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1
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
WESTERN RAILWAY
SCHEDULE OF POWERS
DELEGATED BY THE GENERAL MANAGER
TO HEADS OF DEPARTMENTS AND OTHER OFFICIALS
PART 'E'
WORKS MATTERS
2
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued
by DGM(G)-CCG from time to time. SOP placed on Net is only for guidance and easy access.
PREFACE
1. The delegation of powers made in this SOP is in exercise of the powers conferred on General Manager as detailed in Annexure II of
Chapter V of the Indian Railway Financial Code Vol. I and other Indian Railway Codes and Orders issued by Railway Board from time to time
in consultation with FA&CAO.
2. Subject to the observance of the delegation contained in this Schedule and canons of financial propriety and also subject to the
provisions of the existing codes, rules and regulations, officers and officials at various levels have power to sanction expenditure or to issue
orders in exercise of their authority as specified in the schedule, and also to re-delegate their powers or any portion of them, to authorities
subordinate to them in respect of those items in which special re-delegation has been specifically authorized, but only to the extent therein
authorized. When such powers of re-delegation are exercised, the orders should be recorded in writing advising all concerned including the HQ
Office. Simultaneously with the issue of orders, the extent to which authority has been re-delegated should be entered in the last column of the
Schedule.
3. There are nine different SOPs in this Railway.
(i) SOP Part A - Establishment Matters
(ii) SOP Part B - Miscellaneous Matters
(iii) SOP Part C - Commercial Matters
(iv) SOP Part D - Medical Matters
(v) SOP Part E - Works Matters
(vi) SOP Part F - Materials Management Matters
(vii) SOP Part G - Disaster Management Matters
(viii) SOP Part H - Publicity Matters
(ix) SOP Part I - EDP Matters
4. This revised edition of SOP Part E - Works Matters is in supersession of all previous orders. While every possible care has been
taken to include all the items in this edition, it is possible that some items have not been specifically mentioned. In such cases the extant orders
will apply.
5. No officer is empowered, except in an emergency, to suspend the exercise of or to withdraw the powers of official subordinate to
him in respect of powers delegated in this Schedule. If any curtailment of the powers delegated to any official is considered necessary, a
reference should be made to the HQ Office.
6. It is emphasized that the powers delegated to officials of various grades can be exercised only by those officials or by other officials
to whom they may have been re-delegated. The powers cannot be exercised by any other official for or on their behalf.
7. To enable the FA & CAO to exercise a check over financial sanctions, he should be furnished by each sanctioning authority with a
copy of each sanction in duplicate immediately after issue. In the case of divisionalised departments such copies should be addressed to the
divisional Accounts Officer concerned.
8. Amendments to this Schedule of Powers will be issued in the form of correction slips which will be numbered serially, part wise
and dated. The number, date and other particulars of each correction slip as it is received, should be entered up in the register of correction slips
at the end of this booklet and either the minor corrections referred to therein should be carried out immediately or the correction slip pasted at the
appropriate place as directed therein. The official responsible for maintaining the Schedule of Powers up to date will initial against each entry in
the register of correction slips. If a correction slip is received out of sequence, the missing intermediate serial number or numbers should be
called for from the immediate superior of the official concerned. All the SOPs are also available in RAILNET which are being updated
regularly.
9. All Powers that have financial implications should be exercised with prior finance concurrence, unless otherwise stipulated vide
Board’s letter No.F(X) II/77/PW/5/Pt5-A dated 30.6.92.
10. Attention is also drawn to the Procedure Order for according financial concurrence vide FA&CAO’s Procedure Office Order
No.27/58 dated 26.3.1958.
11. When delegations “up to” certain monetary limits are referred to, it means that the powers delegated are up to the monetary limit
inclusive.
12. Any suggestions for a modification of the Schedule of Powers to enable the work to be done more expeditiously or more efficiently
should be addressed to the DGM(G) through the normal official channels.
Mumbai HEMANT KUMAR
20th FEB 2014 General Manager
3
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by DGM(G)-CCG from time to time. SOP placed on Net is only for guidance and easy access.
I N D E X
PART-E
Item No.
Auction of Cinders.
45
Payment of compensation as determined by an appropriate Authority
appointed/engaged in this behalf for damages.
25
Contracts:
Award of contracts/Acceptance of quotations for works and services
other than consultancy works without inviting tenders with finance
concurrence at the stage of acceptance of the offer.
14
Formation of approved list of contractors.
15
Executing/Signing Contract Agreements and all other connected
documents.
21
Issuance of work orders for execution of a contracted work against a
zonal contract (work order values).
22
Matters concerning contract management. 23
Entering into contracts/formal understanding in the prescribed forms
for performance/provision of agreed services etc.
26
Demurrage:
For going off 37
Electric Energy supply of:
to outsiders
42
Introduction of pooled rate for electric energy for use of staff.
43
Estimate:
Sanction of revised cost including the excess over original estimate: 9
Acceptance of Completion Report/Estimate.
11
Hire:
- of Electrical equipment from outsiders and Electricity Board.
40
- of Railway Electrical equipment for Govt. bodies.
41
Land:
Relinquishment of Railway Land by transfer or exchange
or sale to Departments of central or state or Local Bodies.
8
Appointment of appropriate Authority for acceptance and payment of
Land Acquisition Award.
24
Licensing of Railway’s Fixed Assets (Land & Buildings)
27
Licensing/Hiring of Fixed Assets (Land & Buildings etc) for
Railway’s use work.
28
4
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by DGM(G)-CCG from time to time. SOP placed on Net is only for guidance and easy access.
Lighting:
Temporary – for staff for marriages social functions in Railway
institutes etc.
39
Machinery & Plant:
Hiring of
29
Hiring items of Stores of Railway use/work subject to a certificate
being recorded that the items required to be hired are not available.
30
- Retention of replaced machinery and plant. 32B
Modification of Schemes:
Material modification in approved work subject to the excess or the
revised aggregate cost.
10
Purchase:
- bricks, sand, lime, firewood, clay, cow-dung cakes and bones, horse-
dung, stone, silica etc. locally at current market rates.
38
Repairs:
- to machines and rectification of stores supplied to the Railway by
public bodies.
36
Rates:
Approval of standard schedule of Rates (SOR) and/or standard Non-
schedule Rates (NSR)
12
Approval of standard Non-schedule Items (NSI) without finance
concurrence
13
Rolling Stock:
- Condemnation and scrapping of overaged/underaged.
32A(i)
- Condemnation and scrapping of wagons/coaches overage/underaged,
provided replacements are planned and no reduction is authorized
stock is involved.
32A(ii)
Sale:
- of usufructuary rights coverings grasscuttings, grazing, fruit
gathering, pisciculture, agriculture etc. through sealed tenders or
auction where rights have not been otherwise assigned.
31
- of steam coal and cinders.
44
Tender:
Approval to invitation of tender for works & services other than
consultancy work.
16
Invitation (without Finance concurrence) and processing upto the
stage of submission to the Tender Committee for works and services.
17
Acceptance of tenders without prior finance concurrence. 18
5
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by DGM(G)-CCG from time to time. SOP placed on Net is only for guidance and easy access.
Tenders for consultancy works.
19
Issuance of acceptance letter as per the orders of the Tender
Accepting Authority.
20
Works done:
Work undertaken in Mechanical & Electrical workshop for other
departments.
33
Work undertaken in workshop for other railways. 34
Works undertaken in workshops for Govt. departments and outside
public bodies.
35
Works:
Administrative approval to new work 1
Reappropriation of Budget Grant within same Allocation
2
Technical sanction of Detailed Estimate within the Budget Grant for
works.
4
Works commenced under urgency certificate under all demands
5
Deposit works including surveys for Deposit works
6
Composite works partly chargeable to Railway and partly chargeable
to Deposit works.
7
6
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placed on Net is only for guidance and easy access.
NOTE: (i) All powers specified herein below shall be exercised subject to the prior concurrence of the associated Finance, unless specified otherwise.
(ii) Where, for an Item of delegated power a specific Authority is cited, any modification in the delegated power made therein shall be automatically applicable and the
concerned delegated powers enhanced or reduced as the case may be, without any further sanction consistent with the modifications made in the Authority except
for Items which are the redelegated powers of the General Manager in respect of which the Authorities cited in the SOP are the Railway Board’s letter
No.F(X)II/86/PR/6 dated 5th
May, 1987, No.F(X)II/91/PW/8 dated 08.11.1991 and F(X)II-2003/PW/10 dated 09.01.2004.
(iii) All powers specified herein below shall be exercised subject to the procedures/conditions/manner specified in the Codal provisions and other instructions issued
from time to time.
(iv) The expression “upto” wherever used in conjunction with a financial limit would denote that the related power is exercisable upto and inclusive of the specified
financial limit.
(v) The Authorities delegated the powers specified herein below shall exercise them only in respect of the matters arising within their Administrative jurisdictions.
(vi) A superior Authority shall always be competent to exercise any of the powers delegated to a lower Authority in the administrative hierarchy.
7
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placed on Net is only for guidance and easy access.
SOP PART ‘E’ WORKS MATTERS
Sr.
No
Description/Authority DDeelleeggaattiioonn
AGM Principal/
Co-ordinating
HODs
SA Grade Officer
other than
DRM/ADRM
DRM/ADRMs JA
Grade
Officers
Sr. Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
1. Administrative approval to new works under Demand
No.16, not included in the Budget or separately
approved by the competent Authority under all Plan
Heads excluding New lines (construction), Gauge
conversion, Rolling stock, Electrification projects and
Metropolitan Transport Projects, within the sanctioned
budget provision for Lump Sum works.
(Authority: Item No.39 of Railway Board’s letter
No.F(X)II-2003/PW/10 dated 9.1.2004.)
