[project] project kickoff presentation month day, year
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[PROJECT]PROJECT KICKOFF PRESENTATION
MONTH DAY, YEAR
2 04/20/23
AgendaSlide introduction sentence
Business Case & Benefits Analysis
Project Objectives
Solution Assessment (Reviewed and Selected)
Project Scope (Process/Technical/Department)
Project Timeline
Project Team
Project Methodology, Process & Tools
Next Steps
3 04/20/23
Business Case & Benefits Analysis1
4 04/20/23
Business CaseBackground on the project and the case for proceeding
Point 1
Point 2
Point 3
Point 4
Point 5
5 04/20/23
Pain PointsKey Issues of the current state
Point 1
Point 2
Point 3
Point 4
Point 5
6 04/20/23
Future BenefitsKey benefits of the future state, by area
Point 1
Point 2
Point 3
Point 4
Point 5
7 04/20/23
Project Objectives2
8 04/20/23
ObjectivesList project objectives
Point 1
Point 2
Point 3
Point 4
Point 5
9 04/20/23
Solution Assessment3
10 04/20/23
Solutions AssessedReview of solution alternatives reviewed
Point 1
Point 2
Point 3
Point 4
Point 5
11 04/20/23
Solution ApproachReview of solution selected; reasons/rationale
Point 1
Point 2
Point 3
Point 4
Point 5
12 04/20/23
Project Scope4
13 04/20/23
Functional ScopeDetail functional scope of project
Point 1
Point 2
Point 3
Point 4
Point 5
14 04/20/23
Technical ScopeDetail technical scope of project
Point 1
Point 2
Point 3
Point 4
Point 5
15 04/20/23
Department ScopeDetail department scope of project
Point 1
Point 2
Point 3
Point 4
Point 5
16 04/20/23
Project Timeline5
17 04/20/23
Project MilestonesList milestones or include a Gantt chart
Point 1
Point 2
Point 3
Point 4
Point 5
18 04/20/23
Project Team6
19 04/20/23
Project OrganizationInclude project organization chart
Point 1
Point 2
Point 3
Point 4
Point 5
20 04/20/23
Roles & ResponsibilitiesInclude roles & responsibilities of the project team key roles
Point 1
Point 2
Point 3
Point 4
Point 5
21 04/20/23
Methodology, Processes & Tools7
22 04/20/23
MethodologyThe Project Lifecycle is fully integrated with each phase having a direct impact on the next to ensure project success
Discovery Plan & Analyze Design BuildTest &
Final PrepDeliver & Stabilize
Manage
Phase Gate Review
23 04/20/23
1 2 3
Purpose:Used to describe the phases of the project as well as to identify key activities and deliverables within each phase
Key phase deliverables are managed via the Deliverables Matrix and key activities via the Project Plan
Methodology OverviewThe ITPD Methodology requires integration of 3 core components to ensure project delivery control and optimization
ID Task Name Duration % Complete Start Finish Predecessors Deliverable Resource Names
1 RP&A Project Plan 452 days 0% Thu 5/29/08 Fri 2/19/10
2
3 DISCOVERY 76 days 0% Mon 7/14/08 Mon 10/27/08
4 Engage Business Leaders and Stakeholders 3 days 0% Mon 7/14/08 Wed 7/16/08
6 Analyze Current Situation 20 days 0% Mon 7/14/08 Fri 8/8/08
9 Project Scoping and Feasibil ity Study 30 days 0% Mon 7/14/08 Fri 8/22/08
21 Vendor Evaluation & Selection 56 days 0% Mon 8/11/08 Mon 10/27/08
32 Lessons Learned 1 day 0% Tue 7/15/08 Tue 7/15/08
35 Phase Gate Review 4 days 0% Mon 8/25/08 Thu 8/28/08
39
40 PLAN & ANALYZE 56 days 0% Mon 7/14/08 Mon 9/29/08
41 Change Management 21 days 0% Mon 7/14/08 Mon 8/11/08
44 Communication Management 56 days 0% Mon 7/14/08 Mon 9/29/08
54 Cost Management 10 days 0% Mon 7/14/08 Fri 7/25/08
59 Issues/Risk Management 5 days 0% Mon 7/14/08 Fri 7/18/08
63 Procurement Management 30 days 0% Mon 7/14/08 Fri 8/22/08
69 Quali ty Management 12 days 0% Mon 7/14/08 Tue 7/29/08
99 Resource Management 33 days 0% Mon 7/14/08 Wed 8/27/08
108 Schedule Management 15 days 0% Mon 7/14/08 Fri 8/1/08
113 Scope Management 48 days 0% Mon 7/14/08 Wed 9/17/08
132 Lessons Learned 1 day 0% Tue 7/15/08 Tue 7/15/08
136 Phase Gate Review 6 days 0% Mon 7/14/08 Mon 7/21/08
140
141 DESIGN 99 days 0% Thu 5/29/08 Tue 10/14/08
142 Change Management 5 days 0% Mon 7/14/08 Fri 7/18/08
149 Scope Management 99 days 0% Thu 5/29/08 Tue 10/14/08
187 Business/Technical Scope Approved 0 days 0% Tue 10/14/08 Tue 10/14/08 176,151
188 Quali ty Management 10 days 0% Mon 7/14/08 Fri 7/25/08
211
212 DEVELOP 156.25 days 0% Fri 7/11/08 Mon 2/16/09
213 Change Management 139 days 0% Mon 7/14/08 Thu 1/22/09
218 Scope Management 156.25 days 0% Fri 7/11/08 Mon 2/16/09
349
350 TEST & FINAL PREP 70 days 0% Mon 7/14/08 Fri 10/17/08
351 Schedule Management 12 days 0% Wed 7/16/08 Thu 7/31/08
362 Quali ty Management 70 days 0% Mon 7/14/08 Fri 10/17/08
477
478 DELIVER & STABILIZE 157 days 0% Mon 7/14/08 Tue 2/17/09
479 Schedule Management 15 days 0% Mon 10/20/08 Fri 11/7/08
480 Production Cutover 15 days 0% Mon 10/20/08 Fri 11/7/08
