strategic planning overview
Post on 07-Nov-2021
2 Views
Preview:
TRANSCRIPT
Copyright © Education Elements, Inc. All rights reserved. 1
Strategic Planning Overview
April 20, 2021
Canyons School District
Copyright © Education Elements, Inc. All rights reserved. 22Copyright © Education Elements, Inc. All rights reserved.
Key Questions
What is the process and when will it happen?
How will members of the community be engaged
in this process?
What are the roles and responsibilities of the Board of Education?
Copyright © Education Elements, Inc. All rights reserved. 33
Process + Timeline
Copyright © Education Elements, Inc. All rights reserved. 4
Schools grow when people grow
1000+Schools
250+Districts
37States
Founded in
2010
Blended &Personalized
Learning
StrategicPlanning
ReturnPlanning Equity
LeadershipDevelopment& Coaching
Teams &Culture
Teacher Retention
Copyright © Education Elements, Inc. All rights reserved. 55
Responsive Planningis developing a plan that prioritizes the
process over the product in order to sustain, adapt, and pivot.
Copyright © Education Elements, Inc. All rights reserved. 66Copyright © Education Elements, Inc. All rights reserved.
Education Elements believes when
Teams prioritize SPRINTS and plan to PIVOT then they are RESPONSIVE.
Communication is CLEAR and CONSTANT then stakeholders INTEGRATE THEIR BELIEFS
Many perspectives are CONSULTED and INCLUDED then a plan is developed WITH and NOT FOR the community
Stakeholders are engaged in FEEDBACK AND DESIGN then there is HIGH BUY-IN and LOW FRICTION
Copyright © Education Elements, Inc. All rights reserved. 77
“In preparing for battle, I have always found that plans are useless, but
planning is indispensable.”- President Dwight D. Eisenhower
Copyright © Education Elements, Inc. All rights reserved. 88
Necessity of Throughlines for Learning Successfully
Teacher access to skills and knowledge
Content and communities which foster skill development and knowledge transfer
3
Leadership
Systems level thinking and decision-making. Focus on
developing teachers and staff to execute on
strategies.
2
Strategies
Determining which critical approaches will be taken to serve diverse student and community needs
1
Throughlines
Things the pandemic taught us:
● Not all teachers are equally prepared to teach in a tech enabled world
● Students are successful in different conditions
● Many families need training to support their students
● Leadership also needs support in understand how to teach and operate with technology
● Instructional programs disregard leveraging teaching/learning
© 2020 education elements, inc. – proprietary and confidential. 99
How do you change systems then?
Policies: Rules and regulations
Practices: Procedures and shared habits
Resource Flows: How assets are allocated
Relationships & Connections:Communications between different actors
Power Dynamics: Decision-making power and influence
Mental Models: Habits of thought - deeply held beliefs
Kania, Kramer, Senge The Water of Systems Change, June 2018Full article here
Copyright © Education Elements, Inc. All rights reserved. 10
Planning Team
Workshops
ANTICIPATED PROJECT PLANAUG - SEPT 2021 OCT - DEC, 2021MAY - JULY 2021
Kickoff with Project Team
Council I Steering
Committee
Articulate project goals, collect existing district data, introduce governance structure
Council III Steering
Committee
Review work of Planning Teams so
far and provide feedback
Visioning exercise, develop community
engagement strategy
Reflect and provide additional support as needed
Bi-weekly Calls w/ Project Team
FOUNDATIONSPLAN AND ALIGN DESIGN
ONGOING
Community Engagement
Focus groups (5)Community Forums (5)
Community Survey
Council II Steering
Committee
Review community feedback and
proposed focus areas
Council IV Steering
Committee
Board of Education
PresentationCommunicate updates to the
Board for feedback and
guidance on next steps
Current State Workshop
Review findings of analysis of existing data
Working sessions to design based on community data:
these groups get into the details!
Review and sign off on final strategic plan
for Board approval
Regular cadence of communication
and updates as project progresses
Board of Education Updates
Copyright © Education Elements, Inc. All rights reserved. 1111
Board Role + Responsibilities
Copyright © Education Elements, Inc. All rights reserved. 12
Team Names + Responsibilities Project Team
Drive completion of work. This team synthesizes and edits the process and plan throughout.
Steering Committee
Decision making body made up of representatives of your district. It is inclusive of different backgrounds, roles, and tenures. This team’s role is to synthesize and deliver the action items outlined in your strategic plan.
Planning Team
This leadership group will play an important role in engaging stakeholders, communicating the strategic plan, giving and receiving feedback, etc.
Advisory Team
This group will serve in a consultative capacity. They will help inform the strategic planning process in order for the working and Steering teams to make representative decisions.
Copyright © Education Elements, Inc. All rights reserved. 13
STEERING COMMITTEE
Purpose Tasks
Decision making body made up of representatives of your district. It is inclusive of different backgrounds, roles, and tenures. This committee’s role will be to set the vision and the guardrailsfor your strategic plan. Throughout the creation of this plan, this committee will be tasked with reviewing and providing feedback to ensure it aligns with the needs of various stakeholders.