Rly.Bd’s
letter
No.F(X)II-
2007/PW/
4 dated
21.9.2007.
a) Plan Head: Machinery and Plant. Upto Rs.10 lakhs.
Upto Rs.10 lakhs.
Upto Rs.3 lakhs.
Upto
Rs.2 lakhs.
Nil Nil
b) Plan Head: Amenities for Staff (excluding Officers’
Bungalows).
(i) Existing Schools and Subsidised Hostels for the
children of Railway Employees, Institutes, Clubs,
Canteens (other than Statutory Canteens), Holiday
Homes and Ecclesiastical works, Hospitals and
Dispensaries.
(ii) Other works.
Upto Rs.5 lakhs.
Upto Rs.15 lakhs.
Upto Rs.5 lakhs.
Upto Rs.15 lakhs.
Upto Rs.5 lakhs.
Upto Rs.15 lakhs.
Upto
Rs.5 lakhs.
Upto
Rs.15 lakhs.
Nil
Nil
Nil
Nil
c) Plan Head: Passenger/other Railway Users’ Amenities.
(Authority: Rly.Bd’s letter No.F(X)II-2003/PW/10
dated 9.1.2004 and No. F(X)2006/PW/2 dt.27.2.06,
30.3.06 & 16.5.06)
Upto Rs. 30 Lakhs
in each case
Upto Rs. 30 Lakhs
in each case
Upto Rs.10 lakhs.
Upto Rs.30 lakhs
in each case
Nil Nil
d) Safety related works under Bridge works, S&T works
and under Track renewal works, RSW-LC, Traffic
facility works.
Upto Rs. 30 lakhs Upto Rs. 20 lakhs Upto Rs. 15 lakhs Upto
Rs. 15 lakhs.
Nil Nil
e) Other Plan Heads (excluding Officers’ Bungalows).
Upto Rs.15 lakhs.
Upto Rs.15 lakhs.
Upto Rs. 15 lakhs.
Upto
Rs.15 lakhs.
(excluding Plan
Head staff
quarters.)
Nil Nil
8
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Coord
inating HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
2 Reappropriation of Budget
Grant within same allocation
and (Authority Railway
Board's letter No.89(B) 842/1
dtd. 10th July, 1990.
Powers shall be exercised
subject to following :
1. Re-appropriation
should not cause excess in
the sanctioned cost of the
transferee work.
2. Re-appropriation
should be within same
source of fund and same
plan head.
3. These powers will be
utilized only
for making payments to
Contractors / Suppliers.
4. The powers delegated
to DRMs should be
personally exercised.
5. HQ finance
concurrence shall be
required for Col.3,4,5 and
associate finance
concurrence for Col.6.
6. For re-appropriations
in works costing above 50
lakhs. DRMs should
inform FA&CAO and
PHOD concerned.
a Within same plan Head
(excluding New lines,
Restoration of dismantled
lines, Gauge conversion and
Electrification Projects.
i. Works costing upto Rs.5 lakhs
(without finance concurrence)
full powers
full powers
Upto 10% of
the Budget
Grant of the
transferor
work
full powers
full powers
Upto 10% of the
Budget Grant of
the transferor
work
full powers
full powers
(Works upto
Rs.50 lakhs)
10% of the
Budget Grant for
track Renewal
Works,
(works above
Rs.50lakhs)
(CTE)
full powers
Upto Rs.20 lakhs
or 50% of the
Budget grant of
transferor work
whichever is
more.
10% of the
Budget Grant of
the transferor
work
Nil
Nil
Nil
Nil
Nil
Nil
ii. Works costing upto Rs.1crore
(with finance concurrence)
iii. Works costing above
Rs.1crore (with finance
concurrence)
9
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
b)
i)
ii)
Between different Plan Heads
excluding New lines
(Construction), Restoration of
dismantled lines, Gauge
conversion, Electrification
projects, Track renewals, Staff
Quarters, Amenities for staff
and Passenger & Other
Railway Users’ Amenities.
(With approval of HQ
Budget).
Works costing upto
Rs.1 crore.
Works costing above
Rs.1 crore.
Full Powers
Upto 10% of
the Budget
Grant of the
transferor
work.
Full Powers
Upto 10% of the
Budget Grant of
the transferor
work.
Full Powers
Nil
Nil
Nil
Nil
Nil
Nil
Nil
10
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade officer other
than DRM/ADRM
DRM/
ADRM
JA Grade
officers
Sr. Scale
officers
Remarks
3.
a)
i)
ii)
b)
c)
d)
Technical sanction of
Detailed Estimate for
(administratively) approved
works:
Under Demand No.16, upto the
(administratively) approved
cost.
Plan Head: Track renewals.
Plan Head: Other than Track
renewals.
Surveys:
Sanction to part estimate
costing upto 2% of total value
of work as originally
sanctioned in the budget for
preliminary activity. Para 40(5)
(i) is applicable for item that
can be covered in part estimate.
Works related to DFC
chargeable to DFC. (as a
deposit work)
Upto
Rs.50 crores
Upto
Rs.50 crores
Upto
Rs.2 crores
Full Power
Upto
Rs.50 crores
Upto
Rs.50 crores
Upto
Rs.50 crores
Upto
Rs.1 crore
Full Power
Upto
Rs.50 crores
Upto
Rs.30 crores
Upto
Rs.30 crores
Upto
Rs.30 lakhs
Nil
a.Upto Rs.30 crores
for SAG in
Openline.
b.Upto Rs.40 crores
for SAG in
Construction.
Upto
Rs.20 crores
Upto
Rs.20 crores
Nil
Nil
DRM Upto
Rs.40 crores
ADRM Upto
Rs.30 crores
[
Upto
Rs.10 crores
Upto
Rs.5 crores
Nil
Nil
Upto
Rs.5 crores
Upto
Rs.5 crores
Upto
Rs.2 crores
Nil
Nil
Upto
Rs.2 crores
Para 40(5) (i) is applicable for item
that can be covered in part estimate
vide Board’s letter No.2007/CE-
I(CT)/18 pt. dated 07.3.2008.
Para 9G of this SOP stands deleted.
As per Railway Board’s Letter
No.2010/Infra/6/12 dated 17/09/2010,
letter No 2007/Infra/6/8-Pt-II dated
03/02/2012 & letter
No.2012/F(X)II/10/16 dated
12/11/2012 and other guidelines for
deposit work.
11
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placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
4.
a)
b)
c)
Technical sanction of
Detailed Estimate within the
Budget Grant for works
under Demands other than
Demand No.16:
Trial and Experimental works:
Trial Bores.
Trial and Experimental works:
Other than Trial Bores.
Other than Trial and
Experimental works.
Full powers
Full powers
Full powers
Full powers
.
Full powers
Full powers
Upto
Rs.10 lakhs.
Upto Rs.50 lakhs
per annum.
Upto Rs.12crores
Upto
Rs.5 lakhs
Upto Rs.25 lakhs
per annum.
Upto Rs.12crores
Upto
Rs.1 lakh
Upto
Rs.10 lakhs
per annum
Upto
Rs.3 crores
Nil
Nil
Upto
Rs.10 lakhs.
5.
a)
b)
Works commenced under
Urgency Certificate under
all Demands excluding
Demand No.16
Administrative approval.
(Authority: Para 1103 E)
Technical sanction of Detailed
Estimate for works
administratively approved
separately.
(Authority: Para 507 F)
Upto
Rs. 2 crores.
Full Powers
Upto
Rs. 2 crores.
Full Powers
Upto
Rs. 1 crore.
Upto
Rs.3 crores.
Upto
Rs. 1 crore.
Upto
Rs.3 crores
Nil
Upto
Rs.1 crore
Nil
Upto
Rs. 20 lakhs
12
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal /
Co-ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade Officers Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
6.
a)
b)
Deposit Works including
Surveys for Deposit Works.
Administrative approval
excluding Private/Assisted
Sidings.
(Authority: Para 735 E)
Technical sanction of
detailed Estimate for
Full
powers.
Full
powers.
Full powers.
Full powers.
Upto
Rs. 5 crores.
Upto
Rs.5 crores
Upto
Rs. 2 crores.
Upto
Rs.5 crores
Upto
Rs. 1 crore.
Upto
Rs.2 crores
Nil
Upto
Rs.1 crore
7.
a)
b)
Composite Works partly
chargeable to Railway and
partly chargeable to
Deposit Works:
(Authority: Para 735 E)
Administrative approval.
Technical sanction of
Detailed Estimate for
Estimate for works
administratively approved
separately.
As determined by the lower of the delegated power in terms of item SOP(E)-1 or SOP(E)-5
(a) for the Railways share of cost and item SOP(E)-6 (a) of the Deposit Work.
As determined by the lower of the delegated power in terms of item SOP(E)-3 or SOP(E)-4 of SOP(E)-5
(b) (for the Railways share of cost) and item SOP(E)-6 (b) (for the cost of the Deposit Work).
13
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placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal / Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
8.
a)
b)
Relinquishment of Railway
land by transfer or exchange
or sale to Departments of
Central or State or Local
Bodies:
(Authority: Board’s letter
No.91/LM(L)/13/16
Dt.24.4.92).
Administrative approval.
Technical sanction of Detailed
Estimate for (administrative)
approved work.
Nil
Upto
Rs.5 lakhs.
Nil
Upto Rs.5 lakhs.
Nil
Upto Rs.5 lakhs.
Nil
Upto Rs.3 lakhs.
Nil
Nil
Nil
Nil
14
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
9.
A)
B)
i)
ii)
Sanction of revised cost
including the excess over
original estimate (Sanction of
Revised estimate reckoned on
aggregate revised cost)
For works under Demand
No.16 for Plan Head:
Machinery and plant. Increase
in the cost of original estimate
on account of escalation only
being limited to 50% of
original estimate and increase
in cost due to other reasons is
limited to 10% of original
estimate.
