overview of prince2
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“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PROJECT MANAGEMENT
BEST PRACTICE
AWARENESS
By Godfrey Osotsi
(19th July 2012)
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Who are we?
Established 3 yrs ago.
Founded by a group of experienced professionals.
Project management
IT Management
Business Analysis
Change Management
Focus – Training and Consultancy solutions in best practice portfolio
Motivation/Driving Philosophy
Complex management environment
Pressure to have an efficiently managed and customer-focused IT Management.
Project failures – wastage of scarce resources.
Lack of access to training on methodologies.
Declining impact of theoretical frameworks.
Increasing corporate appetite for management best practices for competitive
advantage.
Rapid growing and leading best practices solutions provider in East Africa (Kenya, Uganda,
Tanzania, Rwanda).
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Our Training Solutions
Accreditation Training
PRINCE2
ITIL 2011
Other OGC best practices
P3O – Portfolio, Programmes & Project Offices
MSP – Managing Successful Programmes
Business Analysis
Certified Business Analysis Professional (CBAP)
Certificate of Competency in Business Analysis (CCBA)
Software Engineering - CSDP
Customized Training Services
Business Analysis
IT Management
Change Management
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Our Consultancy
Solutions Consultancy Solutions
Project Management
PRINCE2 Accredited Consultancy Services
Implementation of PMOs
Project Management Audits
Project Management Maturity Assessment
IT Management
Implementation of ITIL
IT Service Management Tool Selection & Implementation
ICT Business Alignment
ICT Governance
Software testing and Quality Assurance
Business Analysis
Implementation of Requirements Centre of Excellence
Business Process Re-engineering
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Why Us?
Our brand strength is defined by:
Quality and Innovative Solutions
Market driven solutions
Proven Standards
Driven by extensive research process
Fully accredited training solutions
Certification based
End to end solutions
pre and post assessment procedures
Follow ups
Quality Reference Materials
Top calibre trainers with international reputation
Accredited by relevant accreditation bodies
Experienced industry practitioners.
Strong International networks
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Why Us?
Our brand strength is defined by:
Affordable and Cost-effective solutions
Exciting training delivery mix
E-learning
Instructor Led
Blended training (E-learning & Instructor Led)
Executive Solutions
Huge Clientele and References
Professional Development – supports professional networks
PRINCE2 User Group
IIBA Kenya Chapter
Development of Local training capacity
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Our Clientele
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
OGC Best Practice
Portfolio
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
What is PRINCE2? Stands for Projects In Controlled Environments
Structured method for effective project
It is a de facto standard used extensively by the UK Government and is
widely recognised and used in the private sector.
PRINCE2 was established in 1989 by CCTA (the Central Computer and
Telecommunications Agency). CCTA is now called OGC – office of govt
commerce.
Originally based on PROMPT, which has been superseded.
Widely adopted by various government and top organizations across the
world.
A consistent, well structured and coherent project management
methodology.
Structured Project Management methodology
Best Practice
Generic: can be applied to all kind of projects
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
FIGURES AND FACTS
Over 2.5 million have now taken PRINCE2® Exams
Average 1,500-2,000 people a week
Most applied Project Management Method worldwide
Consistently growing + 25% increase year on year
Mentioned in 90% of PM job adverts in Europe
Next growth region: Korea, China, India, Middle East & Africa
PRINCE2® compliments the PMI/PMP Framework and APMP
Evident ROI
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PRINCE2® Today
1970 1980 1990 2000
1975
PROMPT
created
1979
PROMPT
UK Govt
Standard
1989
PRINCE
created for IT
1996
PRINCE2
created -
generic
2002 - 2009
PRINCE2
Refreshed
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Who uses PRINCE2 ®?
• Governments
– UK, Australia, Netherlands, Denmark, Canada
– Uganda (Central Bank of Uganda), National Bank of Rwanda,
Central Bank of Nigeria, NMB Tanzania
• Private Sector
– Sun Microsystems, DHL, BAT, Barclays, Vodafone, Shell, Unilever
– Microsoft, HP, IBM, British Airways, Virgin, Safaricom
• International Organizations
– United Nations and its agencies e.g. UNDP
– ILO
– World Bank
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
WHY USE PROJECT
MANAGEMENT METHODOLOGY
Project failures are all too common - some make the headlines, the
vast majority are quickly forgotten.
The reasons for failure are wide and varied.
Lack of co-ordination of resources and activities
Lack of communication with interested parties, leading to products
being delivered which are not what the Customer wanted
Poor estimation of duration and costs, leading to projects taking
more time and costing more money than expected
Insufficient measurables
Inadequate planning of resources, activities, and scheduling
Lack of control over progress so that projects do not reveal their
exact status until too late
Lack of quality
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Continued
• Without a project management method, those who commission a
project, those who manage it and those who work on it will have
different ideas about how things should be organised and when the
different aspects of the project will be completed.
• No clarity on responsibility, authority and accountability in projects
• Without a project management method, projects are rarely
completed on time and within acceptable cost - this is especially true
of large projects.
• A good project management method will guide the project through a
controlled, well-managed, visible set of activities to achieve the
desired results.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Why Some Projects Fail?
