work shop on e-muster roll & e-fms department of rural development uttar pradesh

WORK SHOP ON

e-MUSTER ROLL &

e-FMS

DEPARTMENT OF RURAL DEVELOPMENT UTTAR PRADESH

What is e-Muster Roll ?

• An electronically generated muster roll.

• Pre-printed with names of the job seekers who have demanded wage employment.

• Each e-Muster Roll is assigned computer generated Unique Serial Number.

• Specific project is assigned to the job seeker with period of employment pre-printed in the e-Muster Roll.

Why e-Muster Roll ?• It ensures prior scrutiny of names of job

seekers in the muster roll.

• Prevents overwriting, duplication and manipulation of names of job seekers.

• Fake names can be identified and eliminated.

• Prevents multiple assignment of projects to same job seeker.

• Monitors families who are on the verge of completing 100 days.

Why e-Muster Roll ?

• Measurement Book is linked to the e-Muster Roll for calculating wages and recording of M.B. in electronic form.

• Checks manipulation of wages and delays in payment of wages.

Why e-Muster Roll ?• Wage list is generated from the module

and can be transmitted to Bank/ Post Office branches electronically.

• Pay Slip can also be generated for each wage seeker which can be distributed to them for ensuring transparency.

LOGIN FROM DISTRICT/BLOCK ADMINISTRATOR

REGISTRATION AT GP LOGIN (FORM )

PRE-REQUISITE FOR E-MUSTER ROLL

• Demand for work entry (C-1).

• Work Allocation entry (C-2).

• e-Muster Roll can only be generated with names of the jobseekers allocated with work for future muster roll periods.

• Back date e-Muster can’t be generated.

PRE-REQUISITE FOR E-MUSTER ROLL

• E-Muster roll can be generated one month in advance. (Muster roll from date should not be more than 31 days from the current Date.)

• Worker should be allocated to the work for the e-Muster roll period.

• e-Muster period should not be greater then 16 days.

Steps for implementation e-Muster Roll

Start

Demand for work (C-1)

Work Allocation (C-2)

Generate e-Muster Roll (B-3)

Print e-Muster Roll (B-3)

Print Muster Roll Issue Register (B-4)

End

Circulate the e-Muster Roll to work site to collect attendance

Collect filled ine-Muster Roll from field

E-muster roll online entry I) Attendance only ii) M.B. Entry iii) MR Payment only

Generation of wage list & pay slip

A

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Print Muster Rollfor reconciliation purpose

WORK DEMAND FORM

CLICK ON DEMAND OPTION

DEMAND FOR WORK ENTRY AT GP LOGIN

WORK ALLOCATION ENTRY AT GP LOGIN

WORK ALLOCATION ENTRY AT GP LOGIN

E-MUSTER ROLL GENERATION

GENERATE E-MUSTER ROLL

E-MUSTER ROLL

FILLED E-MUSTER ROLL

• Generated E-Mustroll whose To date is less than the current date can be filled.

FILLED E-MUSTER ROLL

MEASUREMENT BOOK ENTRY

GENERATE WAGELIST FOR PAYMENT

WAGE LIST GENERATION

Muster Rolls are entered with

Correct Jobseekers’ Bank/ Post office account number.

Entry of Bank/ Post Office Branch name of GP/ Block/ Line Deptt. where cheque can be issued.

Entry will be made 1st, then payment will follow with wage list, pay slip & withdrawal slip.

e-FMS(Electronic Fund Management System)

What is e-FMS?

Why e-FMS?• Real Time Transfer of Funds to beneficiaries;

• To reduce delay in payments;

• To avoid un-necessary parking of funds at various levels;

• To eliminate middlemen activities;

• Digital Signature Certificate (DSC) based authorization and authentication;

• To do away with paper work thus “Green Environment”;

• To implement e-Governance initiatives;

• The benefits of reduced administrative costs;

• Optimum utilisation of funds released for the developmental programmes;

• Increased efficiency;

• Simplified book-keeping;

• Ease of Audit and obtain Utilization Certificate;

• Greater security;

• Achieve Transparency.

Steps of e-FMS• Identification of Districts/ Blocks for e-FMS;

• Identification of key bank at State/ District level;

• Training and Capacity Building of officials;

• Updation/ verification of Bank Accounts of Stakeholders;

• Generation of Wage list;

• Identification of payment level with two signatories at that level;

• Software for digitally signing the wage list;

• Opening a separate exclusive bank a/c with Central Account.

Identification of location

Uttar Pradesh

18-Division

One District from each division

Centralised Bank account

Debitor

1 Updation of Worker Account:1. For e-FMS worker Bank account should be updated with the following details• Bank Name• Bank Code• Branch Name• Branch Code• IFSC Code• Worker name as per Bank2. To update the account detail follow the below steps:• Download the Panchayat wise account information• The account detail can be downloaded from site nrega.nic.in from

location• nrega.nic.in -> click on you state (like Uttar Pradesh) -> click on district

(like AZAMGARH) -> click on Block (like AHIRAULA )-> Download Panchayat Wise MGNREGA Bank Account Detail for verification (Under Heading Data Status -> Panchayat Wise MGNREGA Workers Bank Accounts Details)

• The following screen will shown and at end of this report there is link • Download In Excel. Download the information and send it to update.