For Work under Demand
No.16 Subject to:
(i) Increase in the cost on
account of escalation is
limited to 100% of original
cost.
(ii) Increase in the cost on
account of items other than
escalation is limited to 20% of
original cost or Rs.20 cr.
Whichever is less.
Plan Head: Track renewals
Plan Heads: Other than Track
Renewals.
Upto
Rs.10 lakhs.
Full powers
Upto
Rs.50 crores.
Upto
Rs.10 lakhs.
Full powers
Upto
Rs.50 crores
Upto
Rs.3 lakhs.
Full powers
Upto
Rs.20 crores
Upto
Rs.2 lakhs.
Upto
Rs.10 crores
Upto
Rs.8 crores
NIL
Upto
Rs.2 crores
Upto
Rs.2 crores
NIL
Upto Rs.1crore
Upto Rs.1crore
15
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
C)
D)
E)
F)
For Surveys with excess upto
20% of the original cost:
For works under Demands
other than Demand No.16 and
Surveys:
Deposit works.
(Authority: Para 1134 E)
Composite Works partly
chargeable to Railway Works
and partly chargeable to
Deposit Works.
Upto
Rs.2 crores
Full powers
Full powers
Upto
Rs.1 crore
Full powers
Full powers
Upto
Rs.25 lakhs.
Upto Rs.8 crores
Full powers
Nil
Upto Rs.8 crores
Upto Rs.2 crores.
Nil
Upto Rs.3 crores
Upto Rs.1 crore.
Nil
Upto
Rs.20 lakhs.
Upto
Rs.50 lakhs.
As desired by the lower of the delegated power in terms of sub items SOP(E)-9 (A) to SOP (E)-9 (E) as related to
Railways share of cost or cost of the Deposit Works.
G) Deleted
16
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placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/
Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
10.
a)
b)
Material Modification in
administratively approved
works subject to total value of
material modification on a
work not exceeding 5% of
value of work or
Rs.5 crores whichever is less
of the value of work being
within the powers of sanction
of the respective authorities.
Administrative approval.
(Authority: Para 1109 E)
Technical sanction of Detailed
Estimate for the
(administratively) approved
Material Modification.
Upto Rs.50
lakhs.
Upto Rs.50
lakhs.
Nil
Nil
Nil
Nil
1. The finance concurrence shall
be required.
2. The excess or the revised cost
of the estimate does not go
beyond the GM's powers of
sanction.
3. A Material Modification
estimated to cost more thanRs.50
lakhs but below Rs.1.5 crores
should be certified personally by
FA&CAO and GM.
4. Material Modification which
are beyond the competency of
GM should be sent to RB with
the personal approval of
FA&CAO and GM.
5.Refer Railway Board's letter
No.F(X)II/2006/PW/17 dt.
18.10.06.
As per the delegation specified under item SOP (E)-9.
11. Acceptance of Completion
Report/Estimate.
Authority: Para 1711 E)
As per the delegation specified for the sanction of the Detailed Estimate for the concerned
work.
12. Approval of Standard
Schedule of Rates (SOR)
and/or Standard Non-Schedule
Rates (NSR)
(Authority: Para 729 E)
Nil Full Powers Nil Nil Nil Nil
17
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
13. Approval of Non-
schedule item to be
included in tenders for the
first time with finance
concurrence.
Nil Full powers Full Powers Nil Upto
Rs.50 lakhs for
department
not having
SOR.
Upto
Rs.30 lakhs each item for
department
having SOR.
Upto
Rs.8 lakhs for
department
not having
SOR.
Upto
Rs.5 lakhs each item
for
department
having
SOR.
18
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SOP PART ‘E’ WORKS MATTERS
Sr.
No.
Description
/Authority
Delegation
AGM Principal/
Co-
ordinating
HODs
SA Grade
officer other
than DRM/
ADRM
DRM/
ADRMs
JA Grade
Officers
Sr. Scale
officers
holding
independent
charge
Remarks
1 2 3 4 5 6 7 8 9
14 Award of contract/ Acceptance of quotations for works and services, other than consultancy works,
without inviting tenders, with Finance concurrence at the stage of acceptance of the offer.
( Authority Para 1211 E)
Board’s letter No. 2007/CE-I/CT/18/Pt. dtd. 5/3/2009.
Board’s letter No. 2007/CE-I/CT/18/Pt.13 dtd.
6/9/2010.
14.
1
On
quotation
basis (Value
of contract)
Upto
Rs.4,00,000/-
Upto
Rs.4,00,000/-
Upto
Rs.4,00,000/-
Upto
Rs.4,00,000/-
Upto
Rs.2,00,000/-
Upto
Rs1,00,000/-
Board’s letter No. 2007/CE-I/CT/18/Pt. dtd. 5/3/2009
and Board’s letter No. 2007/CE-I/CT/18/Pt.13 dtd.
6/9/2010.
Conditions:
1) Normally powers to dispense with calling of tenders
should be exercised sparingly. The circumstances under
which quotations have to be called should be spelt out.
2) The work should not be split up for the purpose of
bringing it within the ambit of this dispensation.
3) The reasonableness of rates should be gone into
objectively and in detail by the accepting authority.
4) Quotations should not be for items which can be
executed through the existing contracts including zonal
contracts.
5)Quotations should not be for fancy (expensive but of
low utility) items.
6) Quotations should only be for works which are urgent
in nature.
7)Quotations should normally be invited from at least
three well experienced contractors/agencies not
necessarily borne on the approved list.
8) Accepting authority must take precaution to see that
the quotations are from genuine firms(and not from
fictitious firms).
9) A register showing the full particulars of works
authorised through quotation will be maintained by the
officer having powers to dispense with calling of
tenders. The register shall be sent to associate finance
while seeking their concurrence.
14.
2
Aggregate
annual
financial
limit for
14.1 above
Upto
Rs. 40 lakhs
Upto
Rs. 40 lakhs
Upto
Rs. 40 lakhs
Upto
Rs. 40 lakhs
Upto
Rs.20 lakhs
Upto
Rs.5 lakhs
19
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade Officer
other than
DRM/ADRM
DRM/
ADRMs
JA Grade Officers Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
15 Enlistment of contractors
in Approved list.
15.1 Invitation for registration of
Contractors for approved
list.
N.A. Full Powers Full Powers N.A. Full Powers Full Powers Railway Board's
letter No.
94/CE-1/CT/4
dt.
17.10.2002 15.2 Selection Committee- N.A. N.A. For 'A' class
i.e. for tenders
more than
Rs.50 lakhs and
upto Rs 1 crore,
2- members ,
one SAG Officer
each of Executive
and Finance Deptt.
N.A. For class
'B' & 'C'
i.e. for tenders
more than Rs.10
lakhs and upto
50 lakhs,
2- members ,
one JAG Officer
each of Executive
and
Finance Deptt.
For class 'D'
i.e .for tenders
below
Rs.10 lakhs,
2- members ,
one Sr. Scale
Officer each of
Executive and
Finance Deptt.
15.3 Acceptance
(with/without modifications)
of the recommendations of
the Selection Committee-
N.A. Full Powers For Tenders valued
up to
Rs 50 lakhs
For
Tenders
valued up
to
Rs 50
lakhs
For Tenders
valued up to
Rs 10 lakhs
Nil
Note: Selection Committee for class 'B' & 'C' to comprise one JAG officer or if the JAG level officer is not available in a particular
Department, Sr.Scale Officer from that deptt. may be associated.
20
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS
Sr. No. Description/Authority Delegation
AGM Principal/
Co-ordinating
HODs
SA Grade Officer
other than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
16 Approval to invitation of tenders for works and services other than consultancy works.
16.1 Approval to invitation of
tenders for works and
services other than
consultancy works.
Open Tenders.
Up to
Rs.150 crores
i) Upto
Rs.75 crores
for PHOD/
CAO/C in
HAG.
ii) Upto
Rs. 50 crores for CHOD in
SAG if
Department is
not headed by
PHOD in HAG
Upto
Rs. 12 crores
Upto
Rs. 12 crores
Upto
Rs. 3 crores
Upto
Rs. 20 lakhs
R.B. letter No. 2007/CE-
1/CT/13(i) dt.26.11.2013.
16.2 Approval to invitation of
tenders for works and
services other than
consultancy works.
Limited Tenders.
16.2.1 Special limited Tenders with
finance concurrence.
(i). Works of specialized
nature approved by PHOD.
(ii)Works of all nature
approved by CAO/C.
(iii)Works of urgent nature
approved by GM.
Up to
Rs. 5 crores.
Up to
Rs. 5 crores.
NA
NA
Nil Nil Item No 2.4.4.4 & 2.6.4.1
of R.B's letter No.94/CE-
1/CT/4 dt 17.10.2002
modified by para 7 & 8 of
R.B. letter No. 2007/CE-
1/CT/18 dt.28.9.07
16.2.2 From contractors registered on
approved list.
Up to
Rs.7.5 crores.
Upto
Rs.7.5 crores.
Upto
Rs.1.5 crores.
Upto
Rs.1.5 crores.
Upto
Rs.37.5 lakhs.
Nil Item No 2.4.4.5 of R.B's
letter No.94/CE-1/CT/4 dt
17.10.2002 modified by para
7 of R.B. letter No. 2007/CE-
1/CT/18 dt.28.9.07 & R.B.
letter No. 2013/CE-
1/CT/0/20/PO Pt II (ii)
dt.26.11.2013.
21
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr.
No.
Description/Authority Delegation
AGM Principal/
Co-ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
16.3 Approval to invitation of
tenders for works and services
other than consultancy works.
Single Tender
16.3.1 Single Tender with finance
concurrence in emergency and
restoration works.
NA Upto Rs. 20 lakhs
per case subject to
annual ceiling limit
of Rs.1 crore per
PHOD
Nil To be exercised
only by DRMs up
to Rs.10 lakhs per
case per DRM
with annual
ceiling limit of
Rs. 50 lakhs.
