transient student admission application pass through webinar

Transient Student Admission ApplicationPass Through Webinar

Dennis GriffithFACTS.orgdgriffit@usf.edu

Agenda• Legislation• Pass through program flow• Transient Student Admission Application (TSAA) form and data • FACTS TSAA Request• Institution TSAA Response• Administrator resubmission of the TSAA Request• Documentation and Specifications available

This slides for this Webinar are available on the FACTS.org administration site at:

http://www.factsadmin.org/TSAA/TSAAPassthrough.pptx

The Florida Virtual Campus shall be: ◦ FCLA, CCLA, FDLC, FCAAS – July 1

Implement a streamlined automated, online admissions app for transient students.◦ Defined as undergraduates, currently enrolled and

pursing a degree at a public postsecondary education institution and who enroll in a course offered by a public postsecondary education institution that is not the student’s degree-granting institution.

Legislation: HB5201

All Florida colleges and universities must:◦ Use the transient app, through the

statewide computer-assisted student advising system (now with FVC). This is the only app you can require.

Implement the financial aid procedures Transfer credit awarded by the transient

institution to the degree-granting institution.

By December 1, 2012, provide for an interface (pass through) to electronically send and receive and process the app.

Legislation HB5201 (cont.)

Transient Student Admission Application

Pass Through Program Flow

Student Transient

Student Admission Application (TSAA)

(1)

1. Student submits Transient Student Admission Application

Student

Agent

Transient Student

Admission Application (TSAA)

(1)

(2)

1. Student submits Transient Student Admission Application2. Home institution and host institution agents approve

Student

Agent

Transient Student

Admission Application (TSAA)

FACTS Serve

r

(1)

(2)

(3)

1. Student submits Transient Student Admission Application2. Home institution and host institution agents approve3. TSAA request sent to FACTS Communication Server

Student

Agent

Transient Student

Admission Application (TSAA)

FACTS Serve

r

Host Institution Server

(1)

(2)

(3) (4)

1. Student submits Transient Student Admission Application2. Home institution and host institution agents approve3. TSAA request sent to FACTS Communication Server4. FACTS Communication Server sends the TSAA request to the institution’s admission server

Student

Agent

Transient Student

Admission Application (TSAA)

FACTS Serve

rInstitution

Server

(1)

(2)

(3) (4)

(5)

1. Student submits Transient Student Admission Application2. Home institution and host institution agents approve3. TSAA request sent to FACTS Communication Server4. FACTS Communication Server sends the TSAA request to the institution’s admission server5. Institution admission server sends the TSAA response back to FACTS Communication Server

Student

Agent

Transient Student

Admission Application (TSAA)

FACTS Serve

rInstitution

Server

(1)

(2)

(3) (4)

(6) (5)

1. Student submits Transient Student Admission Application2. Home institution and host institution agents approve3. TSAA request sent to FACTS Communication Server4. FACTS Communication Server sends the TSAA request to the institution’s admission server5. Institution admission server sends the TSAA response back to FACTS Communication Server6. FACTS Communication Server sends the TSAA response back to TSAA

Transient Student Admission Application

Transient Student Admission Application form and data

Sample Transient Student Admission Application

Questions?

Transient Student Admission Application

FACTS TSAA Request

003356TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="Y" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>99999</RETNCODE> </STANDARD_BLK> <ADMISSION_REQ FACTS_ID="TF000000105" Track="000000105"> <APPLICANT_MASTER AppCat="T" AppType="01" YR="2012" MON="Fall"> <SSN>555555555</SSN> <NAME Relationship="18"> <LAST_NAME>Griffith</LAST_NAME> <FIRST_NAME>Dennis</FIRST_NAME> <MIDDLE_NAME>Dale</MIDDLE_NAME> <SUFFIX></SUFFIX> </NAME> <ADDRESS AddrType="P" > <ADDRESS1>777 Glades Road</ADDRESS1> <ADDRESS2>Box 323</ADDRESS2> <CITY>Boca Raton</CITY> <STATE>FL</STATE> <ZIP>33431</ZIP> <DAY_PHONE>5555555555</DAY_PHONE> <EMAIL_ADDRESS>name@fau.edu</EMAIL_ADDRESS> </ADDRESS>

