shifting the network share paradigm leveraging sharepoint as a business solutions platform
Post on 19-May-2015
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Shifting the Network Share Paradigm
Leveraging SharePoint as a Business Solutions Platform
Dux Raymond Sy, PMP, MVPMark Miller, SharePoint Community Evangelist
Twitter: @meetdux @eusp
Presentation Objectives
Gaining executive buy-in for SharePoint projects Proper planning and appropriately managing
expectations Engaging the business for better adoption Defining organizational SharePoint readiness Iterative release of SharePoint solutions
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Twitter: @meetdux @eusp
Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Summary and Resources
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Twitter: @meetdux @eusp
Look Familiar?Click icon to add picture
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What a ConceptClick icon to add picture
“Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ”
—Robert McDowell, In Search of Business Value
Twitter: @meetdux @eusp
Typical Implementation Scenarios
Pilot deployment for IT then magically it becomes an enterprise production deployment No planning Everything is ad-hoc No budget earmarked
Heavily customized implementation by techies lacking SharePoint skills
SharePoint is nothing buta glorified network share
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Twitter: @meetdux @eusp
Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Summary and Resources
Click icon to add picture
Twitter: @meetdux @eusp
Executive SharePoint Ignorance is Not Bliss
Isn’t SharePoint about empowering End Users? Who’s paying the bills?
Execs ordered SharePoint to be deployed Do they REALLY understand the value of SharePoint to the
organization? Is the budget realistic?
As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint
Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b
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Twitter: @meetdux @eusp
It’s All About the Benjamins
Executives are primarily interested on how SharePoint can affect an organization’s bottom line
Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver Inefficiencies of meeting collaboration Business process automation Single platform vs multiple tools
How much is the investment?
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Twitter: @meetdux @eusp
Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Summary and Resources
Click icon to add picture
Twitter: @meetdux @eusp
Educate and Engage the Business
SharePoint is more than just a glorified network share Stress that SharePoint is a platform on which to build
solutions
Tip: Address their pain points Provide high-level technology overview Discuss business challenges Map it to a SharePoint Solution
Twitter: @meetdux @eusp
Don’t Call It SharePoint!
Enterprise-Wide Solutions Corporate Intranet Content Management
Talk about Specific Solutions, not Technology Employee Onboarding System for Human Resources Loan or Claims Processing Conference Room Scheduling System for Facilities Project Management Information System for PMs
System Integration
Custom Application Development
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Twitter: @meetdux @eusp
Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Summary and Resources
Click icon to add picture
Twitter: @meetdux @eusp
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Keep Priorities In Order
You can’t do it all! What business need should you solve first? What are common features that can be deployed?
Project scope must be limited and specific What’s important? Time? Budget? Functionality?
Tip: Involve decision makers in planning and prioritization
Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv
Twitter: @meetdux @eusp
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The SharePoint Maturity Model
http://www.sharepointmaturity.com/home.aspx
Twitter: @meetdux @eusp
IT, Can You Handle This?
Implementation Do you have the relevant skillsets to plan, engage with the
business, deploy SharePoint? Are key processes for release management, disaster
recovery, auditing in place?
Support and Maintenance What does the support structure
look like? Resources available for maintaining
related technologies?
Future Releases
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Twitter: @meetdux @eusp
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Change Management Strategy
Collaboration culture
Governance plan Business Technology
Adoption plan Training
Process Technology
Self-help Feedback
Twitter: @meetdux @eusp
Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Assess Organizational Readiness
Educate and Collaboratively Engineer a Solution
Iterative Release of SharePoint Solutions
Summary and Resources
Click icon to add picture
Twitter: @meetdux @eusp
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Do You Have a SharePoint Roadmap?
A SharePoint roadmap can help organizations Quantify the budget, resources and effectiveness of
SharePoint Allows priorities to be set Specifies what solutions are going to be deployed
Iterative releases can provide immediate visibility Lower risk compared to big bang approach
Tip: Successful delivery of high profile solution gets you brownie points Quick wins are essential for better buy-in and adoption
Twitter: @meetdux @eusp
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Example Release Schedule
Phase 1: Proof of concept or Pilot
Phase 2: Replace intranet and file shares to improve collaboration
Phase 3: Deploy value point solutions for HR, Operations and Finance
Phase 4: Train users to build their own SharePoint solutions
Phase 5: Integrate CRM and third party reporting platform
See how EasyJet did it: http://bit.ly/74XwKH
Twitter: @meetdux @eusp
How EasyJet Deployed SharePoint
Twitter: @meetdux @eusp
Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Assess Organizational Readiness
Educate and Collaboratively Engineer a Solution
Iterative Release of SharePoint Solutions
Summary and Resources
Click icon to add picture
Twitter: @meetdux @eusp
Key Points to Takeaway
Focus on a Business Solution, not a Technology
Raise Executive Awareness
Assess Organizational Readiness
Educate and Collaboratively Engineer a Solution
Iterative Release of SharePoint Solutions
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Twitter: @meetdux @eusp
Resources
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Twitter: @meetdux @eusp
Thank You
Dux Raymond SyPMP, MVP@MeetDux
Mark MillerSharePoint Community Evangelist@eusp
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