Nil Nil R.B.'S letter No. 93/WZ/PQR/SC/4
Pt dt. 27.9.96 and 97/CE-I/CT/32
dt. 27.8.97
16.3.2 Single Tender with personal
concurrence of FA&CAO(C)
only for the purpose of early
completion of last mile of
throughput enhancement
works relating to Doubling
and Traffic Facility Plan head.
N.A. Upto Rs. 2 Cr.
each for CAO(C)
Nil Nil Nil Nil Railway Board’s letter No.
2007/CE-I/CT/18 dtd 07.03.2008.
Note:
(i) The exercise of this power
would be done personally by
CAO(C) with the personal
concurrence of FA&CAO(C).
(ii) Tender Committee in all such
works would be at SAG level
with the acceptance by CAO(C).
17 i) Invitation of tender,
Open/Limited/Special
Limited/Single for works and
services other than
Consultancy Works separately
approved by Competent
Authority under item No.16.
ii) Forfeiture/Refund of EMD.
Full
Powers.
Full Powers. Full Powers. Full Powers. Full
Powers.
Upto
Rs. 2
crores
.
22
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS
Sr.
No.
Description/Authority Delegation
AGM Principal/
Co-ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
18 Acceptance of Open/
Limited/Special Limited/ Single
Tenders for works other than
Consultancy.
18.1 Without constitution of Tender
Committee.
Up to
Rs.10,000/-.
Up to
Rs.10,000/-
Up to
Rs.10,000/-
Up to
Rs.10,000/-
Up to
Rs.10,000/- (Excluding
Single
Tenders).
Up to
Rs.10,000/-
(Excluding
Single
Tenders).
Para –1255
E
Para 614
F(1)
18.2 Composition of Tender
Committee.
NOTE
(i) Where an appropriate level officer of the Accounts Deptt is not available in the Division, Workshop or the Construction Unit the authority
competent to accept the tenders should constitute the Tender Committee by nominating an Officer of the next lower Grade available in the
Division/Workshop/Construction Unit.
(ii) Where an appropriate level officer of other than Accounts Departments is not available an officer of the next lower Grade may be
nominated by obtaining special approval of GM..
23
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr. No. Description/Authority Delegation
AGM Principal/
Co-ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale / Jr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
18.2.1. For Open/Limited/
Special Limited
Tenders.
(Tender values.)
N.A.
Above
Rs. 75 crores-
One Principal
HOD each
from:-
Executive Deptt.,
Accounts Deptt.
& Any other
Deptt.
Rs 12 crores to
Rs. 75 crores - One SA Grade
Officer each
from:-
Executive Deptt.,
Accounts Deptt.
& Any other
Deptt.
Not applicable.
Rs 3 crores to
Rs. 12 crores - One JA Grade
Officer each
from:-
Executive Deptt.,
Accounts Deptt.
& Any other
Deptt
a) Rs. 50 lakhs to
Rs. 3 crores - One Sr. Scale
Officer each from:-
Executive Deptt. ,
Accounts Deptt.
& Any other Deptt.
b)Rs. 20 lakhs to
Rs. 50 lakhs-
One Sr. Scale
Officer each from:-
Executive Deptt. &
Any other Deptt. &
one Jr. Scale officer
from Accounts
Deptt.
c) Rs. 10,000/- to Rs. 20 lakhs,
One Officer each in
Jr. Scale from:-
Executive Deptt.
and Accounts
Deptt.
Railway Bds letter
No. 72/W1/CE/12
dtd. 11.3.81.
Railway Bds letter
No.
2007/CE-I/CT-13
dt.3.9.2007 and
dt.27.08.2013 and
R.B. letter No.
2007/CE-
1/CT/13(i)
dt.26.11.2013.
Railway Bds letter
No.
2007/CE-I/CT-13
dt.15.10.2007.
Para 3 of
Railway Bds letter
No.
2007/CE-I/CT-18
dt.07.03.2008.
18.2.2 For Single Tenders
(Tender values)
N.A. Above
Rs. 12 crores- One Principal
HOD each
from:-
Executive Deptt.,
Accounts Deptt.
& Any other
Deptt..
Rs. 3 crores to
Rs. 12 crores-
One SA Grade
Officer each
from :-
Executive Deptt.,
Accounts Deptt.
& Any other
Deptt
N.A. Rs. 20 lakhs to
Rs. 3 crores-
One JA Grade
Officer each
from:-
Executive Deptt.,
Accounts Deptt.
& Any other
Deptt..
Rs. 10,000/- to
Rs. 20 lakhs-
One Sr. Scale
Officer each from:-
Executive Deptt.
Accounts Deptt.
& Any other Deptt..
24
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/
Authority
Delegation
AGM Principal/
Co-ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
18.3 Acceptance of T.C.
recommendations with
constitution of Tender
Committee(Tender
value)
Rly Bds letter No.
2007/CE-I/CT-13 dt.3.9.2007.
Rly Bds letter No.
2007/CE-I/CT-13 dt.15.10.2007 and
dt.27.08.2013 & R.B. letter No. 2007/CE-
1/CT/13(i) dt.26.11.2013.
18.3.1 Open/ Limited/Special
Limited.
Up to
Rs.75 crores
i) Up to
Rs.75 crores
for PHODs/
CAO(C) in HAG.
ii) Up to
Rs.50 crores for
CHOD in SAG if
Department is not
headed by PHOD
in HAG.
Up to
Rs.12 crores.
i)DRM- Up to
Rs.12 crores
ii)ADRM-Up
to
Rs.5 crores.
Up to
Rs.3 crores.
Up to
Rs. 20
lakhs.
NOTE
(1) Issue of acceptance letter/ Executing/Signing
Contract Agreements and all other connected
documents without finance concurrence as per
the orders of the Tender Accepting Authority
can be done one level below the Accepting
Authority. All contract agreements (except issue
of acceptance letter) of value above Rs.40/-
lakhs shall be got vetted from associate finance.
(2) In terms of R.B. letter No. 2007/CE-
1/CT/13(i) dt.26.11.2013, in case of department
not headed by a PHOD rank officer in HAG, the
power of acceptance of works tender will be-
CHOD in a rank of SAG up to Rs.50 crores and
AGM up to Rs.75 crores.
18.3.2 Single Tender Up to
Rs 12 crores.
i) Up to
Rs 12 crores for
PHODs/
CAO (C).
ii) Up to
Rs 12 crores for
CHOD.
Up to
Rs 3 crores.
Up to
Rs 3 crores.
Up to
Rs 20 lakhs.
Nil Issue of acceptance letter/ Executing/ Signing
Contract Agreements and all other connected
documents without finance concurrence as per
the orders of the Tender Accepting Authority
can be done one level below the Accepting
Authority. All contract agreements (except issue
of acceptance letter) of value above Rs.40/-
lakhs shall be got vetted from associate finance.
NOTE :- In case of Single tender the Tender Committee & the Accepting authority should be one stage higher than in case of Open &
Limited tenders except where GM is the accepting authority in terms of BD’s letter No.94/CE-1/CT/4 dtd.17.09.97
25
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr
No
Description/Authority DDeelleeggaattiioonn
AGM Principal/Coordinating HODs SA Grade
Officer other
than DRM/
ADRM
DRM/
ADRMs
JA
Grade
Offi-
cers
Sr.
Scale
Offi-
cers
Remarks
1 2 3 4 5 6 7 8 9
19 Tenders for Consultancy
works. (Autority Rly Bds letter
no. 85/W1/CT/23-GCC dt.
30.1.86 & Item No.30 of
Railway Board’s letter
No.F(X)II-2007/PW/4
dtd.21.9.2007.
19.1 Approval to Invitation of
Tenders (Open/Limited/Single
Tenders) with personal
concurrence of
FA&CAO/FA&CAO(C) subject
to an annual limit.
Nil (i) PCE/CE(Coord) upto a limit of
Rs.5 lakhs per case with the annual ceiling
limit of Rs.10 lakhs..
(ii) CAO(C) upto a limit of Rs.25 lakhs per
case with the annual ceiling limit of
Rs.1.5 crores.
Nil DRM up to a
limit of
Rs. 50,000/- per
case with the
annual ceiling
limit of
Rs.One lakh.
Nil Nil
19.2 Invitation of
Open/Limited/Single Tender
separately approved by
Competent Authority (Tender
values).
Nil Full Powers Full Powers Nil Full
Power
Nil
26
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr
No
Description/Authority DDeelleeggaattiioonn
AGM Principal/Coordinating HODs SA Grade
Officer other
than DRM/
ADRM
DRM/
ADRMs
JA
Grade
Offi-
cers
Sr.
Scale
Offi-
cers
Remarks
1 2 3 4 5 6 7 8 9
19.3 Acceptance of
Open/Limited/Single Tender
with constitution of Tender
Committee.
Nil (i) PCE / CE(Coord) upto a limit of
Rs.5 lakhs per case with the annual ceiling
limit of Rs.10 lakhs with the personnel
concurrence of FA&CAO.
(ii) CAO(C) upto a limit of Rs.25 lakhs per
case with the annual ceiling limit of
Rs.1.5 crores with the personnel
concurrence of FA&CAO(C).
Nil DRM up to a
limit of
Rs. 50,000/- per
case with the
annual ceiling
limit of
Rs.One lakh in
consultation with
Associate
Finance
Nil Nil
Note:-
(1) Tender Committee to comprise of one SA Grade Officer each from: (i) Executive Deptt. (ii) FA&CAO(G) (iii) any other Departments familiar with
tendering procedure, and for Construction Organisation FA&CAO(C) may be nominated instead of FA&CAO(G) as the member of the T.C, for the tender of
value more than Rs.50,000/-.
