www.scoutingvermont.org commissioners tools commissioners’ summit august 22, 2009

www.scoutingvermont.orgwww.scoutingvermont.org

Commissioners ToolsCommissioners Tools

Commissioners’ SummitCommissioners’ Summit

August 22, 2009August 22, 2009

Commissioners ToolsCommissioners ToolsGreen Mountain Council Website

Council PagesDistrict PagesUnit Pages

CommissionersUnit LeadersPhone #’s Email AddressesPhotos!

RostersUnit AssignmentsEmail ToolsComments TrackingFile storage/sharingDistributed Entry

Dashboard – visibility to activities in your assigned areas.

Events Calendars – can pull events automatically from the council calendar or events can be entered separately

HOMEHOME

Navigation Basics:

MyCouncil • Join

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The Green Bar• Home• Scouting

Council Districts Units

• Camps• Events• Resources• Training

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Navigation Basics:

Email Address• will be used by emailer

Password• case sensitive• don’t hit enter

Become a member• a must for Commissioners

If you do not create a MyCouncil Account, you will receive roster group emails, but you will not be able to use any of the tools or enter Commissioner Posts.

CouncilCouncil

Navigation Basics:

Links to pages• underlined

Left menu Always visible Click on the text Click on the pictures

Green Bar Always Visible Click on the text

Print Clears background for

easier/faster printing Use browser “back” to

return after printing

CommissionersCommissioners

More Navigation Basics:

Links to pages• underlined• special arrow mark if link leads to a page outside of our site or is a pdf file.

Site Search• Uses Google engine• Limited to our site

Navigation Path

Additional features available for Members (signed in):

• QuickLinks• Bookmarks• Edit Priviledges [Edit]

CommissionersCommissioners

Council Commissioners Staff

Home>Council>CommissionersHome>Council>Commissioners

If you forgot to sign in, this is all you will see.

The Staff Roster is available to everyone to view.

CommissionersCommissioners

Home>Council>CommissionersHome>Council>Commissioners

Right hand menu options

Home (you are here)

• DashBoard

• Staff Roster

Unit Assignments

• Tools & Utilities

Site Settings

Council Commissioners (Member signed in) Home

Commissioner Commissioner ResourcesResources

Commissioners’ ResourcesCommissioners’ Resources

Following a link in the text

• May revert path to HOME

• May need Adobe Reader

• May open another window

• May display special blue arrows for pages outside of www.scoutingvermont.org

Council Commissioners Staff

Commissioner Training On-LineCommissioner Training On-Line

Dash BoardDash BoardNavigation Basics

While viewing the dashboard you can:

Change

• select District

• select Dates

Information Displayed includes:

Unit Commissioner Visits

Unit Links

• number of visits

• Flags• Red over-rides Yellow• Stay until removed

Unit CommissionerUnit Commissioner

Unit Link Followed:

Unit Commissioner

• Photo from MyCouncil

• Phone Number

• Member’s page or Email (personal setting)

Unit Commissioner Visits

• Date

• Flag•Stays until removed

• Type of entry• Commissioner Visit• Comment

Commissioner PostCommissioner Post

View Post

Commissioner Post

• Flag (if set)

• Who created the Post

• Type and Date

Comments

• Who and Date

• Comment details

• Can be many comments

Comment Protocol

(discussion time)

Post CommentsPost Comments

View Post – example 2

Comment Protocol

(discussion time)

Entering PostsEntering Posts

To enter a Commissioner Post:

You must log in.Go to the Unit.

• using quick link• find using Units search• use District>Units>

Go to Commissioner display.

[Add Post]

If you don’t see [Add Post] you either forgot to log in, or you are not authorized to post on this unit.

(See Commissioner Roster)

Editing PostsEditing Posts

Post Type: Comment -or-Post Type: Commissioner Visit

Visit Type :• Individual Meeting• Unit Meeting• Unit Activity• Committee Meeting• Other

Date: Calendar or Type it in

Flag: Red, Yellow or None

Click on tab to add Comments• Some formatting is possible.• Spellchecker available. • HTML view is possible (but not recommended)

Help currently doesn’t work

Add a CommentAdd a Comment

District Commissioners and Asst. District Commissioners can add a Comment to a Unit Commissioner post by clicking on the Add a Comment link.

You can add another comment to your own post, or you can edit your original post.

You can also delete a post you have entered.

Unit Leaders will NOT see these posts.

The RostersThe Rosters

Ethan Allen RosterEthan Allen Roster

Calvin Coolidge RosterCalvin Coolidge Roster

District 3 RosterDistrict 3 Roster

Long Trail RosterLong Trail Roster

Unit AssignmentsUnit Assignments

Unit Assignments

The Commissioner’s view of Unit Assignments allows the Council Commissioner to see who is assigned to which units within a selected District.

This view can also Sort the list by Commissioner Name, City or Unit Type/#.

Unit Assignments will not be visible unless you are listed on the Staff Roster.

Unit Pages Unit Pages Commissioners Commissioners

LinksLinksClicking on a Unit takes you to that Unit Home Page.

Clicking on a Commissioner takes you to the Commissioner Staff record, and a list of units assigned to that Commissioner.

Assigning UnitsAssigning UnitsThe District view of the Unit Assignments includes the Flags.

This view can also Sort the list by Commissioner Name, City or Unit Type/#.

To change a Unit Commissioner assignment, click on the pencil in the far right column. Click on bullet, and save.

Tools & UtilitiesTools & Utilities

Tools and Utilities

The Commissioner’s Tools includes a group emailer.

It will send an email to any person in the Roster with an email address – whether they have a MyCouncil account or not. (They must have email through an email service provider to receive emails.)

EmailerEmailer Send a Group Email

You must have a MyCouncil account in order to access this tool and send these emails.

Type in your Subject and message text, and send.

Security SettingsSecurity Settings Site Settings

There are security settings set by the Council Commissioner for:

•Rosters•Events•Files•Editors

Unit ToolsUnit ToolsGreen Mountain Council Unit Home Pages

Council PagesDistrict PagesUnit Pages

CommissionersUnit LeadersPhone #’s Email AddressesPhotos!

RostersUnit AssignmentsEmail ToolsComments TrackingFile storage/sharingDistributed Entry

Dashboard – visibility to activities in your assigned areas.

Event Calendars – can add events from the council calendar and events can be entered separately

Unit PagesUnit Pages

Unit Home Pages

Helps for Unit Home Pages are available from the Units link in the green bar.

The most important set-up step is to get your Unit Leader to create a MyCouncil account and accept responsibility for your unit page content.

CubmasterScoutmaster

Advisor

Or call Janet at the Council Service Center to appoint a surrogate.