preparing the annual assessment reports: guidelines and suggestions t. gilmour reeve director of...
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Preparing the Annual Assessment Reports:Preparing the Annual Assessment Reports:Guidelines and SuggestionsGuidelines and Suggestions
T. Gilmour ReeveT. Gilmour ReeveDirector of Strategic PlanningDirector of Strategic Planning
Preparing the Annual Assessment ReportsPreparing the Annual Assessment Reports
PURPOSES OF THE WORKSHOP:• Provide an overview of planning and
assessment processes• Describe the technical aspects of
preparing the annual assessment report• Discuss guidelines and suggestions for
preparing the reports
Overview – Planning and AssessmentOverview – Planning and Assessment
Southern Association of Colleges and Schools requires that the university:
• DOES planning and assessment• USES the results of the assessments to
improve programs and services• DOCUMENTS the improvements made
through the use of the assessments
Overview – Planning and AssessmentOverview – Planning and Assessment
Strategic Planning and Assessment for TTUOP 10.13
• All areas and units must have strategic plans and do annual assessment reports
• Strategic plans are maintained by areas and units (posted on their homepages)
• And linked to the Strategic Planning homepage
Overview – Planning and AssessmentOverview – Planning and Assessment
• Assessment reports are prepared by the areas and units
• But are maintained by Institutional Research and Information Management
• Strategic plans and assessment reports are accessible from the Strategic Planning homepage
Overview – Planning and AssessmentOverview – Planning and Assessment
Assessment Reports are prepared and submitted on the following timeline:
• March 10, 2006 – Academic departments, centers/institutes, and support units submit reports to Deans and Vice Presidents
• April 24, 2006 – Deans and other area leaders reporting to Provost submit reports to Provost
• May 8, 2006 – Provost and Vice Presidents submit reports to President
• June, 2006 – University’s Assessment Report is completed. All assessment reports posted to the website.
Technical Aspects – Preparing Assessment ReportsTechnical Aspects – Preparing Assessment Reports
The Strategic Planning and Assessment Report Homepage
http://techdata.irs.ttu.edu/stratreport/index.asp
Basic content on homepage:Welcome statement; scrolling news; strategic
plans and assessment reports; related links; stratplan help; dashboard; login option
Technical Aspects – Preparing Assessment ReportsTechnical Aspects – Preparing Assessment Reports
Getting Started• Login using eraider• Must have “privileges” assigned to an area
or unit to login• Area/unit leader is given privileges• Then, leader assigns privileges to others
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
Welcome Gilmour Reeve to DEPARTMENT Z's
Strategic Planning & Assessment ReportWhat would you like to do?
Assessment Report MenuManage Users/URL
Manage Assessment ReportView Assessment ReportLock Assessment Report
View All Universal Quantitative Data Tables
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
Manage Users/URL – assign privileges to others (must have eraider names) and link area/unit strategic plan to this Website
Manage Assessment Report – prepare (input information, edit) the assessment report
View Assessment Report – only view the assessment report
Lock Assessment Report – submit the report to “next level” administrator
View All Universal Quantitative Data Tables – UQD for all academic areas and units
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
Manage Contact/Website Information Add / Edit Contact InformationAdd / Edit Strategic Plan URL
Use these links to verify that the correct contact information and URL have been used.
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
Manage Users MenuAdd UserModify Privileges of User View All Users PrivilegesDelete User Use these options to add, modify, delete
users – Use the View All Users Privileges to determine who has been assigned privileges
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
Manage Assessment Report MenuGoal/Accomplishments Universal Quantitative DataArea/Unit Specific InformationStrategic Planning UpdateView Assessment Report
Use these links to access the 4 sections of the assessment report.
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
Goal/Accomplishments a listing of the strategic plan’s goals and accomplishments for each goal for the year
Universal Quantitative Data data for academic departments only
Area/Unit Specific Information data sets created by each area and unit
Strategic Planning Update commentary and implementation plan based on assessments
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
A short demonstration
Managing Users/URLManaging Assessment Reports – 4 sections
Locking (submitting reports)
Technical Aspects – Preparing Assessment Technical Aspects – Preparing Assessment ReportsReports
QUESTIONS REGARDING THE TECHNICAL ASPECTS
Guidelines and Suggestions for Preparing Guidelines and Suggestions for Preparing Assessment ReportsAssessment Reports
• Ensure that assessment reports are:– Consistent with strategic plan– Complete (provide information in all sections)– Accurate and meaningful – Timely (update plan and assessments as needed)– Useful (and are used by area/unit)
• Each year verify links to strategic plan and contact information
• Remember to document what has been assessed and how the assessment led to improvements
Guidelines and Suggestions for Preparing Guidelines and Suggestions for Preparing Assessment ReportsAssessment Reports
• Allow others in area/unit to contribute to and/or review reports
• Incorporate information from faculty and staff evaluations (publications, awards, etc.)
• Hold an annual meeting to review and discuss the assessment report (and then document meeting and the decisions made during the meeting)
Guidelines and Suggestions for Preparing Guidelines and Suggestions for Preparing Assessment ReportsAssessment Reports
• Academic Departments must include results from program-level outcomes assessment of student learning
• Use the Program Assessment Plans – What was assessed?– What were results?– How was information used to improve
program?
Guidelines and Suggestions for Preparing Guidelines and Suggestions for Preparing Assessment ReportsAssessment Reports
Document what was done and why – curriculum revisions, course additions, revisions, deletion, new faculty hires – relate changes to plans and assessments
Report specific meetings or work of committees related to planning and assessment (retreats, program reviews, committee reports)
Guidelines and Suggestions for Preparing Guidelines and Suggestions for Preparing Assessment ReportsAssessment Reports
Who uses these assessment reports?
Two other questions will help answer this question:
Who prepared the report? – use the reports as a form of self-study for improvement
Who received the report? – use the reports to discuss planning and resource allocation with dean, director, vice president, provost
Guidelines and Suggestions for Preparing Guidelines and Suggestions for Preparing Assessment ReportsAssessment Reports
Discussion
Lingering Questions?
And remember, if you need help or have other questions, please contact Gil Reeve at
gilmour.reeve@ttu.edu
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