(2) For tenders of value Rs.50,000/- and less which are approved by DRMs, the TC shall be SG/JA Grade Officers of division including Sr.DFM or DFM where
SG/JAG level Officer is not available from finance side in the division.
(3) If the consultancy contract is to be fixed only on a single tender basis due to Special circumstances, GM’s personnel approval would be required irrespective of
value of contract.
(4) The ceiling limit prescribed to PCE/ CE(Coord) and DRM will be within the annual ceiling limit prescribed to entire Zonal Railway.
(5) The powers of CAO(C) will be in addition to and separate from the powers delegated to General Manager.
27
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr.
No
Description/Authority DDeelleeggaattiioonn
AGM Principal/
Coordinating HODs
SA Grade Officer
other than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr. Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
19.4 Issue of acceptance letter as per
orders of tender accepting
authority, signing Contract
Agreement and all other
connected documents. (Contract
values).
Full Powers Full Powers Full Powers Full Powers Full Powers Full
Powers
19.5 All other matter concerning
(i)Contract management such as
extension of time, termination of
contract for failure to fullfill the
contract
Full Powers Full Powers Full Powers Full Powers Nil Nil
(ii) Sanctioning of increase in
contracted quantities,
introduction of new items etc.
(Amended Contract Value)
Nil (i) PCE / CE(Coord)
upto a limit of
Rs.5 lakhs per case
with the annual ceiling
limit of Rs.10 lakhs
with the personnel
concurrence of
FA&CAO.
(ii) CAO(C) upto a
limit of Rs.25 lakhs
per case with the
annual ceiling limit of
Rs.1.5 crores with the
personnel concurrence
of FA&CAO(C).
Nil DRM up to a
limit of
Rs. 50,000/- per case with
the annual
ceiling limit
of
Rs.One lakh in
consultation
with
Associate
Finance
Nil Nil
20 Item stands deleted as necessary remarks incorporated in column 9 of item No.18.3.1 and 18.3.2.
21 Item stands deleted as necessary remarks incorporated in column 9 of item No.18.3.1 and 18.3.2.
28
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART 'E' WORKS MATTERS
22 Issue of Work Orders for
execution of a contract work
against a zonal contract.
(Work-order values).
N.A. N.A. N.A. N.A. Up to
Rs.2 lakhs.
Up to
Rs.2 lakhs.
Railway
Board's letter
No.2001/CE-
I/CT/7
dtd.22.11.01
Sr.
No.
Description/Authority Delegation
AGM Principal/
Co-ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
29
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr. No. Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade Officer
other than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
23 Matters concerning contract management
(other than consultancy work), subject to
compliance with contract conditions and
the stipulations / modifications specified
by the Tender accepting authority.
23.1 Extension of time for completion of
contracted works and determination of the
amount of the liquidated damages
recoverable from the contractor failing to
fulfill the contract:
Para 445-S &
1266-E
(i) Without Finance concurrence where:
1) The rate in contract was not accepted against other lower tenders in consideration of the date of completion. Para 1266-E
2) The Competent Authority is satisfied that the delay will not cause loss or damage to Railway. Para 1266-E
(ii) All other cases other than above with finance concurrence.
23.1.1. For Open/Limited Tenders only. Up to
Rs.150 crores.
PHODs-Up to
Rs.150 crores
Up to
Rs.75 crores
DRM- Up to
Rs.75 crores . ADRM- Up to
Rs.12 crores
Up to
Rs.12 crores
Up to
Rs.3 crores
23.1.2 In case of Single Tenders. Up to
Rs.50 crores.
Up to
Rs.50 crores for
PHOD
Up to
Rs.8 crores.
Up to
Rs.8 crores.
Up to
Rs.2 crores.
.
Up to
Rs.20 Lakhs.
23.2. Termination of contract for failure to fulfill the contract (without finnance concurrence).
Para 1270 of
Engg. code
23.2.1 For Open/Limited tenders only. Up to Rs.150 crores
PHODs-Up to Rs.150 crores
Up to Rs.75 crores
Up to Rs.75 crores
Up to Rs.12 crores
Up to Rs.3 crores
23.2.2. In case of Single tenders Up to
Rs.50 crores.
Up to
Rs.50 crores for
PHOD
Up to
Rs.8 crores.
Up to
Rs.8 crores.
Up to
Rs.2 crores.
.
Up to
Rs.20 Lakhs.
Note-1: Notice for termination of contract can however be signed and issued by an authority other than contracting authority but not lower than a Sr.Scale Officer.
2. Termination letter shall be signed by contract signing authority.
23.3 Refund of Security Deposit: (Without Finance concurrence)
23.3.1 For Open/Limited tenders only. Up to Rs.150 crores
PHODs-Up to Rs.150 crores
Up to Rs.75 crores
Up to Rs.75 crores
Up to Rs.12 crores
Up to Rs.3 crores
23.3.2. In case of Single tenders Up to
Rs.100 crores.
Up to
Rs.100 crores.
Up to
Rs.50 crores.
Up to
Rs.50 crores.
Up to
Rs.8 crores.
Up to
Rs.2 crores.
Note : (1) Subject to furnishing 2 certificates in terms of para 1809 of A/cs code.(Vol.I) (a) That the purpose for which the security was deposited has been
satisfactorily served and (b) That there are no claims of the Railway against the party, whose security deposit is being returned.
30
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
S.N Description/Authority Delegation
AGM Principal/ Coordinating
HODs
SA Grade other than DRMs/
ADRMs.
DRMs/ ADRMs
SG/JA Grade
Officers
Sr. Scale
Officers
Remarks
23.4
To sanction variation of item in a contract provided the value of the amended contract does not exceed the powers of the authority that approved the original contract
Para 1265(c) and 1268 of Engg.Code.
23.4.1
Open/Limited/Single tenders: Sanction of increase in contracted quantities- Where the interse position of the original tenderer is not affected.
Ref.: Rly Board’s letter No.2007/CE.I/CT/18 dt. 28.09.07 & Letter No.2007/CE-I/CT/18 Pt.XII, dated 31/12/2010. The procedure detailed below shall be adopted for dealing with variations in quantities during execution of works contracts: 1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required. 2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions: (a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade. (i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item shall be paid at 98% of the rate awarded for the item in that particular tender: (ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender: (iii) Variation of quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and item shall be paid at 96% of the rate of awarded for that item in that particular tender. (b) The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value. (c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and, if found necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of FA&CAO/FA&CAO(C) and approval of General Manager. 3. In cases where decrease is involved during execution of contract: (a) The contract signing authority can decrease the item upto 25% of individual item without finance concurrence. (b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken , after obtaining “No claim Certificate” from the contractor and with finance concurrence giving detailed reasons for each such decrease in the quantities. (c) It should be certified that the work proposed to be reduced will not be required in the same work. 4. The limit for varying quantities for minor value items shall be 100% ( as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value. 5. No such quantity variation limit shall apply for foundation items. 6. As for as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not an individual SOR items. However in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate.) 7. For the tenders accepted at Zonal Railways level, variations in the quantities will be approved by the authority in whose powers revised value of the agreement lies. (except as provided for in Sr.No.23.4.2) 8. For the tender accepted by General Manager, variation upto 125% , of the original agreement value may be accepted by General Manager. 9. For tenders accepted by Board Members and Railway Minister, variations upto 110% of the original agreement value may be accepted by General Manager. 10. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender ( both the increase as well as decrease of value of contract agreement), sanction of the competent authority as per single tender should be obtained. 11. In terms of R.B. letter No. 2007/CE-1/CT/13(i) dt.26.11.2013, in case of department not headed by a PHOD rank officer in HAG, the power of acceptance of works tender will be- CHOD in a rank of SAG up to Rs.50 crores.
23.4.1.1
Without finance concurrence, when variation in:
Up to Rs. 75 crores for Open/ Limited tenders Up to Rs. 8 crores for single tender
i)PHODs-Up to Rs. 75 crores for Open/ Limited tenders ii)CHODs-Up to Rs. 50 crores for Open/ Limited
tenders. (Refer Note)
Up to Rs. 8 crores for single tender
Up to Rs. 12 crores for Open/ Limited tenders Up to Rs. 2 crores for single tender
DRM- Up to Rs.12 crores for Open/ Limited tenders
ADRM-Up to Rs.5 crores for Open/ Limited tenders
Up to Rs. 2 crores For single tender
Up to Rs. 3 crores for Open/ Limited tenders
Up to Rs. 10 lakhs for single tender
Up to Rs. 20 lakhs for Open/ Limited tenders NIL for single tender
i. Quantities of individual NS items upto 25% irrespective of the manner of quoting the rate(single percentage rate or individual item rate)
ii. Quantities of minor value items upto 100% (i.e. items where original agreement value is < 1% of the total original agreement value.
iii. Full variation in quantities of foundation items subject to : (a) Vitiation of contract does not take place and rate in this item are not higher than the other parties. If vitiation takes place it will require finance vetting and sanction of competent authority as per single tender. (b) If variation in foundation quantities is more than 25% of total contract value, it will require finance vetting.
iv. Quantities of whole SOR schedule (not individual SOR items) upto 25%
23.4.1.2
Any other case with finance concurrence.
31
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/
Authority
Delegation
AGM Principal/
Coordinating HODs
SA Grade other
than DRMs/
ADRMs.
DRMs/
ADRMs
SG/JA Grade
officers
Sr. Scale
officers
Remarks
23.4.2 To sanction variation in
quantities/items for
contracts accepted by the
GM.
No Powers 10% of contract value No Powers No Powers No Powers No Powers Engg. Code Para 1265.
In line with. Rly
Board’s letter
No.2007/CE.I/CT/18 pt
XII dt. 31.12.10
23.5 Introduction of new conditions/ modifications of existing conditions of contract. (Amended Contract values).
23.5.1 For Open/Limited/Single
tenders with Concurrence
of the associated finance.
