planning for program continuity welcome! this session will highlight important considerations in...

Planning for ProgramContinuity

WELCOME!

This session will highlight important considerations in planning for program continuity, such as timelines, record-keeping, and member support within written functioning staff transition plans for key positions.

Elements of Program Continuity Planning

• Timelines • Funding • Program Associated

Documents• Technology • Recordkeeping • Performance

Measurement/Reporting • Member Management/Support • Resources

Timelines

• CaliforniaVolunteers• Continuation &

Re-Compete Applications Due Dates

• Contracting (Program Start Date)• Program Calendar• National Service Days

• Organization –Activities Calendar –Other Grants/Partner Dates

• Non-CV/CNCS local community activities

Funding

• # and Types of Grants • Funding Level • Match requirements • In-Kind Sources• Budget period/Program

period • Budgeted/actuals • Finance staff associated with

Program

Program Associated Documents

• Policies and Procedures Manual

• Written Guidance/Memos• Transition Plans for All Key

Staff Positions• Host Organization

Requirements

Technology

• Computer Hard/Software• Phone/Email Protocols• Cell Phone Usage/Policies• Website• Social Network

Connections• Support Equipment

Recordkeeping

• CV Contract Requirements• System for Member

Records• Eligibility Documentation• Storage

Performance Measurement/Reportin

g • CV Contract Requirements• Data Collection• Staff Responsibilities• Member Enrollments/Exits• Telling Your Story• Continuation/Re-Compete

Apps

Member Management & Support

• Recruitment/enrollment/exits (eGrants)

• Training • Supervision • Criminal history checks • Timekeeping and payroll • Member files • Number and location of

members • Current grievance issues • Performance Reviews• Special Needs, etc…

Resources

• AmeriCorps, provisions, regulations, FAQs

• CV Program Officers and Grants Officers

• Service Associations • Peer Mentoring • State and Regional Trainings • CNCS Knowledge Network • Program Management Checklists• CV Grantee Central • CV Program Continuity Checklist

Wrap-Up

• Start with an up-to-date calendar/timeline

• Integrate transition planning into daily program management

• Encourage across program management

• Create/Update written plans for all key staff positions

Q & A