trello - university of st andrews web team

Gareth J M Saunders Web Architect

gareth.saunders@st-andrews.ac.uk

at St Andrews

Gareth J M Saunders

blog.garethjmsaunders.co.ukstawebteam.wordpress.com

twitter.com/garethjmstwitter.com/stawebteam

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Web ArchitectUniversity of St Andrews

Outline

1. Journey

2. Trello—quick tour

3. Demo—how we use it now

Web Manager Web Architect Web Developer(Coming soon)

Web Editor Web EditorApprentice

(Coming soon)

2012

2006-2008

Web Manager Assistant Information Architect/ Web Manager

2006-2008

Web Manager Assistant Information Architect/ Web Manager

2008

Web Manager Web Software Developer

Assistant Information Architect/ Web Manager

Growing backlog of projects

Adopted Agile in 2008

2008

Web Manager Web Software Developer

Assistant Information Architect/ Web Manager

2009

Web Manager Web Software Developer

Web Editor

Assistant Information Architect/ Web Manager

Scrum task board

Tickets

Progress

Completed tickets

Web Manager Web Software Developer

Web Editor School Migration Project Officer

Assistant Information Architect/ Web Manager

2010

LimitationsPost-it® notesare awfy wee.

You needto be in

the room to use it

Online tools

Criteria

Free—no budgetHostedSimpleCustomisableMultiple projects

Trial

Fixed workflow

Web Manager Web Developer

Web Editor School Migration Project Officer

Assistant Information Architect/ Web Manager

2011

Web and Portal Team Leader

Web Architect Web Developer

Web Editor Web Editor

2011—restructure

Disaster!

17 September 2011

Trello

Joel Spolsky / Fog Creek

FreeNo fixed workflowVery customisableVery easy to move cards between boards

What we liked about Trello / 1

Work remotelyBigger than a Post-it® noteUnlimited boards, users, uploads*Private or public boardsProduct is improving

What we liked about Trello / 2

* 10 MB file limit on each file uploaded

Trello development on Trello

Trial until Steve returned…

…we’re still using it

New board

Lists

Cards

Open cardClick the card to open it…

Open cardTitle is editable. The (2) indicates Scrum/Agile story points value assigned to that card.

Open cardDescription is editable (activity comments are not)

Assign existing labels from here. Or use the shortcut keys 1-6.

Labels (1-6)

Colour blind?

Label colours

Open cardAssign members to this card, or cilck A to bring up the dialog, or press spacebar to assign to self

Open card10 MB per attachment

No limit on number per card or board

No account data storage limit

Open cardKeep up to date with cards you are interested in, not just your own

Open cardVote on feature ideas or which card should be tackled next

Open cardYou can create multiple checklists per card. Elements are moveable within lists, but not between lists

Open cardAssign a due date. No way currently to view all due dates within a board

Open cardView all activity (edits, comments, uploads, etc.). Activity entries are not editable; uploads can be deleted

Move cards within lists and boards, or between boards

Filter (1)

Filter (2)

Search

Shortcuts

Copy board

Chrome extensionsTrello Scrum Trello Boards

Story points

Points Duration

0 5 minutes

1 15 minutes

2 30 minutes

3 1 hour

5 3 hours

8 1 day

13 3 days

20 5 days

Demo

Demo

Web team admin

Demo

Project board

Follow our adventures at: twitter.com/stawebteam

stawebteam.wordpress.com

gareth.saunders@st-andrews.ac.uk

Thank you