carry out unlimited online training of your staff to ensure they are comfortable with the system before going live. We work closely with the project management and IT manager to ensure all pre-live requirements and technicalities are resolved before setting a date for“go live”.

We follow a proven 10 step implementation plan to reduce the risk for both parties:

Step 1: Project Launch Meeting

Step 2: Project Plan Defined

Step 3: Business Process Review

Step 4: System Design Meeting

Step 5: Additional System Development

Step 6: Data Loading

Step 7: Training

Step 8: Go Live

Step 9: System Support

Step 10: Post Deployment Review

6

Training

Our training sessions are either tailor made to suit our customer’s requirements or come from our catalogue of standard training courses. Customer specific training is delivered for a defined group of participants.It might be:

• A programme based around a standard scheduled course, or including elements from several, but with a specific focus on your needs and your business processes.

• A standard course from our catalogue and delivered at a convenient time to suit your schedule.

• One-to-one training.

• Structured workshops to key users.

In addition, it’s often much more than an education session. By bringing key team members together into an exclusive learning environment, you give them the opportunity not just for formal training, but also for more general discussion.

Our training team has experience in many industries and we collaborate our knowledge internally to help provide the highest standard of training and support. Most of our staff have come from different backgrounds including office management, financial management, estimating, warehouse managing and shipping management - giving us a wide variety of commercial experiences.

Effectively manage your businessand maximise profits

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Support

Ensuring that you have helpful, knowledgeable support services when you need it is a key element of our support services. We offer a number of services to help our customers make the most of their OnePoint investment and maximise the benefit that our solution offers. You can have product and technical support via phone, email and remote desktop, as well as on-site support, training and consultation on an as-needed basis. We can tailor a support program specifically for your organisation on a committed contract basis. Our skilled support team will help resolve any technical problem, giving you a clear and simple solution.

Experienced OnePoint consultants with extensive knowledge in best business practices are able to evaluate your business and current use of the software and make recommendations for improvements.

This process has proven to be invaluable for many companies, enabling them to take advantage of the latest features and technologies with very little disruption to their business.

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Our Team

At OnePoint, we strive to continuously improve our software systems for the benefit of our customers. We are committed to working actively to break new ground in areas that help bring best practice to the future prosperity of the organisations we supply.

All members of our team have real commercial experience and many of them come from a manufacturing background. All of our staff have been exposed to manufacturing facilities which in turn allows them to develop new features with the physical manufacturing process in mind.

Our Clients

With over 2,000 users of our products, we are always looking for new and innovative ways to help our customers improve their manufacturing productivity. One way we do this is by listening to our customers and then offering solutions through frequent product updates to address their needs. In-house training and daily phone conversation provide great opportunities for us to share our knowledge and to get to know our customer’s needs.

To deliver this, we bring in the best developers, designers, testers and support staff. They are experienced in delivering solutions from single users to large multinational, multi-locational businesses. Working with the right people produces the best results.

At OnePoint, we are committed to recruiting wisely and encouraging pride and professionalism right across the business.

If you choose to partner with OnePoint, you can look forward to a plain speaking, open business relationship. We are honest and we don’t hide behind jargon. But most importantly, we deliver what we promise.

Commercially Minded

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OnePoint Office

Is your estimating, sales, production scheduling, stock control, purchasing, invoicing, dispatch and AP/AR general ledger still ran on separated paper based systems or an old ERP system? Are you struggling to work around your system’s limitations rather than it making the administration and running of your envelope manufacturing facility simpler, accurate and more efficient?

OnePoint Office pulls all the management functions of manufacturing together into one easy to use package: estimating; order processing; task planning; material purchasing; scheduling; finished goods dispatch; invoicing; accounts; detailed analysis and costing. Developed by a software company that understands manufacturing in order to streamline and enhance your business, OnePoint Office is proven with major manufacturers in the USA and the UK.

We have taken a clean sheet approach to providing the envelope manufacturing industry with an application which is uniquely in tune with every aspect of the manufacturing business.

Contact Management - The OnePoint CRM module allows the user to manage their contacts, manage their tasks, set targets as well as view various reports via the desktop on customer sales to date, prospect customers and budgets.

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Order Processing - This module works in tandem with the OnePoint “Job Grader” (machine capabilities) and the data held within the system. It allows the user to accurately price any specification required by the customer. What makes this powerful is that when you enter the details within the estimates, there is no need to re-enter them again throughout the entire system. You can also manage last minute changes without the need to start again with the process - and it flows through the whole system. Job bags and production tickets are created quickly for the shop floor.

Scheduling - Plan your next manufacturing jobs efficiently with this drag and drop module. Edit, manage and sort the way you want to manufacture your goods.

