tiptop gp 5.3 training datasystems tiptop product centre project management － manufacture 1

TIPTOP GP 5.3 TIPTOP GP 5.3 TrainingTraining

DatasystemsTIPTOP Product Centre

Project Management －Manufacture

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AgendaAgenda

1. Flowchart & Glossary Explanation 2. Project Basic Information Maintenance 3. Work Breakdown Structure (WBS) of Project4. Networking of Project5. Batch Calculation & Adjustment of Project6. Monitor & Control Project Schedule7. Project Milestone Setting 8. Management of Other Manufacture System 2

Function Scope BriefFunction Scope Brief

• Work Breakdown Structure (WBS)

• Networking of Project

• Monitor & Calculation Project Schedule

Purpose: Having better project description via WBS and networking.

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WBSWBS ExplanationExplanation （（ 1/31/3 ））What is Work Breakdown Structure (WBS) ?• Regarding WBS as “the main propose of project” • Kind of main technique to control project scope and

basic calculation for cost and resource • It is also a framework for breakdown work

organization to an suitable level. Thus, it is easier to plan and control.– According to the network drawing by definition and

relationship of the activity, we can answer how to finish this project.

– According to the network schedule, we can answer when the project can be finished.

• Project subtask can be hierarchical decomposition to a subtask or project package by WBS.

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WBSWBS ExplanationExplanation （（ 2/32/3 ））

WBS features ：• Output-oriented– WBS is based on end product or output-

oriented to deliverable – Suitable to describe its elements by noun

• 100% rules compliance– Down level of decomposition (sub-layer) must be 100%

represents up level (parent-layer) element works– Making sure elements are delimited and

related with one specific work to avoid activities are not been Ignored or repeated

WBSWBS ExplanationExplanation （（ 3/33/3 ））

Example: Using WBS in cost management• The 5 special applications of WBS in cost

management1. Bottom-up cost estimates2. Collection of history information such as

Integrating purchasing, sales, production, inventory management module…etc.

3. Subject connection diagram4. Earned Value Management ( EVM）5. Budget

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Basic

InformationProject Definition

Work breakdown structure

Budget

Costs

Basic dates

Responsibility-orientedorganization

Network

Process-orientedorganization

Dates

Resources

Resource costs

1:N1:N1:N

Project Breakdown

Structure(WBS)Oriented to responsibility

Network

ArchitectureOriented to workflow

WBS ConceptWBS Concept

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Example of WBS in Subject Connection Diagram

01-1-2-1 Pre-sales

stage

01-2-2-1

Training

01-1Fee

01-2Cost

01-2-2-2

Labor

01-1-2-1Outsourcin

g

Su

bje

c

t

WB

S

Project 001

Human Resources Cost

4070101

WBS Subject Connection

Diagram

•output-oriented

• Organization

output oriented

• Checking expenses

and Cost typePre-sales

Cost

5020380

Project Cost-Human Resources

Cost

5020230

Project Cost-Training cost

5020380

AccommodationFeeFee

OTMeals

….

Domestic Travel Cost

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Main Flow Diagram

WBS Schedule Check

WBS Schedule Projection

Activity Schedule

Check

Networking

Project Basic data Import

Activity Network Schedule Projection

Project Management Parameter Setting

Project Classification Maintenance

POC Basic Files

Obtainment

Technique Type Maintenance

Equipment Type Maintenance

Expense No. maintenance

Project Classification Maintenance

POC Basic Files Obtainment

The Order Requirement of WBS

(Material, Labor, Equipment and Cost)

The Order Requirement of Activity (Material, Labor,

Equipment and Cost)

Project WBS Decomposition

WBS Aggregate demand projections of WBS (Material, Labor,

Equipment and Cost)

Project Material Transfer 9

Part 1 ： Basic Data Maintenance

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Project Management System Parameter Setting （ asms300 ）

1. Setting WBS unique code via setting code length

2. The max WBS code length is 40

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Expenses No. Maintenance （ apji200 ）

Purpose: User Project cost forecast and following reimbursement by Expenses No. conduct attributed for convenience purposes

