urbact summer university 2013 - labs - shared public space - session 4

URBACT LABSESSION 4

Final Check

URBACT LAB 1 SESSION 4 2

LAB 4 – FINAL CHECK 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP3. Thinking ahead about monitoring4. Introducing the URBACT self-assessment tool5. Explaining the “Dragons den”

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LAB 4 – FINAL CHECK 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP3. Thinking ahead about monitoring4. Introducing the URBACT self-assessment tool5. Explaining the “Dragons den”

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LAB 4 – FINAL CHECK 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP3. Thinking ahead about monitoring4. Introducing the URBACT self-assessment tool5. Explaining the “Dragons den”

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COHERENCE OF LAP• WHY check?

• WHEN check?

• HOW to check…

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COHERENCE OF LAP

1.

2. Actions

Problems – Needs – Expected results

3.Results

Check: Expected results correspond to problems?

Check: Actions contribute to achievement of results?

Check: Results contribute to solve problem/address stakeholder needs?

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360 DEGREE COHERENCE OF LAP

Check Results Actions

Sustainable and integrated

social are there …? are there …?

environmental are there …? are there …?

economic are there …? are there …?

cross-sectoral cross-thematic

are there …? are there …?

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COHERENCE OF LAP1. Example where coherence was improved after checkingIntended results: Expansion of space capacity for mayor functions• Housing by 10.000 m²• Hotels by 5.000 m²• Social infrastructure by 3.000 m²

Conflict: Through checking it was realized that only 15.000 m² are available.

Solution: Definition of a process to coordinate which function at which location is to be realized best and monitoring that the intended results per function are not exceeded.

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COHERENCE OF LAPExercise: 30 minutes

In ULSG groups (staying in this lab room) check yourAction Table and portfolio using the 2 tools.

Deliverable: adjust plan if necessary

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LAB 4 – FINAL CHECK 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP3. Thinking ahead about monitoring4. Introducing the URBACT self-assessment tool5. Explaining the “Dragons den”

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PROJECT MONITORING

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GENERAL OBJECTIVES OF MONITORING1. Observing and analysing2. Reviewing the performance- output achievement3. Providing information to the general public and giving

advisory services4. Supporting evidence based decision making and taking

corrective actions

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THE URBACT SELF ASSESSMENT TOOLS

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LAB 4 – FINAL CHECK 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP3. Thinking ahead about monitoring4. Introducing the URBACT self-assessment tool5. Explaining the “Dragons den”

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THE URBACT SELF ASSESSMENT TOOLS: ULSGULSG

Main Headings:

Frequency of meetingsOrganisation of ULSGDiversity of membersParticipation of residents, users, business…Empowerment of users, citizensOther voicesInvolvement of managing AuthoritiesLeadershipAnimation and structure of meetings

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THE URBACT SELF ASSESSMENT TOOL: ULSGULSG Example of questions for self assessment:

Frequency of meetingsscore 1: LSG has few meetings (e.g. One per year)score 3: Regular meetings, no info on participationscore 5: Regular and frequent meetings with high level of participation, links to meeting notes

Diversity of membersscore 1: ULSG dominated by public officials from municipalityscore 3: ULSG mostly public officials but other agencies involvedscore 5: Involvement of all three sectors, (public, private, civil society)

Animation and structure of meetingsscore 1: All meetings are organised in traditional 'committee' formatsscore 3: some efforts to introduce new formatsscore 5: Innovative techniques have been deployed for meeting animation and shared decision making

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THE URBACT SELF ASSESSMENT TOOL: LAP

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THE URBACT SELF ASSESSMENT TOOL: LAP

Process and governance

Content of action plan

Integrated approachFinance and project planning

EU and URBACT added value

0

0.5

1

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LAB 4 – FINAL CHECK 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP3. Thinking ahead about monitoring4. Introducing the URBACT self-assessment tool5. Explaining the “Dragons den”

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PITCHING THE LOCAL ACTION PLANS IN LAB 5

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THE PRESENTATION• Each ULSG @work group selects 1-2 people to present the

LAP in 5 minutes• The presenters can use 3 pp slides, flipchart, other media• The presentation focuses on the action table developed in

Lab 3, and makes use of/reference to all portfolio materials• The presentation will be delivered to a panel of 3

representatives (1 from each of the other ULSG @work groups) and the Deputy Mayor in front of all Lab members

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THE LAP PORTFOLIO• Lab 1 Problem Tree

Validated Stakeholder List• Lab 2 Expected Results

Evidence Enhancement Table• Lab 3 Action table• Lab 4 Presentation

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CRITERIA FOR SUCCESS(SCORE EACH CRITERION FROM 1 TO 5)

Criteria Score1. Coherence between problem, actions and results

2. Addressing the deputy mayor’s challenge

3. Feasibility

4. Integrated approach

5. Quality of presentation

Total

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THE PANEL• Each ULSG @work group selects one panel member

(different to the LAP presenters)• Each panel member is given a role (managing authorities,

private enterprises/funders, local residents...)• They listen to the presentation (5 min)• They ask questions (5 min) from the perspective of their

particular role• Questions can be asked from the floor (whole Lab group)

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ULSG@WORK 4• Time• Objective: Prepare pitch• Tasks: to prepare to pitch• Tool: Portfolio+ 3 slides (written) + ????• Deliverables:• Dragons Den pitch• 1 slide Unique Selling Proposition at lunchtime!!!

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FINAL REFLECTIONS• What have you learnt?• What will you do differently in future?

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