training staff on good records management

Training staff on good records managementKylie Welch – Records Management Advisor

Introduction» Kylie Welch – Whitireia Records Management Advisor (Over 4 years)» Wendy Wen – Whitireia Records Management Administrator (Over 4 years)

When starting there was a good foundation, a well thought out framework

About Whitireia New Zealand

- Porirua- Elsdon (Trades)- Wellington (3 sites)- Auckland- Tonga

Campus Sites

The Challenge» The challenge our Manager gave us was to engage our staff in training

Resources Allocated» Two staff members – one full time, one 30 hours» Meeting rooms with audio video capabilities» Website on Moodle» Webpage on SharePoint system» Travel budget to visit all campuses» Support from our off-site storage providers with giveaways

Step 1. Create an online space to teach from

» SharePoint Records Management Webpage for us to teach from» Before SharePoint we had a page on our intranet

Step 2. The 1 hour staff workshopAll staff emails were sent out to engage attendees once a month

The Workshop… more detail…

Introductions – great to get to know staff (5 mins)

Don’t laugh – the icebreaker… lets give it a go (5 mins) make sure you have giveaways!

After the Icebreaker move into webpage topics

After the Icebreaker move into webpage topics

kylie.welch@whitireia.ac.nz

wendy.wen@whitireia.ac.nz