Lack of:
– Properly defined Business Case
– Co-ordination - resources & activities
– Proper Communication
– Good Estimating - of cost & time
– Sufficient measurables
– Proper Planning
– Sensible and pragmatic Control
– Quality Control
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Project performance parameters
Cost
Quality
Time
Benefits
Risk
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PRINCE2 Features
• Its focus on business justification
• A defined organisation structure for the project management team
• Its product-based planning approach
• Its emphasis on dividing the project into manageable and controllable
stages
• Its flexibility to be applied at a level appropriate to the project.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PROJECT ENVIRONMENT
PRINCE2
PROCESSES
PRINCE2 PRINCIPLES
Progress
Business
Case
Organization
Quality
Plans Risk
Change
PRINCE2 THEMES
Structure of PRINCE2 projects
- Principles
- Themes
- Processes
- Tailoring PRINCE2® to the project environment
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PRINCE2 Structure
A management method with four integrated elements:
– 7 Principles (guiding obligations and good practices)
– 7 Themes (raw materials of project management knowledge)
– 7 Processes (step-wise progression through a project)
– Tailoring to the project environment (flexibility)
Is not concerned with:
– Specialist aspects
– Detailed techniques
– Leadership advice
The project professional should choose appropriate
techniques in these areas.
Page 5. Ref 1.5.3
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Elements of PRINCE2
• Seven (7) Principles
– Continued business justification
– Learn from experience
– Defined roles and responsibilities
– Manage by stages
– Manage by exception
– Focus on products
– Tailor to suit the project environment
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Elements of PRINCE2
• Seven (7) Themes
– Describe aspects that must be addressed continually and in parallel throughout
the project.
– Risk
– Change
– Progress
– Plans
– Quality
– Organization
– Business case
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Elements of PRINCE2
• Seven (7) Processes
– Starting up a project (SU)
– Directing a project (DP)
– Initiating a project (IP)
– Controlling a Stage (CS)
– Managing Product Delivery (MP)
– Managing Stage Boundary (MB)
– Closing a Project (CP)
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
BENEFITS OF
PRINCE2 Eliminating the need to re-invent a management method for each new
project
Delivering a standard, but flexible, project management framework for the
organization
Ensuring stakeholders are represented and share in project ownership
Ensuring clarity and congruence of project objectives
Agreement between stakeholders of quality and performance expectations
Investing in sufficient planning prior to commencing a project
Anticipating current and potential problems and risks and planning to meet
these
Co-ordination of project resources
Decision-making milestones incorporated within the plan
A mechanism for early warning and dealing with deviations from plan
Communications, both within and external to the project
Control and progress reporting of project status, specifically achievement of
the Business case.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PRINCE2 Learning
Path Foundation Examination
Multiple choice format
75 questions per paper
5 questions to be trial and not counted in scores
35 marks required (out of 70 available) to pass - 50%
Closed book.
Practitioner Examination
Objective testing format
9 questions per paper with 12 marks available per question - all question items
will be worth 1 mark, making the total number of marks available per paper 108
2.5 hours allowed (no reading time has been added)
Open book exam (manual only)
59 marks required (out of 108 available) to pass - 55%.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PRINCE2 TRAINING
OPTIONS Public courses
Organised in hotels
Participants from various organizations
Minimum of 12 and maximum of 16.
Meals and Refreshments paid for by Businet
Onsite Courses
Organized for specific organization
Participants from the same organization
Organised in client site or preferred location
Client pays for conference costs
Cheaper than public courses
Discounts to be given based on the volumes. The higher the volumes
the higher the discounts.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
PRINCE2 TRAINING
OPTIONS E-learning Courses
Candidates to study on their own.
E-learning materials provided
DVD, Exam Simulator, PRINCE2 manuals, PRINCE2 reading materials, access
to web resources, exam bank
Exam Voucher may be provided if purchase with it
Commonly applicable to PRINCE2 Foundation
Targeting interested people who are busy (no time to attend courses)
Cheaper alternative.
Very high quality and fully accredited
Group e-learning available
Blended E-learning
Combination of e-learning and instructor led session.
Common scenario: PRINCE2 Foundation (E-learning) and PRINCE2 Practitioner
(Instructor Led).
Targeting interested people who are busy (no time to attend courses).
More expensive than pure e-learning
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
BUSINET & ILX
• Businet has a business partnership with ILX Group Plc
• Exclusivity in Kenya and East Africa states
• ILX is an authorised training organization (ATO).
• ATO status provided by APMG
• ILX trainers are also accredited training
• Businet future ambition is to become an independent ATO.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Over 5,000 Global Customers – 20% market share
90% of All UK Police Forces
75% of UK Banks
90% of UK Major Telecom Providers
80% of Local Government
80% of Central Government (Tax, immigration, Customs, Prisons)
Largest Global Client is the UN
Key Global Companies on PRINCE2
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.
Facts and Figures on ILX
• Training & Consulting in Project Management for 10 yrs +
• First Accredited E-Learning course in PM
• 100,000+ Students Trained in 2009 with ILX
• 46 PRINCE2 Workshop Events a Week Worldwide
• 220 Workshops a Month Worldwide
• 65 Exclusive Trainers
• Owners of www.PRINCE2.com
• Biggest PRINCE2 Trainer Worldwide
• Growth 40% in 2009
• 97 countries, 8 offices
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