Upto
Rs. 75 crores for
Open/Limited
tenders.
Upto
Rs. 8 Crores for
Single tender.
i)PHODs-Upto
Rs. 75 crores for
Open/Limited tenders.
ii) CHODs-Upto
Rs. 50 crores for
Open/Limited tenders. .
(Refer Note)
Upto
Rs. 8 Crores for Single
tender.
Upto
Rs. 12 crores for
Open/Limited
tenders.
Upto
Rs. 2 Crores for
Single tender.
i)DRM- Up to
Rs. 12 crores for Open/
Limited
tenders
ii)ADRM-Up to
Rs.5 crores for
Open/
Limited
tenders
Upto
Rs. 2 Crores for
Single tender.
Upto
Rs. 3 crores for
Open/Limited
tenders.
Upto
Rs.10 lakhs for
Single tender.
Upto
Rs. 20 lakhs
for
Open/Limited
tenders.
NIL for
Single tender.
NOTE
In terms of R.B. letter No.
2007/CE-1/CT/13(i)
dt.26.11.2013, in case of
department not headed by
a PHOD rank officer in
HAG, the power of
acceptance of works
tender will be- CHOD in a
rank of SAG up to Rs.50
crores.
32
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr. No. Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade Officer
other than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
23 .6. Introduction of new items of works in contracts.
23.6.1. For Open/Limited/Single
tenders with Concurrence of
the associated finance.
Upto
Rs.75 crores for
Open/Limited
tenders.
Upto
Rs. 8 Crores for
Single tender.
i)PHODs-Upto
Rs.75 crores for
Open/Limited
tenders.
ii) CHODs-Upto
Rs. 50 crores for
Open/Limited
tenders.. (Refer
Note)
Upto
Rs. 8 Crores for
Single tender.
Upto
Rs.12 crores for
Open/Limited
tenders.
Upto
Rs. 2 Crores for
Single tender.
DRM- Up to
Rs.12 crores for
Open/
Limited
Tenders
ADRM-Up to
Rs.5 crores for
Open/
Limited
tenders.
Upto
Rs. 2 Crores for
Single tender.
Upto
Rs.3 crores for
Open/Limited
tenders.
Upto
Rs.10 lakhs
for Single
tender.
Upto
Rs. 20 lakhs for
Open/Limited
tenders.
NIL for Single
tender.
NOTE
(1) In respect of contract
accepted by the accepting
authority provided the
revised value falls within
his power of acceptance.
(2) In terms of R.B. letter
No. 2007/CE-1/CT/13(i)
dt.26.11.2013, in case of
department not headed by
a PHOD rank officer in
HAG, the power of
acceptance of works
tender will be- CHOD in
a rank of SAG up to
Rs.50 crores.
23.6.2 Introduction of new NS item in
a contract without finance
concurrence
N.A. N.A. Up to a maximum
ceiling of
Rs. 5 Lakhs in a
contract or 10% of
original value of
the contract
whichever is less.
Up to a maximum
ceiling of
Rs. 5 Lakhs in a
contract or 10% of
original value of
the contract
whichever is less.
Up to a
maximum
ceiling of
Rs. 50,000/- in a
contract or 10%
of original value
of the contract
whichever is
less
N.A. Note:
(i) Rates of such NS
items accepted without
finance concurrence can
not be quoted as LAR for
justifying similar rates in
future tenders.
(ii) Only rates obtained
through competitive
tender process can be
adopted as LAR
Authority Rly Board’s
letter No. 2007/CE-
I/CT/I dtd 31.8.07
.
33
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr. No. Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade Officer
other than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
23.7 Waiver in full or part of actual damages/ liquidated damages as specifically determined under the contract conditions (contract values)
23.7.1 For Open/Limited/Single
tenders with Concurrence of
the associated finance.
Upto
Rs.75 crores for
Open/Limited
tenders.
Upto
Rs. 8 Crores for
Single tender.
i)PHODs-Upto
Rs.75 crores for
Open/Limited
tenders.
ii) CHODs-Upto
Rs. 50 crores for
Open/Limited
tenders. (Refer
Note)
Upto
Rs. 8 Crores for
Single tender.
Upto
Rs.12 crores for
Open/Limited
tenders.
Upto
Rs. 2 Crores for
Single tender.
DRM- Up to
Rs.12 crores for
Open/
Limited
Tenders
ADRM-Up to
Rs.5 crores for
Open/
Limited
tenders
Upto
Rs. 2 Crores for
Single tender.
Upto
Rs.3 crores for
Open/Limited
tenders.
Upto
Rs.10 lakhs
for Single
tender.
Upto
Rs. 20 lakhs for
Open/Limited
tenders.
NIL for Single
tender.
NOTE
In terms of R.B.
letter No.
2007/CE-
1/CT/13(i)
dt.26.11.2013, in
case of
department not
headed by a
PHOD rank
officer in HAG,
the power of
acceptance of
works tender will
be- CHOD in a
rank of SAG up
to Rs.50 crores.
23.8. All other matters arising out of the Contract as can be determined under the contract conditions applicable from time to time subject to the specified
provisions/procedure prescribed in the Contract.
23.8.1. For Open/Limited/Single
tenders with Concurrence of
the associated finance.
Upto
Rs.75 crores for
Open/Limited
tenders.
Upto
Rs. 8 Crores for
Single tender.
i)PHODs-Upto
Rs.75 crores for
Open/Limited
tenders.
ii) CHODs-Upto
Rs. 50 crores for
Open/Limited
tenders. (Refer
Note)
Upto
Rs. 8 Crores for
Single tender.
Upto
Rs.12 crores for
Open/Limited
tenders.
Upto
Rs. 2 Crores for
Single tender.
DRM- Up to
Rs.12 crores for
Open/
Limited
Tenders
ADRM-Up to
Rs.5 crores for
Open/
Limited
tenders.
Upto
Rs. 2 Crores for
Single tender.
Upto
Rs.3 crores for
Open/Limited
tenders.
Upto
Rs.10 lakhs
for Single
tender.
Upto
Rs. 20 lakhs for
Open/Limited
tenders.
NIL for Single
tender.
NOTE
In terms of R.B.
letter No.
2007/CE-
1/CT/13(i)
dt.26.11.2013, in
case of
department not
headed by a
PHOD rank
officer in HAG,
the power of
acceptance of
works tender will
be- CHOD in a
rank of SAG up
to Rs.50 crores.
34
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
No. Description/Authority Delegation
AGM Principal/Co
-ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale Officers Remarks
1 2 3 4 5 6 7 8 9
24.
a)
b)
Acceptance and payment of
Land Acquisition Award of
appropriate Authority
appointed/authorised under the
Land Acquisition/or any other
similar Act, subject to
provision under sanctioned
Detailed Estimate and subject
to the provision of para 917 E.
For works under Demand
No.16 Surveys.
For works under Demands
other than Demand No.16 and
Surveys.
Full Powers
Full Powers
These powers
to be
exercised by
PCE/CAO/C
only
Full Powers
Full Powers
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
25. Payment of compensation as
determined by an appropriate
Authority appointed/engaged
in this behalf for damages,
etc., to crops and other
properties arising out of
emergent/temporary/
permanent acquisition /
possession of land, etc., as
approved separately by
competent authority.
Full Powers Full Powers Upto
Rs.5 lakhs
Upto
Rs.5 lakhs
Upto
Rs.2 lakhs
Upto
Rs.1 lakh
35
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
26. Entering into contracts/formal
understanding in the
prescribed forms for
performance/provision of the
agreed services, etc., by
Departments/Statutory Bodies
of the Central, State or Local
Bodies (Municipalities, etc.)
for Railway’s use and
payment of fees and other
amount there for as per the
scale prescribed by he
respective Authority.
Full Powers Full Powers Full Powers Full Powers Upto
Rs.20 lakhs
Upto
Rs.5 lakhs.
27.
a)
b)
i)
ii)
Licensing of Railway’s Fixed
Assets (Land and Buildings).
Licensing land buildings to
contractors in connection with
Railway Works as provided in
the Contract approved by
competent authority in respect
of contracts valued upto:
Revision of Licence Fees for
Railway land.
Land connected with railway
working.
Land not connected with
railway working.
Above
Rs.5 crores
Upto
Rs.5 crores
Upto
Rs.2 crores
Upto
Rs.2 crores
Upto
Rs.1 crore
Upto
Rs.50 lakhs
Nil Nil Nil Nil Nil Nil
(Recommendations to be made by a Committee comprising: i)PCE ii) CCM iii) FA&CAO and put upto GM.
Authority Rly.Bd.'s letter No.83/W2/LM/18/87 d.29.8.95)
Nil Nil Nil Nil Nil Nil
(As Rly.Bd.'s prior sanction is required the proposal to be mooted with concurrence of FA&CAO and GM's
approval. Authority Rly.Bd's letter No.83/W2/LM/18/87 dt.29.8.85)
36
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
c) Licensing of Railway
Buildings.
Full Powers Full Powers Full Powers Full Powers upto
a period of 1
year
Nil Nil
28. Licensing/Hiring of Fixed
Assets such as Land,
Buildings, etc., for Railway’s
use/work.
Full Powers Upto an annual
licence fee of
Rs.24,000 in each
case.
Upto an annual
licence fee of
Rs.24,000 in
each case.
Upto an annual
licence fee of
Rs.12,000 in
each case.
Upto an annual
licence fee of
Rs.6,000 in
each case.
Upto an annual
licence fee of
Rs.6,000 in each
case.
29.
a)
b)
Hiring of Railway’s
Machinery, Tools, Plants,
and other items of Stores.
To Railway’s Contractors
in connection with
Railways works as
provided for in the contract.
In all other cases.