For Updation of worker’s detail

Account Number details of MGNREGA workers of one GP downloaded for validation and freezing

UPDATION OF WORKER ACCOUNT

1. Update worker account through the link “Update Applicant's Bank details as per downloaded format” available at Programme officer and Gram Panchayat data entry page. The records shown in this form will exactly follow the sequence of the downloaded report

FREEZE WORKER ACCOUNT

1. Programme officer, DPC or State DBA Login has been provide with the option “freeze workers account” in their data entry page to freeze the accounts. This exercise with add a hash to the record and then no one can change anything in that record.

• Click on freeze Worker Account.• a) Select District, Block and Panchayat• b) Select Bank • Click on Proceed button. If all the information of

worker account is updated, the following screen will appear

e-Muster Roll

Wage List

Pay Slip

WAGE LIST GENERATION

Select the payment through EFMS andClick Generate Wage list Command Button

The Wage list is created successfully and the Wage list contains a unique number like

2412021WL00001 ; Send wage list for payment.

Installation of Digital Signature • Visit the site http://nicca.nic.in

• Click the Option “ Download Smart Card /USB e-Token Driver”

• Download Star Key/ G&D Safesign Identity-Client (Zip Format)

• Extract the Zip file and then in the Star Key folder contains 2 files.

SafeSign-Identity_Client-3.0.00-32-ADMIN-Full.exe(For 32 bit Machine)

SafeSign-Identity_Client-3.0.00-32-ADMIN-Full.exe(For 64 bit Machine)

• Now attach the DSC token in USB port of the computer.

Installation of Digital Signature

Then go to

• Internet ExplorerTools Internet Option Content Certificate

• It will show your DSC Certificate.

• If Token is shown, now your machine is capable of using DSC Tokens.

• If DSC certificate is NOT shown, then the driver is not installed properly

Enrollment of Digital Signature

• It is one time process.

• To enroll Digital Signature, connect the DSC to USB of the computer.

• System will check Java JRE on your machine. If it is not there, Click Dist/ Block Administrator of NREGASoft.

• Select the link “Generate FTO by Accountant”

• Then it will show link “Download Java JRE and Install”.

i. To enroll new DSC on Your Machine Connect the digital signature USB token to the USB port of your machine.

ii. System will show all available DSC no your Machine Including the One in USB token if USB token is connected to your Machine.

iii. Select the DSC to be used for NREGA e-FMS.iv. System will check for expiry date of DSC. If expired

you have to get it renewed from issuing authority(NIC)

v. If DSC if valid it will prompt for PIN Number. Enter PIN number. If PIN number is correct you are enrolled in NREGASoft.

Contn…..

c. System will check for availability of Account to be debited for this signatory. if account information is not there state DBA has to enter the Details of Account to debited for this signatory through e-FMS. e-FMS will not work unless this information is entered by state DBA.

d. View and select the wage list records to be included in FTO and generate the FTO (Fund Transfer Order).

e. Add digital signature to the generated FTO.

f. Signed FTO by First Signatory will be available to second Signatory.

Contn…..

Generate FTO

• View the wage list records in

“ Generation of FTO by First Signatory “

• Then verify the correctness of records and then select by Clicking check boxes.

• Click the Proceed Command Button, a FTO (Fund Transfer Order) will be generated.  

If the “Generate FTO by First Signatory” login is valid and no digital signature is enrolled the following screen will be displayed.

Check the Option “Always Trust Content from this Publisher” and Click the button “ Run”

If Certificate is Valid , it will prompt for PIN, enter PIN and click OK

After Clicking the Authorize Button FTO is generated

2412021_090412FTO_1

After some time, the FTO will be forwarded to next level.

Approve and Send FTO to Bank by PO/BDO

• Login to “Approve and Send FTO to Bank by Second Signatory” under “District/ Block Administration” option available in NREGASoft.

• Now the FTO signed by First Signatory and not signed by Second Signatory will be available in module.

• Then the Second Signatory will approve the FTO by adding the Digital Signature to the FTO or reject the FTO with suitable reason.

• The FTO will be digitally signed and sent to the SFTP server as soon as Second Signatory presses the approve Button.

After some time, the FTO will be forwarded to next level.

Authorize Wage list at GP Level

Processing at bank 1. The Bank has Provided IP address of one machine to

NREGAsoft and only that machine of the bank can access the FTOs in their specified folder.

2. Bank will take these FTOs and Convert them to their CBS format.

3. All transaction Where the debtor and creditor bank is same will be get processed through internal CBS system

4. All transaction Where the debtor and creditor bank are different will be transacted through NEFT .

5. Bank Will Send the Response(fate) of Each transaction within 24 hours back to NREGAsoft.

6. Stanadard XML format is used to share information between NREGA soft and bank.

Thanks