Raw Materials & Stock - Manage your demand of raw materials for production from allocations through to what was issued and used. Keep up to date with stock levels and be advised when to re-order/replenish.

Purchase Ordering - Create, track, receive and close all purchase orders raised from a single module that keeps track of what you have bought and when.

Dispatch - With our new drag and drop shipping module now available, managing the dispatch process couldn’t be easier. Create loads in advance with the documentation at the ready when you need it.

Invoicing - Having pulled through all of the job details previously entered, this module allows invoicing to be slick and simple to use. Bring multiple customer jobs into one invoice with one easy click or invoice separately – it’s up to you.

General Ledger - Our Accounting module completes our system, with all transactions that are created within the main body of the software being automatically pulled through to the accounts. A suite of reports is provided as standard and with the inclusion of Microsoft Reporting Services - you can create reports on the fly.

Innovation - Motivation - Excellence

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Benefits

• Software created by people with first hand working knowledge of the manufacturing business.

• Tried, tested and accepted by major manufacturers in the USA and the UK. • Totally integrated system from initial estimate through to final invoice and analysis.

• Makes multiple data entry redundant; initial data is carried through and updated across departments.

• Automatically updates and prompts departments to take action on changes to job specifications.

• Allows management to track and analyse live jobs at every stage of the process.

• Reduce the amount of duplication and paperwork within your office.

• Improve communication between departments.

• Have the right information available at your fingertips when you need it most.

• Easily manage stock and its movements.

• Makes scheduling quick and easy.

• Generate job bags in seconds.

• Track spending and costs.

• Easily allocate stock for jobs.

• Build invoices and credit notes with ease.

• Simplify reordering of stock.

• Accessible to all skill levels through ongoing support and familiar interface.

• Access all of your information in one central system.

• Ensure jobs run on time with built in task management.

• The world’s only ERP system designed specifically for envelope manufacturers.

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Key FeaturesContact Management:

• Customer activity.• Manage contact details.• Shared address database.• Customer account status.

Order Processing:

• Pricebooks.• Templates.• Multi-quantity estimates.• Scheduled delivery releases.• Full and partial outsourcing.• Transfer finished goods between factories.• Customisable sales commissions.• Basket Orders (shopping basket).• Request for quotes.• Automated order creation – EDI.

Raw Materials & Stock:

• Transfer raw materials between factories.• Bill of materials against manufactured stock items.• See available inventory flow at a glance.• Cycle counts.• Stock level warnings.• Batch update cost and selling prices of stock items.

Solutions made simple

Scheduling:

• Visual production board.• Running list view.• Drag and drop function for scheduling jobs.• See machine capacity at a glance.• Add scheduled maintenance and extra shifts on the go.• Warnings for artwork approval, delivery date and production sensitive tasks.• Scheduling documentation available for daily production meeting.

Dispatch:

• Shipping documentation – delivery notes, packing lists, bill of lading.• Overview of jobs to be shipped for a given date.• Manage finished goods inventory.• Load based dispatches.

System Wide:

• Email any document directly to the customer.• Job Grader - easily configure a machine’s capabilities to perfect pricing.

13

Factory Floor

Factory Floor is a shop floor data capture and analysis software system that will capture events happening on the shop floor during production. It is an accompanying product of OnePoint Office which allows the capture of actual production performance and downtime. Together with our main Office software, we can analyse and formulate results across both platforms including job, machine, customer, stock code, section, adjuster as well as analysing downtime, waste, setup and profitability.

We take information entered on timesheets during a shift and load them into the Factory Floor software – this forms the basis for our analysis.

The Factory Floor consists of 5 modules:

Counter: This is where a specific job number can be entered tosee and record production against it. Boxes of envelopes thatcome off the end of a machine are scanned by a barcode scannerand the produced amount against the job is automatically updated.

Timesheets: (entered manually or electronically)This screen is the Timesheet Manager screen.It shows a list of machines down the left side with the shifts for eachmachine from left to right. A timesheet can be manually entered byclicking a shift against a machine.

Analysis: The analysis screen is where several charts/graphs canbe viewed that have been compiled with various criteria, such as:production analysis; machine analysis; adjuster analysis;timesheet analysis and machine efficiency analysis.

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Reporting: The reports section of Factory Floor is where the user is given free rein to createtheir own reports using whatever criteria are available. These reports can then be saved and recalledat any time.

Admin: This is where downtime codes, employee log in credentials and equipment areconfigured and stored. From this admin screen the information is fed into the rest of theFactory Floor.

Benefits

• See: Access your production data anywhere, any time• Analyse: Understand the past - improve the future• Improve: Know your losses & eliminate them• Reduce downtime • Improve changeover times• Reduce waste • Measure performance• Detailed production reports• Maximise productivity• Reduce manufacturing costs

Fresh perspectives and new ideas

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Online Ordering System

The OnePoint Office product can be expanded with a web ordering portal to give your customers a great personalised online ordering experience. Each of your customers can be given their own log in credentials and have a customised website with their logo and personalisation.