Full Powers
Full Powers
Full Powers
Full Powers
Full Powers
Full Powers
Full Powers
Full Powers
Full Powers
in respect of
contracts
valued upto
Rs. 8 crores.
Full Powers
upto a period
at a time in
each case.
Full Powers in
respect of
contracts
valued upto
Rs. 2 crores.
Nil.
37
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
30.
(A)
a)
Hiring of Machinery, Tools,
Plants, Heavy Vehicles for
transporting materials and
other items of Stores for
Railway’s use/work subject
to a certificate being
recorded that the
Machinery, Tools, Plants,
Heavy vehicles required to
be hired are not available. :-
Expenditure per case
Full Powers
Upto Rs.10 lakhs
Upto Rs.8 lakhs
Upto Rs.8 lakhs
Upto
Rs.5 lakhs
Upto Rs.2 lakhs
Note :
1. These
powers to be
exercised in
case of
extreme
emergencies
only.
2. The
procedure laid
down may be
followed with
respect of
calling of
quotations/
tenders etc.
3. It must be
certified that
there are no
vehicles/plant/
machinery
available
which can be
utilized.
4. Funds are
available.
b) Aggregate Annual Financial
Limit
Full Powers Upto Rs.50 lakhs
Upto
Rs.30 lakhs
Upto
Rs.30 lakhs
Upto
Rs. 5 lakhs.
Upto Rs.3 lakhs.
38
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
SCHEDULE OF POWERS PART ‘E’ WORKS MATTERS Sr.
No.
Description/Authority Delegation
AGM Principal/
Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale Officers Remarks
1 2 3 4 5 6 7 8 9
30.B
(a)
Sanction to hiring /
procurement of all
tools and plants
required for
carrying out various
sanitation related
activities.
----
----
----
DRM -
Rs.1,00,000/- in each case
subject to a
ceiling limit of
Rs.10 lakhs per annum.
JAG-powers
upto
Rs.50,000/- in
each case
subject to a
ceiling limit of
Rs.5 lakhs per
annum.
Sr.Scale
Officers in
independent
charge
Rs.25,000/- in
each case
subject to ceiling
limit of
Rs.3 lakhs per
annum.
Procurement to be done as
per extant procedure through
Stores. Associate Finance
concurrence is required if cost
per item / indent exceeds
Rs.50,000/-.
Authority :- Railway Boards
letter
No.99/TG.IV/10/Sanitation
Policy dated 05.11.2002.
(b) Approval to
invitation of
Tenders/Quotations
and Acceptance
thereof.
Authority :- Railway Boards
letter
No.99/TG.IV/10/Sanitation
Policy dated 05.11.2002.
(i) Pest control contracts --- --- --- --- --- --- Powers delegated as per SOP
Part “E” for works contract
will be applicable.
(ii) Specialized contracts
involving large
component of
mechanized cleaning.
--- --- --- --- --- --- Powers delegated as per SOP
Part “E” for works contract
will be applicable.
(iii) Contract for one time
cleaning of any area.
--- --- --- --- --- --- Powers delegated as per SOP
Part "E" for works contract
will be applicable.
39
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
31(a). Sale of usufructuary rights
covering grasscutting, grazing,
fruit gathering, pisciculture,
agriculture, etc., through
sealed tenders or auction
where rights have not been
otherwise assigned.
Full Powers Full Powers Full Powers Full Powers Full Powers Nil
31(b) Sale of matured trees
including dry trees by
following the procedure of
works tender for acceptance of
tenders.
Upto
Rs. 8 crores
i) Upto
Rs. 5 crores
for PCE.
ii) Upto
Rs. 3 crores
for others.
Upto Rs. 2 crores Upto
Rs. 2 crores
Upto
Rs. 50 lakhs
Upto
Rs. 10 lakhs
1) Procedure and power for
tender invitation, acceptance
letter, execution of agreement
and contract arrangement will be
same as that of works tender.
2) First TEN tenders would be
issued only after it is seen and
agreed to by CE.
3) Exercisation of normal
powers at para 31(b) will be
issued by PCE after acceptance
of 10 tenders.
4) In absence of guidelines from
the Board, the above limits for
Tender Committee, are being
implemented provisionally.
5) Since there are no specific
orders from the Railway Board,
these powers are delegated
locally under GM's sanction.
6) The above powers will also
apply to the sales through
Tender-cum-Auction.
40
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
32A
(i)
Rolling stock condemnations
and scrapping of
overaged/underaged. (Para
239 of Indian Railway
Financial Code Vol.I).
CME/CWE has
powers to condemn
average rolling
stock and to
sanction estimates.
In the case of
estimate for
condemnation of
Rolling stock
before
replacement,
CME/CWE’s
powers of sanction
are subject to the
write back
adjustment of the
original cost being
covered by
provision in the
Pink Book or
separate orders of
the Board or the
Funds are
sanctioned by the
Railway Board
through the
Revised estimates
and/or final
estimates.
CWMs are
delegated powers
to condemn
average rolling
stock (Other than
locomotives) on
condition basis
and to sanction
temporary
downgrading a
locomotives to
an inferior
service. In case
of permanent
down grading of
locomotives, the
personal sanction
of the CME will
be necessary.
Dy.CMEs are
delegated
powers to
condemn
overage rolling
stock (other
than
locomotives)
on condition
basis and to
sanction
temporary
down grading
of locomotives
to an inferior
service. In
case of
permanent
down grading
of
locomotives,
the personal
sanction of the
CME/CWE
will be
necessary.
41
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/ADRMs JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
Condemnation of
Locos as well as
the permanent
down grading of
locos to an inferior
service should
however be done
only after a
personal inspection
by the CWM who
should send his
recommendation to
CME. Report of
overage locos
condemned by the
CME should be
sent to the Board.
When a replaced as
is required to
remain in service,
CME’s personal
sanction is
necessary.
42
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/
Co-
ordinating
HODs
SA Grade Officer
other than
DRM/ADRM
DRM/
ADRMs
JA Grade Officers Sr.Scale Officers Remarks
1 2 3 4 5 6 7 8 9
32A
(ii)
Rolling stock condemnation
and scrapping of
wagons/coaches
overage/underaged, provided
replacements are planned and
no reduction in Authorised
stock is involved.
(Para 239 of Indian Railway
Financial Code Vol.I)
CME/CWE
have powers
for
condemnations
of
underaged/ove
raged/wagons/
coaches
proposed for
condemnation
are intended to
be replaced
and no
reduction in
Authorised
stock is
involved.
CWMs have
powers for
condemnation of
underaged/
overaged wagons
and overaged
coaches provided
the
wagons/coaches
proposed for
condemnation are
intended to be
replaced and no
reduction in
Authorised stock is
involved.
Dy.CME incharge
of workshops can
condemn
overaged/wagons/c
oaches, after his
personal inspection
and recording the
detailed condition
report over his own
signature. In such
cases, prior
approval of
CME/CWE/CWMs
is not necessary.
In regard to
underaged
wagons/coaches,
Dy.CME incharge
of the workshop
can recommend its
condemnation after
his personal
inspection. In such
case prior approval
(not personal
inspection) of
CME/CWE/CWM
is however
Works Manager
incharge of the
workshop can
condemn overaged
wagons/coaches
after his personal
inspection &
recording the
detailed condition
report over his own
signature. In such
cases prior
approval of
CME/CWE is not
necessary. In
regard to
underaged
wagons/coaches,
Works Manager
incharge of the
workshop can
recommend it
condemnation after
his personal
inspection. In such
cases prior
approval (not
personal inspection
of CME/CWE is
however necessary
except
43
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-
ordinating
HODs
SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
necessary except
for coaches for
which only
CME/CWE are
empowered in
terms of Bd’s
letter
No.76/M(C)/650
/14 dt.30.6.76.
for coaches for
which only
CME/CWE are
empowered in
terms of Bd’s
letter
No.76M(C)650/1
4 dt.30.6.76.
NOTE: (i) The conditions laid down in para 239-FI with regard to the preparation of the Financial justification should continue to be fulfilled and Finance concurrence obtained
in all cases of premature condemnations irrespective of whether the wagon/coach is replaced or non-replaced.
(ii) In all cases of condemnation, a detailed condition report is to be prepared and kept on record.
(iii) The proposals as well as condition reports should continue. Necessary certificates in terms of Notes (i) to (ii) under para 239-FI, as the case may be in respect of
overaged stock under or overaged stock involved in accidents/non IRS type wagons/coaches of inherently weak design in cases where no financial justification is
necessary.
(iv) On the Divisions, the wagons/coaches, whether underaged or overaged are required to be inspected by any of the Dy. CME/Sr. DME/CWM/CWE/CME during his
inspection tours before the condemnation is approved.
(v) In all proposals for condemnation of underaged stock (premature condemnation) it should be categorically certified by CME/CWE/CWM that the stock to be
condemned will be replaced in due course and no reduction in the authorised stock will be involved. In the case of overaged stock such a certificate to be recorded
not only on the condition report itself but also notified through sanction over the signature of WM/Dy.CME incharge of workshops.
(vi) In all such cases of condemnation of overaged stock within the competence of Dy. CME/WM, prior approval of CME/CWE is not necessary but the letter should be
kept posted with all such cases of condemnation so that the records in the HQ office as also corrected and kept upto date.
44
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer other
than
DRM/ADRM
DRM/ADRM
s
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
32B
Machinery and Plant
Retention of replaced
machinery and plant.
When a replaced asset of machinery and
plant is required to remain in services,
CME’s personal sanction is necessary.
Powers to retain replaced machines in the
Engineering Electrical Signal and
Telecommunication Deptt. Etc. are also
delegated to respective Heads of Deptts.
The Heads of Departments should
however decide each case in consultation
with FA&CAO.
33 Work Undertaken in
Mechanical or
Electrical Workshop for
other departments.
