reporting of interventions and behaviors system ribs database

REPORTING OF INTERVENTIONS AND BEHAVIORS SYSTEM

RIBS Database

Features of RIBS Developed Especially for Georgia Schools

Aligned with announced CCRPI innovations Data is stored locally – you own your data Developed in Georgia, for the needs of Georgia Schools Customizable to fit the needs of your school Data hinges on GTID so CRCT scores can be related to

the school year’s behavior and interventions data Easily generated reports for parent conferences,

student interventions, and county agencies including juvenile courts

Documentation for required CCRPI and PBIS reports Menu-driven data entry for quick and easy data

collection Local personal support

Why do we need documentation?

Other reasons

Juvenile Justice SystemAlternative SchoolSystem StandardsParentsCommunity

What is RIBS?

School-based information system run on school networks

Data is owned by schoolDecisions are made at school levelClassroom teachers are given control over

informationPrincipals make decisions of “State

Reportable Incidences”

Comparison of Numbers of Office Referrals Before/After Implementing Data Tracking of PBIS using RIBS

Behavioral Specialist Joined Faculty

Became Title 1 School using

some funds for PBIS

Faculty fully engaged in PBIS Data Tracking with RIBS

Comparison of Academic State Scores Before/After Tracking of PBIS using RIBS

What does RIBS contain?

Menu-driven data entry and reportingClassroom Teachers enter behavioral

interventions Other teachers interacting with that student

can track interactionsAdministrators can track teacher interactions

on students needing a high level of attention from staff

Parents can see interventions by teachers to help make the student successful

What does RIBS contain?

When needed, referrals are produced and sent to administrators Form with pull-downs Has area for free-text Can be e-mailed to administrator

Referrals are handled by administrator, then decision is made for state reporting

Monitoring and Reporting

Administrators run a daily reportPivot Charts show trends in behaviorIndividual Student Reports display Teacher

InterventionsIndividual Student Reports display discipline

referralsAdministrators Report for total of CCRPI

points related to discipline

Final – and Very Important

When state scores are released, the scores can be imported so that each student’s record displays end-of-year scores on the same screen with all the Teachers’ Interventions and all the Administrative Interventions.

Scores can be analyzed by frequency of needed interventions/subject

This is the Main Menu. Teachers will select the FIRST button for entering data on students. Each entry will be for an INDIVIDUAL student.

At the Classroom Teachers Data Entry Menu, the two buttons labeled “Record Teacher Interventions for Individual Student” and “Create Office Referral” take you to screens where you enter data.

The two buttons labeled “View Teacher Interventions for Individual Students” and “Look up Office Referral” take you to screens where you view information previously entered.

The last two buttons take you away from this menu.

To begin recording an intervention for a student, press the first menu button: Record Teacher Interventions for Individual Student

A Find and Replace box will be on the screen. Type the last name of the student for whom you are looking. Records will be displayed. Press the Find Next button until the desired student’s record is displayed. Check the student demographics to make sure you have the correct student. When you have the correct student, select the X or the Cancel button to remove the information box.

To add an intervention, click into the row where the * appears. This signifies “new record”. When the “Approximate Date” field is activated (the cursor is in that block), a small calendar will appear to the right. Select the date you want.

Most of the fields have pull-down choices. For pure data, select from the list. (lists may be customized)Enter, tab, or the mouse will get you to the next field. Comments fields are free-text. The scroll bar moves the window.

When you are finished, press the “Return to Main Menu” button.

“View Teacher Interventions for Individual Students “ menu item works the same way as the first button, “Record Teacher Interventions for Individual Students”. The difference is that you will utilize the scroll bar under the interventions to view interventions that have been put into place for the student. Data will NOT be entered into this screen.

When you need to alert an administrator to a student’s need, you will “Create Office Referral”

Be sure to read the screen for information needed. Pay special attention to the choices labeled in RED.

When you use the “pull-down” box for Student Look Up, you will be able to find the grade, last, and first name of the student you need to refer. If you need the 7th grade list, press the 7 key on the keyboard to quickly get to the 7th grade list. The same applies for the 8th grade list.

When selected, all the student demographics fill in. You cannot edit any student information.

The date of the Behavioral Offense defaults to “today”. This can be changed.

Select Either MINOR or STATE REPORTABLE Offense. Use the up/down arrows in the field to scroll through the choices. When you click your selection, the selected option will be turn black, and the selection will pop into the “Behavior” field.Use the pull-down menus to fill in the other “Information Needed for Referral”.

“Additional Information” is free-text.

In the “Teacher Interventions Before Submitting Referral” box, you may select as many as have been used. All the selections show up in the field.

Upon completion, select one of the buttons for your next action. “Submit and Return to Menu” or “Create an additional Referral”.

Notice the e-mail icon

Notice the message. You MUST e-mail before you leave this screen.

“Look up Office Referral” is to view the remarks made by the administrators. The process works almost exactly like “View Teacher Interventions for Individual Students”.

The last two buttons move you away from this menu.

Type in the last name of the student. Be sure to check demographics for correct student. Cancel the “Find and Replace” box. Use the scroll bar to move within referral section. Use the “Return to Menu” button to leave this screen.

Note: The binocular button will bring up the “Find” box.

This is the Main Menu. Team Teachers or Reporting Teachers will select the SECOND button for entering and reporting data on students. Each entry will be for an INDIVIDUAL student.

You will use the first two buttons to perform a reporting task. The last two buttons will move you away from this menu.

Add Student to DatabaseYou will only need to use this feature if a new student moves into the team. All other students should be in the database.

Print Teacher Interventions for Individual Student – Student ID# RequiredWhen meeting with student/parent, a report can be printed displaying all the teacher interventions put into place for an individual student. Student ID# can be found on the Teacher Intervention Screen for that student’s record.

Each field will hold a different piece of information. Carefully read the message in red before entering data. It is standard practice to use upper/lower case for names. Example: Adam Gates Do not forget to put a check mark in IEP or SST if needed.

When printing a report displaying Teacher Interventions for an Individual Student, you are required to type Student ID Number. This can be found on the student’s record when Viewing Teacher Interventions. You may simply copy and paste the number.

To Print this report, click the button with the Printer picture. This action brings up a Print Dialogue Box.

When finished, the Home button takes you back to the menu.

Some schools have customized the database to include the feature of looking up Homeroom/Advisement students to monitor Teacher Interventions for each student. There are two views – Form View and Chart View. The form is more detailed, but the chart paints a good picture for the homeroom teacher.

Type in the Homeroom Teacher’s Name as it appears in the database.

Use the arrows to scroll through students

As you scroll through, the top part of the screen corresponds to the table view on the bottom section of the screen.The “close form” button at the top of the screen takes you back to the menu.

Chart View of Interventions displaying first and last names of students on the X-axis. Behaviors are in a legend on the right. Hovering over the colored areas with the mouse gives more detailed information. You can filter by all teachers, or select the teacher interventions to be displayed. NOTE: To close, press the tiny black x at the top right, directly above the white area of the chart.

Administrators’ Screen

Screen Shot of Administrator’s Screen

New State

Reportable Incident

Levels AND

Points Value for

Administrators’ Resolutions

Numerous Administrative Resolutions can be selected

Printed report of Individual Student’s record of teachers’ interventions

Administrators’ Screen

Menu item for next screen

Displays Graphs

Displays Correlation with StateScores on the same screen with Teacher Interventions and Behavioral Referrals

Example of Pivot Chart to display collected data

Can be edited for one grade

or all

Pivot Chart