The web ordering portal allows your customers to log in and place orders with you based on stock items that you have chosen to be available to them on the website. Their stock list, along with associated pricing and quantity breaks, can be managed by you from within the OnePoint Office product.

As many items as required can be added to their ‘shopping basket’, once the customer confirms and places their orders the website links into the Onepoint Office product and automatically creates the orders, instantly informing your entire business that orders have been placed. The customer is automatically emailed an order acknowledgement and an automated email is sent internally notifying staff that the web order has been placed.

Key Features

• The website can be customised for the customer.

• Customer contacts added in OnePoint Office can have their own personal log in details.

• Customers can check on product stock levels, taken in real time from OnePoint Office.

• Each product can have an image associated with it that will appear on the website.

• The website links directly to OnePoint Office, creating orders in real time as they are placed.

• The customer can check the status of an order at any time.

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General Ledger

Our general ledger is an optional feature in our Office product. We have worked with our existing client base to develop a general ledger which works for you. We have found that many of our customers were using third party software and running various exports and imports as well as duplicating data entry to keep two systems synchronised with one another - there is now no need for this. Our software allows you to have one stable software package which covers everything.

OnePoint’s general ledger module facilitates the management of corporate performance and the monitoring of return on investment by providing complete enterprise-wide financial recording, analysis and reporting from all aspects of the business. The module fully integrates with all other modules, eliminating the need for double data entry.

Key Features

• Profit and Loss Statement

• Balance Sheet

• Trial Balance

• Aging reports

• Accounts Payable

• Accounts Receivable

• Cheque printing

• Part payments

• On account payments

Increase profits, reduce risks

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Warehouse Management

Our Warehouse Management System (WMS) uses a barcode scanning feature to optimise all warehouse functions. It is designed to merge hardware, software and peripheral equipment with improved practices for managing inventory, space, labour and equipment in your warehouse and factory floor. Implementing this tool will increase your company’s competitive advantage by reducing labour costs, improving customer service, increasing inventory accuracy and improving flexibility and responsiveness. Your inventory will be managed in real time with information as current as the most recent order, shipment or receipt of goods.

Warehouse personnel save time by having the delivery schedule always available, with increased visibility of deliveries across the company.

Benefits

• Reduce lead times by limiting inventory movement and improve the accuracy of inventory records.

• Improve efficiency by making better use of available warehouse space.

• Paperwork reduction as well as reducing the amount of labourious handwriting employees undertake.

•Improved cycle counting and create systematic scheduled cycle counts.

• Reduce dependency and minimise reliance on warehouse personnel.

• Enhance customer service by streamlining processes from order to delivery.

• Improve productivity by reducing warehouse handling.

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Return on investment

The transparency provided by our ERP system greatly benefits manufacturers in processing orders, controlling inventory, production scheduling, purchasing, invoicing and dispatching goods. This allows for more efficient use of fixed assets and an overall lowering of variable production costs.

By being able to see what stage a job is at with the click of a button can be seen as priceless. Our software allows anyone (regardless of department) to see an overall summary or progress of a job; this could be crucial if a customer calls for an update on their order. Likewise if a job is falling behind, you have the opportunity to react before it becomes a problem, rather than waiting until the end of the job to try and decipher what went wrong and why the job didn’t make the expected profit or hit the agreed delivery date.Having all of your data in one central database ensures consistency and reduces the risk of integrating/migrating various applications to obtain the same end result. There is no need for each department to store their own data separately. All of the above results in improved productivity and allows staff more time to concentrate on their main duties instead of maintaining and searching for files.

All the above-mentioned points ensure smooth processes across the organisation. Smoother processes improve productivity, which in turn results in timely and consistent delivery and increased profits. Consistency in operations and delivery will improve the credibility of the organisation in the market and help your business become more profitable. Therefore, implementation of our ERP system improves the profitability and hence the return on investment can be significantly realised.

Implementing our ERP system has proven to benefit all of our customers.

OnePoint Systems Ltd specialises in this sector.

• Deal with only one company from start to finish.

• No need to deal with two support departments if something should go wrong.

• No need to pay for two software packages.

Now that you know what we do and what we can offer, why not give us a call and book a demonstration?

A highly affordable solution

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OnePoint Systems

Rickleton 2B Tel (UK): 0330 055 3679Bowes Offices Tel (US): (214) 785-1268Lambton Park Email: onepoint-sales@onepointsystems.comChester le StreetCounty DurhamUnited KingdomDH3 4AN

CONSULTING SALES SOFTWARE DEVELOPMENT SUPPORT TRAINING