003356TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="Y" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>99999</RETNCODE> </STANDARD_BLK> <ADMISSION_REQ FACTS_ID="TF000000105" Track="000000105"> <APPLICANT_MASTER AppCat="T" AppType="01" YR="2012" MON="Fall"> <SSN>555555555</SSN> <NAME Relationship="18"> <LAST_NAME>Griffith</LAST_NAME> <FIRST_NAME>Dennis</FIRST_NAME> <MIDDLE_NAME>Dale</MIDDLE_NAME> <SUFFIX></SUFFIX> </NAME> <ADDRESS AddrType="P" > <ADDRESS1>777 Glades Road</ADDRESS1> <ADDRESS2>Box 323</ADDRESS2> <CITY>Boca Raton</CITY> <STATE>FL</STATE> <ZIP>33431</ZIP> <DAY_PHONE>5555555555</DAY_PHONE> <EMAIL_ADDRESS>name@fau.edu</EMAIL_ADDRESS> </ADDRESS>

003356TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="Y" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>99999</RETNCODE> </STANDARD_BLK> <ADMISSION_REQ FACTS_ID="TF000000105" Track="000000105"> <APPLICANT_MASTER AppCat="T" AppType="01" YR="2012" MON="Fall"> <SSN>555555555</SSN> <NAME Relationship="18"> <LAST_NAME>Griffith</LAST_NAME> <FIRST_NAME>Dennis</FIRST_NAME> <MIDDLE_NAME>Dale</MIDDLE_NAME> <SUFFIX></SUFFIX> </NAME> <ADDRESS AddrType="P" > <ADDRESS1>777 Glades Road</ADDRESS1> <ADDRESS2>Box 323</ADDRESS2> <CITY>Boca Raton</CITY> <STATE>FL</STATE> <ZIP>33431</ZIP> <DAY_PHONE>5555555555</DAY_PHONE> <EMAIL_ADDRESS>name@fau.edu</EMAIL_ADDRESS> </ADDRESS>

003356TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="Y" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>99999</RETNCODE> </STANDARD_BLK> <ADMISSION_REQ FACTS_ID="TF000000105" Track="000000105"> <APPLICANT_MASTER AppCat="T" AppType="01" YR="2012" MON="Fall"> <SSN>555555555</SSN> <NAME Relationship="18"> <LAST_NAME>Griffith</LAST_NAME> <FIRST_NAME>Dennis</FIRST_NAME> <MIDDLE_NAME>Dale</MIDDLE_NAME> <SUFFIX></SUFFIX> </NAME> <ADDRESS AddrType="P" > <ADDRESS1>777 Glades Road</ADDRESS1> <ADDRESS2>Box 323</ADDRESS2> <CITY>Boca Raton</CITY> <STATE>FL</STATE> <ZIP>33431</ZIP> <DAY_PHONE>5555555555</DAY_PHONE> <EMAIL_ADDRESS>name@fau.edu</EMAIL_ADDRESS> </ADDRESS>

003356TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="Y" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>99999</RETNCODE> </STANDARD_BLK> <ADMISSION_REQ FACTS_ID="TF000000105" Track="000000105"> <APPLICANT_MASTER AppCat="T" AppType="01" YR="2012" MON="Fall"> <SSN>555555555</SSN> <NAME Relationship="18"> <LAST_NAME>Griffith</LAST_NAME> <FIRST_NAME>Dennis</FIRST_NAME> <MIDDLE_NAME>Dale</MIDDLE_NAME> <SUFFIX></SUFFIX> </NAME> <ADDRESS AddrType="P" > <ADDRESS1>777 Glades Road</ADDRESS1> <ADDRESS2>Box 323</ADDRESS2> <CITY>Boca Raton</CITY> <STATE>FL</STATE> <ZIP>33431</ZIP> <DAY_PHONE>5555555555</DAY_PHONE> <EMAIL_ADDRESS>name@fau.edu</EMAIL_ADDRESS> </ADDRESS>