485 Quali ty Management 157 days 0% Mon 7/14/08 Tue 2/17/09
486 Production Support 155 days 0% Wed 7/16/08 Tue 2/17/09
493 Metrics 60 days 0% Wed 11/5/08 Tue 1/27/09
496 Training 101 days 0% Tue 7/15/08 Tue 12/2/08
499 User Acceptance 145 days 0% Wed 7/16/08 Tue 2/3/09
502 Lessons Learned 1 day 0% Tue 7/15/08 Tue 7/15/08
506 Phase Gate Review 6 days 0% Mon 7/14/08 Mon 7/21/08
510
511 MANAGE 442 days 0% Thu 6/12/08 Fri 2/19/10
512 PM Discipline Mgmt 442 days 0% Thu 6/12/08 Fri 2/19/10
513 Communication Mgmt 400 days 0% Mon 8/11/08 Fri 2/19/10
516 Change Mgm t 200 days 0% Mon 8/11/08 Fri 5/15/09
523 Cost Management 200 days 0% Mon 8/11/08 Fri 5/15/09
526 Procurement Mgmt 256 days 0% Mon 8/11/08 Mon 8/3/09
530 Quali ty Mgmt 200 days 0% Mon 8/11/08 Fri 5/15/09
534 Resource Mgmt 213 days 0% Mon 8/11/08 Wed 6/3/09
539 Issue/Risk Mgmt 200 days 0% Mon 8/11/08 Fri 5/15/09
542 Scope Mgmt 200 days 0% Wed 10/15/08 Tue 7/21/09
544 Schedule Mgmt 236.88 days 0% Thu 6/12/08 Fri 5/8/09
T F S S M T W T F S SMay 25, '08 Jun 1, '08 Jun 8, '08
Project Lifecycle
# SDLC Phase Alignment
PMO Discipline Deliverable ID Deliverable Title Description Frequency RP&A Ownership Area
Template Assignee Proposed Format
Doc. Storage Accept/ Reject
Priority Comments
1 1-Discovery Cost Management COST002 WBS (Work Breakdown Structure)
Details the work breakdown structure of key project cost categories. Typically includes a description of the work category, denotes whether it is capital or expense and an associated code for tracking
One-Time PM Deneeta Pope Excel Sharepoint Accept Medium
15 2-Plan & Analyze
Communication Management
COMM003 Communication Plan Details the key communications that will occurs over the course of the project, intended audience, format, author, delivery method and delivery schedule. Designed to proactively plan communications so that the team and impacted stakeholders are kept abreast of key project information
One-Time PM Rita Moy Excel Sharepoint Accept Medium
32 3-Design Change Management CHGE001 Benefits Realization Outlines the anticipated benefits by business area from both a quantitative and qualititative perspective
One-Time PM Deneeta Pope Excel Sharepoint Accept Medium
52 4-Develop Change Management CHGE006 Stakeholder Assessment A formal assessment of the key stakeholder groups which will be impacted by the SAP implementation and their status of solution adoption. Action plans are created around any identified issues prior to go live
One-Time PM Deneeta Pope Excel Sharepoint Accept Medium
72 5-Test&Final Prep
Change Management CHGE004 Go Live Organizational Readiness
Plan for addressing identified stakeholder needs and the timing of implementation. This is the "pre-go-live" plan to address stakeholders readiness for change (includes training activities, communication activities, etc.)
One-Time PM Deneeta Pope Excel Sharepoint Accept High
91 6-Deliver&Stabilize
Quality Management QUAL021 Security Access Form This form is used to request new or modified security access
Ad-Hoc Technical Arin Komins Word Sharepoint Accept Medium
95 7-Manage Communication Management
COMM001 Agenda and Meeting Minutes Document that statest the purpose/intent for a scheduled meeting, meeting details, participants and schedule. A section of the document will be used to document meeting minutes for the capture of key decisions, issues, action items and next steps
Ongoing PM Rita Moy Word Sharepoint Accept High
Deliverables Matrix Project Plan
Purpose:Used to track all project deliverables (including definition, ID, ITPD and RASCI owners, format, phase alignment and priority) at a detailed level. Typically only deliverables requiring sign off are tracked at this level
Purpose:Used to manage all tasks and milestones over the project. The plan is organized by Project Lifecycle phase and key deliverables in the Deliverables Matrix and their ID and owners are tied to the project plan
24 04/20/23
Key ProcessesDescribe the key processes/points such as issues, risks, deliverable tracking, phase gate, change control, etc. Leverage content in the charter/key Project Management templates Point 1
Point 2
Point 3
Point 4
Point 5
25 04/20/23
Project ToolsList tools to be used (i.e. Webshare, Mercury, etc)
Point 1
Point 2
Point 3
Point 4
Point 5
26 04/20/23
Next Steps8
27 04/20/23
Next StepsList next steps with dates and assignee, if applicable
Point 1
Point 2
Point 3
Point 4
Point 5
28 04/20/23
Contact InformationFor additional information on this process, please contact…
Contact Name Email Phone
Primary Fname Lname 773-999-9999
Secondary Fname Lname 773-999-9999
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