Meeting 1 (August):Set the vision; advise on community engagement
Meeting 2 (September): Review community feedback; prioritize focus areas
Meeting 3 (November): Review the progress of the planning teams and redirect if needed
Meeting 4 (December):: Review and update the final plan
Copyright © Education Elements, Inc. All rights reserved. 14
PLANNING TEAMSPurpose Tasks
A planning team will be identified for each focus area in the strategic plan and will consist of subject matter experts and individuals who represent important stakeholder perspectives. These teams participate in design sprints to identify goals, strategies, key action steps, and progress and success indicators. They make the first line of decisions that will be validated by the steering team.
Design Workshop 1 (October):Establish empathy, align on challenge statements, develop expertise, collect inspiration
Design Workshop 2 (October): Prototype strategies, evaluate and prioritize, plan for stakeholder feedback
Design Workshop 3 (November): Incorporate feedback, plan for testing and ongoing impact monitoring
Copyright © Education Elements, Inc. All rights reserved. 1515
Community Engagement
Copyright © Education Elements, Inc. All rights reserved. 16
What has been true What we want to be true
Create then Invest Invest and Create
Copyright © Education Elements, Inc. All rights reserved. 1717
WHO: Frameworks for Stakeholder Identification
Copyright © Education Elements, Inc. All rights reserved. 18
Adapt Your Message | Engagement Matrix
HIGH INFLUENCE LOW INTEREST
LOW INFLUENCE LOW INTEREST
LOW INFLUENCE HIGH INTEREST
HIGH INFLUENCE HIGH INTEREST
INFL
UEN
CE
INTEREST
HIGH
HIGHLOW
Copyright © Education Elements, Inc. All rights reserved. 19
Adapt Your Message | Engagement Matrix
HIGH INFLUENCE LOW INTEREST
INFL
UEN
CE
INTEREST
HIGH
HIGHLOW
“I need to know things, but not all the things”
What to do:● Communicate big
ideas or themes● Highlight wins and
risks● Keep
communication short
Copyright © Education Elements, Inc. All rights reserved. 20
Adapt Your Message | Engagement MatrixIN
FLUE
NCE
INTEREST
HIGH
HIGHLOW
“I am deeply impacted, and my support will
move things forward”
What to do:● Incorporate this
person as a partner● Consider expertise
and interest in how you engage this person strategically
HIGH INFLUENCE HIGH INTEREST
Copyright © Education Elements, Inc. All rights reserved. 21
Adapt Your Message | Engagement MatrixIN
FLUE
NCE
INTEREST
HIGH
HIGHLOW
“I’m not very interested and don’t need to be
involved, but don’t forget about me”
What to do:● Consider how you
can utilize other stakeholder strategies for this group
● Monitor their interests for any changes
LOW INFLUENCE LOW INTEREST
Copyright © Education Elements, Inc. All rights reserved. 22
Adapt Your Message | Engagement MatrixIN
FLUE
NCE
INTEREST
HIGH
HIGHLOW
“I am very interested. Don’t forget about me!
What to do:● Incorporate this
person as a partner as available to you
● Engage them with specific topics or requestsLOW INFLUENCE
HIGH INTEREST
Copyright © Education Elements, Inc. All rights reserved. 2323
Stakeholder Mapping + Equity Lens
Highly represented
Highly impacted
Underrepresented
Highly impacted
Highly represented
Low impacted
Underrepresented
Low impacted
Copyright © Education Elements, Inc. All rights reserved. 2424
HOW: Strategies for Equitable Engagement
Copyright © Education Elements, Inc. All rights reserved. 2525
Copyright © Education Elements, Inc. All rights reserved. 2626
Copyright © Education Elements, Inc. All rights reserved. 2727
Copyright © Education Elements, Inc. All rights reserved. 2828
Copyright © Education Elements, Inc. All rights reserved. 29
How do we define Equitable Engagement?
Copyright © Education Elements, Inc. All rights reserved. 30
Common roadblocks on the way to more equitable engagement
Common Challenge or Pitfall Description
TIME & PLACEThere is a limited time to engage with stakeholders due to tight deadlines. Stakeholder participation has struggled with overrepresentation from some groups and persistent underrepresentation from other groups.
TOKENIZINGThe multitude of voices and opinions within a stakeholder group are consistently ignored, with only the most enthusiastic and visible voices (often those of leaders of community organizations) included.
POLITICS The influence of local governing bodies and/or special interest groups forces certain decisions, leaving leaders in a position of trying to make everyone happy
SURVEY & ENGAGEMENT DATA REVIEW
You have an overwhelming amount of existing data from previous engagement opportunities (surveys, focus groups, etc.)
Copyright © Education Elements, Inc. All rights reserved. 3131Copyright © Education Elements, Inc. All rights reserved.
top related