<ADDRESS AddrType="F" > <ADDRESS1>111 East Las Olas Boulevard</ADDRESS1> <ADDRESS2></ADDRESS2> <CITY>Fort Lauderdale</CITY> <STATE>FL</STATE> <ZIP>33301</ZIP> <DAY_PHONE>5555555555</DAY_PHONE> <EMAIL_ADDRESS>name@broward.edu</EMAIL_ADDRESS> </ADDRESS> <CITIZENSHIP Code="US" /> <IMMIGRANT_STATUS Code="T" /> <GENDER Code="M" /> <BIRTHDATE YR="1964" MON="05" DAY="12" /> <RACE_ETHNICITY>[A H]</RACE_ETHNICITY> <PARENT_SCHOOL_FICE_CODE>0001481</PARENT_SCHOOL_FICE_CODE> <COMMENT>I want to take this course for my major</COMMENT> <SUBMITTED_TIMESTAMP>05/06/2012 9:24 AM</SUBMITTED_TIMESTAMP> </APPLICANT_MASTER> <COURSE CrsNbr="ENG1101" CredHrs="3" Approved="Y"> <COURSE_TITLE>English I</COURSE_TITLE> <COURSE_USE>M</COURSE_USE> <COURSE_EQUIVALENT>Any English course</COURSE_EQUIVALENT> <COURSE_DISTANCE_LEARNING>Y</COURSE_DISTANCE_LEARNING> <FINANCIAL_AID_ELIGIBLE>Y</FINANCIAL_AID_ELIGIBLE> </COURSE>

<ADDRESS AddrType="F" > <ADDRESS1>111 East Las Olas Boulevard</ADDRESS1> <ADDRESS2></ADDRESS2> <CITY>Fort Lauderdale</CITY> <STATE>FL</STATE> <ZIP>33301</ZIP> <DAY_PHONE>5555555555</DAY_PHONE> <EMAIL_ADDRESS>name@broward.edu</EMAIL_ADDRESS> </ADDRESS> <CITIZENSHIP Code="US" /> <IMMIGRANT_STATUS Code="T" /> <GENDER Code="M" /> <BIRTHDATE YR="1964" MON="05" DAY="12" /> <RACE_ETHNICITY>[A H]</RACE_ETHNICITY> <PARENT_SCHOOL_FICE_CODE>0001481</PARENT_SCHOOL_FICE_CODE> <COMMENT>I want to take this course for my major</COMMENT> </APPLICANT_MASTER> <COURSE CrsNbr="ENG1101" CredHrs="3" Approved="Y"> <COURSE_TITLE>English I</COURSE_TITLE> <COURSE_USE>M</COURSE_USE> <COURSE_EQUIVALENT>Any English course</COURSE_EQUIVALENT> <COURSE_DISTANCE_LEARNING>Y</COURSE_DISTANCE_LEARNING> <FINANCIAL_AID_ELIGIBLE>Y</FINANCIAL_AID_ELIGIBLE> </COURSE>

<REGISTRAR_CERTIFICATION> <IS_ENROLLED_IN_DEGREE_PROGRAM YN="Y" /> <IS_ELIGIBLE_TO_REENROLL YN="Y" /> <HAS_REQUIRED_VACCINATIONS YN="Y" /> <LEGAL_CLASSIFICATION Code="R" /> </REGISTRAR_CERTIFICATION> <TF_SECTION Institution="H"> <SECTION_TITLE>Program Advisor</SECTION_TITLE> <SECTION_ROLE>Advisor</SECTION_ROLE> <CONTEXT_REAL>Florida Atlantic University</CONTEXT_REAL> <COMMENT>This student should do well in this course</COMMENT> <USER_NAME>advisor</USER_NAME> <FULLNAME>John Smith</FULLNAME> <SIGNED_TIMESTAMP>05/06/2012 9:24 AM</SIGNED_TIMESTAMP> <SIGNED_STATE>Approved</SIGNED_STATE> </TF_SECTION> <TF_SECTION Institution="H"> <SECTION_TITLE>Registrar</SECTION_TITLE> <SECTION_ROLE>Registrar</SECTION_ROLE> <CONTEXT_REAL>Florida Atlantic University</CONTEXT_REAL> <COMMENT></COMMENT> <USER_NAME>fauregistrar</USER_NAME> <FULLNAME>Ellen Leesburg</FULLNAME> <SIGNED_TIMESTAMP>05/06/2012 10:50 AM</SIGNED_TIMESTAMP> <SIGNED_STATE>Approved</SIGNED_STATE> </TF_SECTION>

