sae record books presented by allison touchstone kuna high school ag department
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SAE Record Books
Presented by
Allison Touchstone
Kuna High School Ag Department
SAE Record Books
Who? All students required
to maintain an SAE Program
Why? Basic Record
Keeping Skills Part of the course of
study for all ag classes
SAE Record Books
What Idaho SAE Record
Book Hard Copy OR
Electronic Version How?
Work with students to figure out SOMETHING they can use
Abridged record books
Inside Cover
Student Name – Be sure to include this – it transfers to other pages
Years degrees received – It says YEARS for a reason, do not put x’s
Inside Cover
• SAE Programs in this book – Type these in!! They transfer to a variety of locations throughout the book
Goals Page
Highlight text that is there BEFORE adding goals Encourage students to fill out goals for ALL
applicable areas
Activities Page
Encourage students to fill this out completely as they go through your classes
REMEMBER the state degree application calls for a MINIMUM of 5 activities above the chapter level AND a chapter office or chairman of a major POA committee. If they keep track as they go, it will be easier to fill out award applications
ONLY INCLUDE activities from that calendar year!! With the exception of freshmen, they can include activities from the fall of the school year.
Improvement Program
Have parent signature If students have a home improvement
project, they should NOT include improvement activities on this page.
Have instructor signature
Inventories
Titles transfer automatically Beginning Date should always be January 1. Closing Date should always be December 31. CURRENT ASSETS –will be used up or sold within the
calendar year. Feed, Market Animals, Seed, Crops for resale
NON-CURRENT ASSETS - will be on hand and used for more than the current year. Breeding animals, equipment, etc.
Separate inventories for each project DO NOT INCLUDE PERSONAL ASSETS NOT RELATED
TO THE PROJECT AT HAND.
Balance Sheet - Assets
Combination of all projects Inventory totals transfer automatically Beginning Date is always January 1 Closing Date is always December 31 DO NOT INCLUDE PERSONAL
ASSETS NOT RELATED TO THE PROJECT AT HAND.
Key in this total Auto transfer
Auto transfer
Balance Sheet - Liabilities
New book has the balance sheet on one page
Key in liabilities as appropriate DO NOT INCLUDE PERSONAL
LIABILITIES NOT RELATED TO THE PROJECT AT HAND.
Liabilities and values must be keyed in
Lines 6-9 calculate automatically
Generic Budget
Can be used for any type of project Open ended Appropriate for specialty projects as well MAKE SURE STUDENTS TRANSFER
BEGINNING INVENTORY TO BUDGET PAGE Make sure students estimate closing inventory Be sure income and expenses are reasonable.
Students may forget to include a cost for feed if they work for their parents to pay for feed
Be sure that hours they work for parents are shown as a cash value for income here and in journal
Be sure to estimate sales, do not let students include animals to be on closing inventory.
Make sure students estimate values of
assets at the end of the year (12/31).
Be Sure toKey in Total
Agreements
Agreements MUST be filled out for ALL projects. If a student has more than one of a project type, split the space.
Placement/Work Experience – for all employment projects
Self-Employment – for all ownership or entrepreneurship projects
Research – for agriscience projects Fill this out completely – who is responsible for
what. SIGNATURES!!!!!!
Weight and Loss Record
For all animal projects.
Weight tracking for market animals
Calculate average daily gain and days on feed automatically.
Record any animal or crops losses
Breeding Record Animal Projects Planning for births Ancestry Tracking Breeding Efficiency
Cash Flow
Break down income and expense into categories for analysis
Skills Record
Encourage students to fill this out as they go as appropriate to their project
Skills are required on proficiency applications
Journal
Record of Daily Transactions
Record hours worked for parents as a cash income in the journal.
Record expenses that are traded for work as cash transactions in journal.
List ALL HOURS a student works in the journal, paid or not. These are needed for award applications.
BE SURE to transfer information from the left side to the appropriate project column on the right side.
Hours of labor toward
a project
List item purchased
or sold
Item transferred
to SAE
All 3 of these should say YES if both pages completed correctlyAll 3 of these should say YES if both pages completed correctly
All 3 of these should say YES if both pages completed correctly
Summary Page
Totals used for tracking efficiency Totals used on a variety of applications Student’s overall income and expense Be sure to have students key in
efficiency factors
All Automatically Transfer
Automatic Transfer Key In this Date
All Automatically Transfer & Calculate
All expenses automatically transfer & calculate
Auto Transfer
Key in numbers on 1st line, units on second
Common Oversights
Losses and births NOT recorded
Ending inventory of one year DOES NOT match the Beginning inventory of the following year.
Personal assets mixed in with SAE program assets
SAE Program Titles not listed on cover
Dates not listed on inventories
Agreements not completed and signed.
Animals not tracked for state degree applications
Abridged Record Books
All students are supposed to have an SAE
The whole record book can be intimidating
Abbreviated versions include only what is needed for that project type
Primarily used for students NOT applying for degrees and awards
Helpful for freshmen and/or new students
Abridged Record Books
Livestock
Crops
Ag Business
SAE Record Books
QUESTIONS??
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