what's in a list?

What’s in a List

More Fun Rich Features with SharePoint 2010 Lists

THANK YOU

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About Nedra

• Working with SharePoint since 2006 • MCTS • Worked with the Department of Defense,

the aerospace and biotech industry, entertainment and non-profit organization

• User Advocate • Presently is the Senior Technical Consultant

at Perficient 3

More About Nedra

• Co-Chair of SharePoint Saturday Los Angeles • Co-Founder of the San Fernando Valley SPUG • Western Regional Representative of Women

in SharePoint

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Why I decided to do this session

• We are familiar with the functionality of lists in SharePoint 2007.

• The functionality is easy enough to find in SharePoint 2010, once you learn to navigate the ribbon.

• There are more features that are not used because no one know about the feature or how to use the features.

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Agenda

• Introduction • The Ribbon • More Options • Calendar list more like Outlook • Alerts • Lookup Columns

• LARGE LISTS • SharePoint Workspace

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• This session will take a deep dive in the SharePoint 2010 Ribbon and compare SharePoint list features between versions 2007 and 2010.

• The presentation will highlight improvements in the functionality of lists and how SharePoint 2007 list function have been enriched.

• In this presentation new features of SharePoint 2010 lists will be explored such as calendar, lookup columns, and the huge change in working with large lists.

• Demo/Illustration of Ribbon • The anatomy of the Ribbon

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The Ribbon - Browse

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The Ribbon – List Tools

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The Ribbon – List Tools

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The Ribbon – List Tools

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• DEMO

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More Options

• Create a new list has more choices • Site Actions, has more Options

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List Features

Enforce Unique Value of a Column

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Enforce Unique Value of a Column

The comparison is case-insensitive, so the values "hello world" and "Hello World" are evaluated as equivalent

Enforce Unique Value of a Column

Supported Column Types • Following is a list of column types that can be indexed

and for which unique column constraints are supported: • Single line of text • Choice field (but not multichoice) • Number • Currency • Date/ Time • Lookup (but not multivalue) • Person or Group (but not multivalue) • Title (but not in a document library)

Enforce Unique Value of a Column

Unsupported Column Types • Following is a list of column types that cannot

be indexed and for which unique column constraints are not supported:

• Multiple lines of text • Hyperlink/Picture • Custom Field Types • Calculated Field • Boolean (yes/no)

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Enforce Unique Value of a Column

• Other restriction on this feature can be found here:

http://msdn.microsoft.com/en-us/library/ee536168.aspx

Alerts

• Now in the Alert Me - there is a choice of Delivery method

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• Demo

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• InLine Editing – Choose whether an edit button on each row

should be provided. This button allows users to edit the current row in the current view, without navigating to the form. Inline editing is only available on views that have their Style set to Default.

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Lookup Columns

• Relationship, enforces relations behavior • Restrict Delete prevents the deleting of an

item that has other items connected to it => • This protects the associated lists

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Lookup Columns -Enforce Relationship Behavior

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Calendar list changes

• Can add in calendar interface • Outlook like – works more like Outlook • Mouse over events to see full event – call

out

Calendar - event toolbar

Calendar toolbar

What is a Large list

• [Define a large list] • A list with more than 5,000 items.

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LARGE LISTS

• A word about indexing – SharePoint will index less than 5,000 items, if

you have more

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• DEMO

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Daily Time Window for Large Queries

• A specific range of time established by your administrator where you can see filters and views without limitations that you see, i.e. the limitation you see with newest results warning.

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• The window will normally take place after normal business hours so queries don’t bog down the sites

• Also, a time to create indexes = >take other actions with large lists

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Large Lists – more information

http://technet.microsoft.com/en-us/library/cc262813.aspx

Here are the steps: • Central Admin • Choose Web Application • General Settings • Resource Throttling

SharePoint Workspace

• Allows you to take a list outside of a team site

• Work with data offline, then sync information when you reconnect to your network

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Resource for SharePoint Workspace

• http://office.microsoft.com/en-us/sharepoint-workspace-help/

Take Aways

• Review the new features • Use one or two at a time – practice • Find a real world solution