university ohana meeting “byu hawaii organizational design” 12 june 2008

University Ohana Meeting

“BYU Hawaii Organizational Design”

12 June 2008

Imperatives

• Continue to improve quality of education

• Reduce costs to the Church

Imperatives

• Continue to improve quality of education– Depends in part on operations– Organize to improve potential for smooth

operations– Councils to improve communication

• Reduce costs to the Church– More efficient operations– Fewer directors with more responsibilities– Simplified structure where possible

Guiding Principles

• Student and mission focused• Activities vs. current departments• Similar activities consolidated• Fewer directors with more

responsibilities• Presumes right personnel and

working processes (accountability) • Well-functioning councils

Councils - Purpose

• Obtain input from stakeholders

• Coordinate between departments

• Serve as a communication vehicle to campus

Recommendations

• Organize a council focused on Student Progress/Core Processes

STAGES OF STUDENT PROGRESS

Discipleship Academics Work/Service Student Development

Preparation and Selection

1st Year Transition

Retention

Preparation for Graduation and Career

Post Graduation

Recommendations

• Organize a council focused on Student Progress/Core Processes

• Dissolve some committees and incorporate them into these councils where possible

Methodology

• Feedback from April meeting• Interviews with campus departments• Discussion document from

departments– Products and services– Whom they serve– Ideas for improvement

• Benchmarks solicited from departments

Methodology (cont.)

• Comparisons with similar institutions

• Survey results from prominent national organizations

• Leadership Roles and Guidelines

Leadership Guidelines

• Reporting Line• Qualifications• Scope• Span of Control• Strategy and Implementation• Internal and External

Communications• University Resources• Employee Development

What Has Changed?

• Adjustments to VP assignments presented on April 10

Adjustments from April

• Health Center functions to remain with VP for Administrative Services

• Assessment and Testing functions to remain with Assistant to the President

• CIO CTO Associate VP for Technology• Intramurals to remain with Academic VP• Postpone/review consolidation of Library

Copy Center with Print Services

Vice President for Administrative Services

Additional Changes VP for Administrative Services • Consolidate security, safety, emergency

preparedness, and risk management functions– Director of Campus Safety and Security

• Move student insurance functions from HR to Health Center

• Consolidate most of Housing Maintenance functions with Physical Plant Maintenance

Vice President for Academics

Organizational Changes VP for Academics

• Associate VP for Technology • Associate VP for Academics• College Realignment• Director of Enrollment Management

– Admissions– Registrar– Academic Advising– Campus Scheduling

Organizational Changes VP for Academics

• CITO restructured– Continuing Education– Distributed Learning– Faculty and Course Development

• Records Management and Information Security

• Creation of Instructional Media and Development Unit

Instructional Media and Development Unit

• Includes these functions:– TV Studio– Media Production Center– Broadcast Services– Cable Programming– Sound and Lighting– Media Scheduling and Delivery– Media Development Center– Computer Labs– TEC Rooms

• Reports through Associate VP for Technology

Assistant to the President

Vice President for Student Development and Services

Organizational Changes VP for Student Development

and Services• Consolidate student development,

leadership, activities, and honor code functions– Director of Student Leadership and

Honor• Consolidate student counseling and

international student service functions– Director of Counseling and

International Student Services

Organizational Changes VP for Student Development

and Services (cont.)• Consolidate student work

experience, internships, career preparation and alumni functions– Director of Student Work, Career and

Alumni Services

Implementation

• Timing

• Transition

• Sizing

Handouts

• Core Processes (yellow)• Leadership Roles and Guidelines

(green)• Organizational Chart (white)• Major Tasks and Key Factors for

Success (white)

Small Group Q&A

• Student Development – President Wheelwright, MCK 101

• Assistant to President – Bill Neal, MCK 152

• Administrative Services – Mike Bliss, AUD

• Academics – Max Checketts, MCK 127

Simple Model

Teaching/Learning

Student Support

University Support

Admissions Placement

President

Assistant to the President

VP of University Support

VP of Student Support

VP of Academics

Prophetic History

“Influence for peace internationally . . .” --President David O. McKay

BYU HAWAI‘I IMPACT ON BUILDING THE KINGDOM

Membership in Pacific and Asian Countries

Country 2003 2007 % GrowthCambodia 6089 7874 29.32%

China, including Hong Kong 21529 22556 4.77%

India 4632 6454 39.34%

Indonesia 5720 6144 7.41%

Japan 119267 121774 2.10%

Malaysia 2237 3633 62.41%

Mongolia 5455 7306 33.93%

Philippines 526178 572619 8.83%

Singapore 2334 2612 11.91%

South Korea 75149 79652 5.99%

Sri Lanka 783 1108 41.51%

Direct Support of Students

• Work-Study Scholarships for 1,950 International Students – IWES - $7,500/year– Level 2 - $5,500/year– Level 3 - $3,500/year

• Work Opportunities – 800 students at PCC and 1100 on campus, integral to educational experience

• Internships and Career Mentoring – Transition and Return Home as Professionals