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Purchasing Directors’ Meeting March 20, 2008

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Page 1: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

Purchasing Directors’ MeetingMarch 20, 2008

Page 2: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

Page 3: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

Page 4: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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MyFloridaMarketPlace Agency Benchmarking Activity

• ABA activity is intended to provide agencies information and feedback from MyFloridaMarketPlace on their purchasing and invoicing activity

• Today’s discussion is on purchasing activity only

• Purchasing Directors have indicated to State Purchasing that they would like an information sharing session so that where an agency who is “red” in a category they can learn from an agency that is “green” (i.e.: what they do to maintain the green rating)

• TOPIC: Share information on internal processes that lead to a green rating

• GOAL: Allow agencies to take away recommendations for process improvement

Page 5: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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MyFloridaMarketPlaceAgency Benchmarking Activity

• Not a discussion of the merits of the ABA• Focus on the topic • Avoid sideline conversations• Allow one person to speak • Your contribution is key!• Provide feedback in a constructive manner• Understand, then be understood• Remove electronic interference of all types

Ground Rules

Page 6: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

Page 7: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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Bureau A Contract Updates

• Contract Renewal:– SUVs: renewed through September 30, 2008

• Contract Renewal in Process:– Medium & Heavy Trucks: through September 30, 2008

• Solicitations in Development:– Ammunition: user group meeting in April– Recycling of End of Life Electronics– E-10 fuel– MRO

Page 8: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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Bureau A Activity Updates

• Motor Vehicles– All awards will be posted this week– Next ITB is in the works; collecting feedback

• Office Furniture & Files– Added 11 new contractors including: Global, American Seating,

IzzyDesign (Superior Chair), Mity-Lite, and Trendway

• Tires– Updated product list for Goodyear– Reviewing pricing adjustment request from Goodyear

• Body Armor– Reviewing pricing adjustments

Page 9: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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Bureau A Hot Topic

Fuel Issues

Contract Info– Biodiesel issues– Fuel Card updates

New Projects– Senate Bill 316 (Constantine)– Aviation Fuel project– E-10 (Ethanol) solicitation

Page 10: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

Page 11: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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Bureau B Contract Updates

• Contract Renewal:– Paper: Office, Virgin and Recycled Content: includes 7% - 16% increase

in cost for the new term. This is at or below the increases we see in the market and in other states.

– Camper Insurance renewed March 15th – Extension on PBX and Key Systems Contracts – Purchase of services

vs. equipment. Will be replaced by new Telephony ITN.

• Contract Renewal in Process:– Fine Arts Insurance (indoor, i.e. paintings) April 1st

• Solicitations in Development:– Phase 2, IT Hardware: Network Infrastructure

• Combines Servers/Mainframes with Connectivity in a single phase– Managed Travel Services

Page 12: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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Bureau B Activity Updates

• Telephony ITN– Proposals due April 21st; anticipated date for new

contract July 1, 2008

Page 13: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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Bureau B Hot Topic

PCs Laptops and Monitors

Currently in a Contract Dispute with Dell

Frequent Questions:

– RFQ Process is not mandatory. The summary and section 5.10 both state the RFQ MAY be used. 5.10 provides instructions if the agency elects to solicit quotes from multiple manufacturers.

– There are no authorized Resellers: Sales Agents may provide assistance at the time of purchase. No companies have yet named subcontractors or sales agents. Sales agents and subcontractors fees or commissions will be reported quarterly.

Page 14: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

Page 15: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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DFS UpdateChristina Smith

• Gift Cards

• Lease vs. Buy

• Leasing Products on State Term Contracts

Page 16: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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• Agenda• MFMP• Bureau A • Bureau B• DFS Update• Reminder About Next Meeting Date

Purchasing Directors’ MeetingMarch 20, 2008

Page 17: Purchasing Directors’ Meeting March 20, 2008. 2 Agenda MFMP Bureau A Bureau B DFS Update Reminder About Next Meeting Date Purchasing Directors’ Meeting

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Purchasing Directors’ MeetingMarch 20, 2008

Next Meeting

April 17, 2008

2:00 – 4:00 p.m.


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