purchasing directors’ meeting march 20, 2008. 2 agenda mfmp bureau a bureau b dfs update reminder...

Purchasing Directors’ MeetingMarch 20, 2008

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

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MyFloridaMarketPlace Agency Benchmarking Activity

• ABA activity is intended to provide agencies information and feedback from MyFloridaMarketPlace on their purchasing and invoicing activity

• Today’s discussion is on purchasing activity only

• Purchasing Directors have indicated to State Purchasing that they would like an information sharing session so that where an agency who is “red” in a category they can learn from an agency that is “green” (i.e.: what they do to maintain the green rating)

• TOPIC: Share information on internal processes that lead to a green rating

• GOAL: Allow agencies to take away recommendations for process improvement

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MyFloridaMarketPlaceAgency Benchmarking Activity

• Not a discussion of the merits of the ABA• Focus on the topic • Avoid sideline conversations• Allow one person to speak • Your contribution is key!• Provide feedback in a constructive manner• Understand, then be understood• Remove electronic interference of all types

Ground Rules

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

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Bureau A Contract Updates

• Contract Renewal:– SUVs: renewed through September 30, 2008

• Contract Renewal in Process:– Medium & Heavy Trucks: through September 30, 2008

• Solicitations in Development:– Ammunition: user group meeting in April– Recycling of End of Life Electronics– E-10 fuel– MRO

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Bureau A Activity Updates

• Motor Vehicles– All awards will be posted this week– Next ITB is in the works; collecting feedback

• Office Furniture & Files– Added 11 new contractors including: Global, American Seating,

IzzyDesign (Superior Chair), Mity-Lite, and Trendway

• Tires– Updated product list for Goodyear– Reviewing pricing adjustment request from Goodyear

• Body Armor– Reviewing pricing adjustments

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Bureau A Hot Topic

Fuel Issues

Contract Info– Biodiesel issues– Fuel Card updates

New Projects– Senate Bill 316 (Constantine)– Aviation Fuel project– E-10 (Ethanol) solicitation

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

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Bureau B Contract Updates

• Contract Renewal:– Paper: Office, Virgin and Recycled Content: includes 7% - 16% increase

in cost for the new term. This is at or below the increases we see in the market and in other states.

– Camper Insurance renewed March 15th – Extension on PBX and Key Systems Contracts – Purchase of services

vs. equipment. Will be replaced by new Telephony ITN.

• Contract Renewal in Process:– Fine Arts Insurance (indoor, i.e. paintings) April 1st

• Solicitations in Development:– Phase 2, IT Hardware: Network Infrastructure

• Combines Servers/Mainframes with Connectivity in a single phase– Managed Travel Services

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Bureau B Activity Updates

• Telephony ITN– Proposals due April 21st; anticipated date for new

contract July 1, 2008

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Bureau B Hot Topic

PCs Laptops and Monitors

Currently in a Contract Dispute with Dell

Frequent Questions:

– RFQ Process is not mandatory. The summary and section 5.10 both state the RFQ MAY be used. 5.10 provides instructions if the agency elects to solicit quotes from multiple manufacturers.

– There are no authorized Resellers: Sales Agents may provide assistance at the time of purchase. No companies have yet named subcontractors or sales agents. Sales agents and subcontractors fees or commissions will be reported quarterly.

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

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DFS UpdateChristina Smith

• Gift Cards

• Lease vs. Buy

• Leasing Products on State Term Contracts

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

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Purchasing Directors’ MeetingMarch 20, 2008

Next Meeting

April 17, 2008

2:00 – 4:00 p.m.