CWE/CEE have powers to carry out in
his shops works chargeable to abstracts
other than C’ D’ and H’ which have been
sanctioned by the Competent authority
subject to the conditions that the
provision of funds and control over such
expenditure, rests with the officer who
placed the work indent.
CWMs are
delegated
these powers
upto
Rs.25,000/-
each case.
Dy.CME/
Dy.CEE
incharge of
workshop are
delegated
these powers
upto
Rs.15,000/- in
each case.
WMS/AWMs
and DEEs may
exercise these
powers upto
Rs.10,000/- in
each case.
45
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer
other than
DRM/
ADRM
DRM/
ADRMs
JA Grade Officers Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
34 Work undertaken in
workshops for other
railways.
CE/CME/CWE/CEE/CSTE have full powers subject
to observance of rules.
Subject to
CWE/CE/CME/CS
TE/CEE according
administrative
approval to do the
work estimates
may be sanctioned
by CWM/CPE
(S&T)/JA Grade
Officers in charge
of workshops/
Dy.CME/ Dy.CEE
at Headquarter as
the case may be.
35. Works undertaken in
workshops for
Government
Departments and
outside public bodies.
- CWE/CE/ CEE have powers upto Rs.25,000/- for
each work subject to the estimate having been first
accepted by the party. CME have powers upto Rs.1
lakh. In case of Bridge-Workshops CE will have full
powers for work approved by competent authority.
Note:
1) These powers may be exercise with Finance
concurrence.
2) In the case of outsiders, the estimated cost must be
deposited in advance.
Subject to the
CWE / CEE
according
administrative
approval to do the
work, estimates
may be sanctioned
by CWMs and
Dy.CME
(Workshops) and
Dy. CEE(HQ) at
Headquarters.
Note: Same as in
Col.4
46
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer other
than
DRM/ADRM
DRM/ADRM
s
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
36. Repairs to machines
and rectification of
Stores supplied to the
Railway By public
bodies.
- CME has full powers to undertake such
work in the shops with the concurrence of
finance for the charges to be recovered.
CWMs are
delegated to
undertake such
work in the
shop with the
concurrence of
Associated
finance for the
charges to be
recovered.
The cost of the
work will be
limited to
Rs.5,000/- for
CWM.
JA Grade
Officers
Independent
Incharge of
workshops are
delegated to
undertake such
work in the
shop with the
concurrence of
Associated
Finance for the
charges to be
recovered.
The cost of the
work will be
limited to
Rs.2,000/- for
JA Grade
Officer
Independent
Incharge of
work shops.
37. Foregoing of
demurrage.
- CME has powers to forego demurrage
upto Rs.5,000/- subject to FA&CAO’s
concurrence.
DRMs are
delegated to
forgo
demurrage
upto
Rs.2,000/-
subject to
Sr.DAO’s
concurrence.
Divisional
Officers,
Sr.Scale will
have powers
upto Rs.250/-
subject to
DAO’s
concurrence.
47
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer other
than
DRM/ADRM
DRM/ADRM
s
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
38. Purchase of bricks,
sand, lime, firewood,
clag, cow-dung cakes
and bones, horse-dung,
stone, lime, silica,
quartz, bajree, ballast,
stones, road kunker,
furnace stones, bajree
chourasiawas chana etc.
(of all types required)
locally at current
market rates.
- CME/CEE/ CSTE/CSTE(C) have powers
to purchase these locally by tender
subject to availability of funds.
Note: These powers may be used for petty
purchases and with Finance concurrence.
Dy.CME/Dy.C
EE and
Dy.CSTE/Dy.
CSTE(C) are
delegated
these powers.
39. Temporary lighting for
staff for marriages
social functions in Rly.
Institutes etc.
- CEE has powers to undertake works of
this nature provided the estimated cost of
the work is deposited by the Institute
before the work is taken in hand.
DRMs are
delegated
these powers
subject to
condition that
the estimated
cost of the
work is
deposited by
the institute
before under
taking the
work.
Dy.CEE/Sr.
DEE Incharge
of workshops
are delegated
these powers
subject to
condition that
the estimated
cost of the
work is
deposited by
the institute
before
undertaking
the work.
AEEs(W) in
independent
charge Sr.DEE
& DEE
Incharge of
Division are
delegated
these powers
subject to
condition that
the estimated
cost of the
work is
deposited by
the institute
before under
taking the
work.
48
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer other
than
DRM/ADRM
DRM/ADRM
s
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
40. Hire of Electrical
equipments from
outsiders and Electricity
Board.
_ CEE has full powers to sanction
expenditure provided financially justified
and concurred in by Finance Branch.
41. Hiring of Railway’s
electrical equipments to
government bodies.
- CEE has full powers subject to realisation
of hire charges as certified by FA&CAO
in advance.
42. Supply of electric
energy to outsiders.
- CEE has powers subject to observance of
conditions stipulated in item 52 of
Annexure II to Chapter V of Indian Rly.
Financial Code Vol.I and financial
concurrence.
Note: This delegation will not supply in
cases of contracts where in supply of
electric energy would involve variation in
condition of contract.
As per
FA&CAO’s
letter
No.FA/G
08877/G
176
Delegation
dt. 10.10.66
for
proposals
emanating
from the
Divns which
are within
the
competence
of sanction
of HODs/
DAOs/
Sr.DAO
concurrence
will be
adequate.
49
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remarks
1 2 3 4 5 6 7 8 9
43. Introduction of Pooled
rate for electric energy
for use of staff. (Bd’s
letter
No.079/Elect/1/150/2
dt.18.12.82).
CEE has full powers to sanction the pooled
rate subject to verification by FA&CAO.
DRMs are
delegated full
powers to
sanction the
pooled rate
subject to prior
concurrence of
Associated
Accounts
Officers.
44. Sale of Steam Coal &
Cinders.
- COM has powers for sale of coal and
cinders subject to the conditions noted
below:
Condition:
1) Steam coal and cinders will be sold at all
Locomotive sheds and elsewhere under the
special order of the COM to such staff as
are mentioned below for their own use at
rates sanctioned by the General Manager at
the beginning of each financial year or more
frequently as may be necessary. These rates
will be notified in the Railway Gazettee.
i) All Western Railway staff.
ii) Foreign railway staff at junction stations.
iii) Special trains, Saloons or Inspection
carriage for use by VIPs High Dignitaries,
High Government Officials and railway
officers.
DRMs are
delegated
these powers.
Dy.CME/F
is delegated
these powers
DMEs and
Officers
incharge of
workshops are
delegated
these powers.
50
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remar
ks
1 2 3 4 5 6 7 8 9
Steam coal and cinders will be sold to the
abovementioned parties on cash basis.
2) The following monthly scale for the sale of steam
coal and cinders to the above mentioned parties must
strictly be followed but when supplied short of the
demand, the bias in the scheme distribution should be
in favour of the lower grades of staff.
Class I &
II Officers
Kgs.
Class III
staff drawing
a basic pay of Rs.1500/-
or more.
Kgs.
Class III &
IV staff
drawing a basic pay of
less than
Rs.1500/-
Kgs.
Steam Married 254 127 76
Coal Bachelors 127 63.5 38
Cinders Married 254 127 76
Bachelors 127 63.5 38
3) The following are entitled to purchase steam coal or
cinders for their use. The quantity will be sanctioned
by the Divisional Officer authorising the sale taking the
actual requirements into account:
i) Railway Schools.
ii) Catering Contractors
iii) Reading Rooms
iv) All other institutions belonging to Western Railway
v) Local Welfare Centres
vi) Railway Hospitals and Dispensaries.
Note:
(a) Supervision charges should not be levied on the sale
of steam coal to Railway Schools.
(b) In the case of sale of steam coal to catering
contractors, cost will be recoverable as above in so far
as it is not inconsistent with their contract.
51
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
Sr.
No.
Description/Authority Delegation
AGM Principal/Co-ordinating HODs SA Grade
Officer other
than
DRM/ADRM
DRM/
ADRMs
JA Grade
Officers
Sr.Scale
Officers
Remar
ks
1 2 3 4 5 6 7 8 9
(c) Steam coal and cinders will not be sold to outsiders
in any circumstances.
4) Applications for the purchase of steam coal and/or
cinders must be signed by the employees themselves
and countersigned by their immediate superiors, who
should submit these applications to the DRMs or works
Managers who will scrutinise the bonafides of
applications, enter them in manuscript register and
issue standing work orders sending a copy to the Loco
Foremen concerned. Applications from institutions
must be signed by their principal representative.
5) Steam coal required for boiling water for drinking
purposes will be supplied free of cost to Railway
Schools and debited to head J-110-99. The maximum
free supply will be 254 Kgs. Per month. The cost of
carriage should also be debited to J-110-99.
6) Carriage of steam coal from railway depots to the
residence of an applicant will have to be arranged for
by the applicant and the cost of carriage paid by him in
all cases except where arrangements made by the
railway for home delivery exist, in which case the
applicant will have to pay extra charges only for home
delivery.
45. Auction of cinders. - COM has full powers for auctioning cinders surplus to
the requirement of the railways.
DRMs are
delegated
these
powers.
Dy.CME(F)
is delegated
these powers
DMEs/
DENs are
delegated
these
powers.
52
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP
placed on Net is only for guidance and easy access.
53
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued
by DGM(G)-CCG from time to time. SOP placed on Net is only for guidance and easy access.
REGISTER OF CORRECTION SLIPS
Serial No. of
Correction Slip
Date of Correction
Slip
Part and No. of item
amended
Page No.
Initials of person
recording the
correction
Remarks
54
Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued
by DGM(G)-CCG from time to time. SOP placed on Net is only for guidance and easy access.
REGISTER OF CORRECTION SLIPS
Serial No. of
Correction Slip
Date of Correction
Slip
Part and No. of item
amended
Page No.
Initials of person
recording the
correction
Remarks
top related