workshop lineup

Workshop Lineup

• 0930 - 0950 the regatta organizing team - Yours truly• 0950 - 1010 budgeting - Christine• 1010 - 1030 recruiting sponsors & awards - Sylvie• 1030 - 1100 coffee & conversation • 1100 - 1120 off water support team - Tom• 1120 - 1140 working with your RO & RC - David• 1140 - 1200 Marketing Panel - All Presenters• 1200 Stay for lunch and trade ideas & questions.

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The Team

• Regatta Chair– Race officer– Protest Judge– Publicity - Notice of race, Local press, Club liaison, SI's,

registration kits, notice board– Awards - awards for winners, sponsorship and any other prizes or

freebees– Regalia– Meet and greet - people to meet out of town boats, assign trailer

and car parking; Liaise with harbormaster for moorings– Accommodations - billeting, camping, hotels– Food services - Breakfasts, dinners, on the water lunches– Entertainment - regatta party, presentations, guest entertainment– Budget - control

Ontario Summer Gameskey responsibility areas

• A) Launch/Logistics • B) Public relations / Spectator

Relations• C) Officials / Safety • D) Check-in / Results

» Registration by GOC & OS

• E) Records / Admin / Financials • F) Venue Manager• G) GOC & OS liaison

Key similarities

• MORE than one person job• If just a regatta chair…..

Key similarities

• MORE than one person job• If it’s just a regatta chair…..

•BURNOUT

Key similarities

• MORE than one person job

• Defined responsibilities– Be sure ALL bases are covered

Regatta Chair Role

• 1) Recruit other key players

Regatta Chair Role

• 1) Recruit other key players

• 2) Organize meetings• Well in advance & regularly• Ensure agenda / minutes kept

Regatta Chair Role

• 1) Recruit other key players• 2) Organize meetings

• Well in advance & regularly• Ensure agenda / minutes kept• Build consensus

• 3) Make room for key people to do their jobs• Only make decisions over reaching in nature or

necessary trouble shooting

Recruiting Key Players

• ASK….• Face to Face• Follow up on suggestions• Move out of your circle of sailors!

Recruiting Key Players

• ASK….• Directly• Follow up on suggestions• Move out of your circle of sailors!

• TWIST ARMS• Sometimes reluctance is just modesty or “first

time fears”

Recruiting Key Players

• ASK….• Directly• Follow up on suggestions• Move out of your circle of sailors

• TWIST ARMS• Sometimes reluctance is just modesty

• Ensure there is a “reward”• FUN• Fuel….. &&&&&

Sources of Ideas & Inspiration• Websites

• OS - http://ontariosailing.ca/Racing/Regatta_Organization/Regatta_Organization.php

• CYA - http://www.sailing.ca/racing/regatta_organization/

• Other Events http://nsc.ca/osg/welcome.htm

» http://www.sharkworlds2009.com/

Sources of Ideas & Inspiration• Websites

• History of your own event– Electronic or Paper Trail

Sources of Ideas & Inspiration• Websites

• History of your own event– Electronic or Paper Trail

Look around you!