<REGISTRAR_CERTIFICATION> <IS_ENROLLED_IN_DEGREE_PROGRAM YN="Y" /> <IS_ELIGIBLE_TO_REENROLL YN="Y" /> <HAS_REQUIRED_VACCINATIONS YN="Y" /> <LEGAL_CLASSIFICATION Code="R" /> </REGISTRAR_CERTIFICATION> <TF_SECTION Institution="H"> <SECTION_TITLE>Program Advisor</SECTION_TITLE> <SECTION_ROLE>Advisor</SECTION_ROLE> <CONTEXT_REAL>Florida Atlantic University</CONTEXT_REAL> <COMMENT>This student should do well in this course</COMMENT> <USER_NAME>advisor</USER_NAME> <FULLNAME>John Smith</FULLNAME> <SIGNED_TIMESTAMP>05/06/2012 9:24 AM</SIGNED_TIMESTAMP> <SIGNED_STATE>Approved</SIGNED_STATE> </TF_SECTION> <TF_SECTION Institution="H"> <SECTION_TITLE>Registrar</SECTION_TITLE> <SECTION_ROLE>Registrar</SECTION_ROLE> <CONTEXT_REAL>Florida Atlantic University</CONTEXT_REAL> <COMMENT></COMMENT> <USER_NAME>fauregistrar</USER_NAME> <FULLNAME>Ellen Leesburg</FULLNAME> <SIGNED_TIMESTAMP>05/06/2012 10:50 AM</SIGNED_TIMESTAMP> <SIGNED_STATE>Approved</SIGNED_STATE> </TF_SECTION>

<TF_SECTION Institution="T"> <SECTION_TITLE>Registrar</SECTION_TITLE> <SECTION_ROLE>Registrar</SECTION_ROLE> <CONTEXT_REAL>Broward College</CONTEXT_REAL> <COMMENT></COMMENT> <USER_NAME>registrar</USER_NAME> <FULLNAME>Jane Doe</FULLNAME> <SIGNED_TIMESTAMP>05/07/2012 3:10 PM</SIGNED_TIMESTAMP> <SIGNED_STATE>Approved</SIGNED_STATE> </TF_SECTION> </ADMISSION_REQ></FACTS_MESSAGE>

Transient Student Admission Application

Institution TSAA Response

000398TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="N" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>00000</RETNCODE> <RETNMESS></RETNMESS> </STANDARD_BLK> <ADMISSION_RESP Type="C">1234567890123456789012345</ADMISSION_RESP></FACTS_MESSAGE>

000398TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="N" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>00000</RETNCODE> <RETNMESS></RETNMESS> </STANDARD_BLK> <ADMISSION_RESP Type="C">1234567890123456789012345</ADMISSION_RESP></FACTS_MESSAGE>

000398TCP FXML00ADMISSIONS 0001481000010250 <?xml version="1.0"?><FACTS_MESSAGE Process="ADMISSION" Request="N" Wait="N"> <STANDARD_BLK> <STATEKEY>T0000273M0000001</STATEKEY> <IPADDRESS>111.111.11.111</IPADDRESS> <PORT>03006</PORT> <RETNDATA>WA00, SWWP0F00P0002323</RETNDATA> <STUID>TF000000105</STUID> <RETNCODE>00000</RETNCODE> <RETNMESS></RETNMESS> </STANDARD_BLK> <ADMISSION_RESP Type="C">1234567890123456789012345</ADMISSION_RESP></FACTS_MESSAGE>

Questions?

Transient Student Admission Application

Administrator Resubmission of the TSAA Request

Transient Student Admission Application

Documentation and Specifications availablehttp://www.factsadmin.org

Documentation and Specifications http://www.factsadmin.org

Documentation and Specifications http://www.factsadmin.org

Implementation Steps1. Send an email to the FACTS Help Desk ( factshelp@admin.usf.edu ) indicating you

are ready to start coding the TSAA pass through. Include the IP and Port for the admissions listener that will receive the TSAA request.

2. FACTS will copy your TSAA workflow from production to our test region ( http://test.facts.org ) and set up your institution for pass through.

3. Code and test the pass through. The FACTS Help desk will set up some sample TSAA forms that you can resubmit continuously through the TSAA administrator screen. This will make testing and debugging the pass through code easier.

4. When you are finished coding and testing, send an email to the FACTS Help Desk indicating that you are ready to move to production and the date you would like to go to production. FACTS moves institutions to production on Tuesday and Thursday mornings.

5. Don’t forget to coordinate the production move with your Admission staff!

Questions & Answers

FACTS Specifications and Sample Formshttp://www.factsadmin.org

FACTS Helpdeskfactshelp@admin.usf.edu

Dennis Griffithdgriffit@usf.edu