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POC Basic Files Obtainment

Purpose ： Different ways for estimating the lowest-order WBS/ activities in the percentage of completion. Anticipating the completion rate for each activity with the activity of the weight set, the projected upper WBS completion rate, thereby progressively throughout the project's completion rate projections

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1. Start - Finish Rule:Example: Default 20 at beginning: a. Activity Start Confirmed ： Activity Program Completion Rate 20％； Activity Finish Confirmed ： Completion Rate 100 ％ b. If Activity Start is not confirmed but the time to reach the plan of working date: Activity Program Completion Rate 20％； If Activity Finish is not confirmed but the time to reach the plan of finishing date: Completion Rate 100 ％2. Estimate:Completion progress predictive value is estimated by WBS/ internet. If value is limited, predictive value is NOT allowed to over the limited value before feedback actual schedule.3. DEGREE OF PROCESSING:Using the schedule check result to be completion progress.4. TIME proportionality ,level of effort:Time and the percentage of completion is assumed linear relationship, as planned time, the projected ratio of its completion.

POCPOC Type ExplanationType Explanation

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Part 2 ： Work Breakdown Structure

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Project Data Maintenance （ 1/2）

1. Standard Project - copy & simplify project 2. Project Implement – following actual work

Network Select: If network maintenance is necessary in this projectbudget Control Select ： If budget control before purchase is necessary in this case 16

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Import Way: 1. TOP-DOWN2. BOTTOM-UP3. OPEN-PLANNING

Estimate Way:1. FORWARD SCHEDULING2. BACKWARD SCHEDULING

Project Data Maintenance （ 2/2）

Project WBS information maintenance

Activity: Only for the basic level of WBS. To decide if network in this project relates to WBSProject Budget: If it is able to maintain request information of cost forecast at this checkpoint Cost Target: The information of sales and purchase ＝ If it is related with WBS

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Part 3 ： Networking

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Networking

WBS part No.: The last level of WBS and with activity are requested

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Activity detail data maintenance

For calculating the earliest start time, the earliest finish time, the last start time and the last finish time

For Calculating corresponded WBS schedule

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Building up relationship of each activity

Composition Network Diagram ：

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PART 5 ： Project Batch Projections And Adjustments

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Status modification Explanation Status modification Explanation （（ 1/21/2））

WBS Status

/*0 :Open*//*1 :Approved*//*2:Frozen *//*3 :Completion*//*4 :Closed */

1. “Open” WBS status is as open. It is able to build WBS relationship and network activity checkpoint.2. The WBS last checkpoint is only allowed to link with sales voucher in “Approved” Status. In this status, WBS basic information is NOT allowed to be modified and any sales voucher about this WBS is NOT allowed to be canceled “Approved”.3. “Frozen” means the last WBS checkpoint is NOT able to be used by new sales voucher. To cancel Frozen will be requested authorization.4. “Completion”/“Closed” status of WBS last checkpoint can not be quoted by sales voucher.

0 1

2

3

4

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Activity

Status

/*0 :Open*//*1 :Approved*//*2:Frozen *//*3 :Completion*//*4 :Closed */

1. “Open” activity building status is as open. The network information is able to be built in this status.

2. The WBS last checkpoint is only allowed to link with sales voucher in “Approved” Status. In this status, All information about upstream are NOT allowed to be canceled “Approved”.

3. “Frozen” means to temporary freeze approved activity status. It means the activity is NOT able to be used by new sales voucher.

4. “Completion”/“Closed” activity status can not be quoted by sales voucher.

0 1

2

3

4

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Status modification Explanation Status modification Explanation （（ 2/22/2））

Part 6 ： Project Schedule Checking

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WBS/ Activity Status Modification

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Part 7 ： Project Milestone Setting

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Project Milestone Management

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Project Multi- Accounts Receivable & Payable management

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Part 8 ： Related With Other Manufacture System

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Project Material Import Transfer Requisitions

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Project Requisitions

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Project Manufacture Order

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Project Sales Order

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Project Inventory Transceiver And Scrap

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