nsw institute of sport role description€¦ · 4. experience in creating alignment between sport...

Page1of9

NSWINSTITUTEOFSPORTROLEDESCRIPTION

Roletitle: SeniorCoordinator–Sport

Reportsto: Manager–HighPerformanceSportandExcellence

Area: SportandExcellence

Organisation: NSWInstituteofSport

Location: SydneyOlympicPark,NSW

Rolesthatreporttothisrole:

SeniorSportConsultant(s)

Workforceprofilenumber:

Roledescriptionnumber:

Dateofapproval:

ORGANISATIONALCONTEXTTheNSWInstituteofSport[NSWIS]supportsAustralianathletestobecomeworld’sbest.Weareanationallyfocusedhighperformancecentre,OlympicandParalympictrainingfacilitybasedatSydneyOlympicPark,reachingallregionsofNSW.Inpartnershipwiththenationalhighperformancesportsystemandnationalandstatesportingbodiesweenable,impactandsupporttargetedathletes,coachesandperformancesupportstafftoprepareforinternationalcompetition.Performanceisatthecentreofallthatwedoandourpeopleareourgreatestperformanceadvantage.ROLEPURPOSETheSeniorCoordinator–Sportisprimarilyresponsibleforsuccessfuldevelopment,implementationandmaintenanceofprocessesandcapabilityforsportperformanceplanningandcoordinationthateffectivelyalignscoaches,HPstaff,sportpartners,includingSSO’sandNSO’s,toagreednationalsystem,NSWISsportandathleteperformanceoutcomes.Inaddition,theSeniorCoordinator–Sportwillberesponsibleforprovidingsportspecificcoordination/administrationservicestosports/projectsasapartofahighperformancesportteam.Aninherentfunctionofallsenior,coordinationandmanagementrolesinthehighperformancedivisionincludesleadershipaccountability.Allrolesatthislevelhavestaffsupervisionresponsibilitiesand,whereavailableandagreed,mayhaveadditionalleadershipfunctionsassociatedwith:1. LeadershipofSport2. CoordinationofPerformanceTeams3. NationalCoordinationroles4. LeadershipofClusters5. Projects/HigherDutiesKEYCHALLENGESThekeychallengesare:

- Development,implementationandmaintenanceofsportplanningandmanagementsystems,includingsportsplanning,agreements,monitoring,reviewandreporting

Page2of9

- BuildingstrongrelationshipswithHPManagementTeam,HPTeam,CoachesandSport- Creatingalignmentbetweensportplanningandmanagementprocessesandaccountabilityfor

sportoutcomes- Providingeffectivecoordination/sportadministrationservicesforallocatedsportsandprojects- AssistingtobuildorganisationalcapabilityintheareaofHPsportplanningandmanagement

KEYRELATIONSHIPSWho PurposeNSWISManagement(OEC,HPMT)

Tocollaborateintheplanning,managementandleadershipprocessthatsupportstheachievementoforganisationalandsportoutcomes.

SportManagementStaff Toenableandempowerstaffperformance,driveinnovationandcreateahighperformanceenvironmentwherestaffcanachieveperformancesuccess.Toshareinformationandexpertisetoincreaseperformanceandensureunitsustainability.

NSO/SSO Tosupporttheperformanceandsustainabilityofthesportprogramandpartnership.AIS Todeliverahighperformanceprogramalignedwithbothsystemandsportoutcomes.Sport/Coaches TodeliverahighperformanceprogramalignedwithNationalprogramandperformance

outcomes.NSWISstaff Toworkcollaborativelytowardsorganisationalandsportoutcomes.Performanceteams Toenhancesportperformancesoathletes/teamscanperformattheirbestandachieve

sportingsuccessatnationalandinternationalcompetitions.NIN ToworkcollaborativelywithintheNationalsystem.OURCULTURE:PERFORMANCECENTREDPrinciples Values BehavioursFindit Courage 1. Acknowledgeperformancesandconfrontchallenges

2. Encouragerealconversationsand“saywhatneedstobesaid”3. Exploreinnovativeopportunitiesandtakecalculatedrisks4. Createthespacetofostergrowthandlearnfromexperiences

Bringit Excellence 5. Championthebehavioursweexpectinothers6. Seekandlistentofeedback7. Setclearexpectationsthatsupportperformance8. Empowerandinspireotherstoenhancetheircapabilitycontinuously

Ownit Accountability9. Committotheoutcome/actionandseeitthrough10. Considertheimpactofouractionsonothers11. Givecredittoothersandreinforcethestrengthoftheteam12. Takeswiftactiontoaddressperformanceissues

FightforIt Passion 13. Advocateforourpeople,servicesandforhighperformanceoutcomes14. Supportcontinuousimprovementandinvestingoodideas15. Gotheextramiletogetthebestresultandbringpeoplealong16. Setanexampleforothersbydoingwhatneedstobedone

Driveit Tenacity 17. Confrontproblemswithasolutionfocusedmindset-“howwouldwe?”18. Approachchallengeswithdeterminationandanopenmind19. Makebravedecisionsandallowformid-coursecorrections20. Findtheenergytokeepmovingforward

Together TeamWork21. Communicatefrequently,openlyandshareinformation22. Fosteropenandhonestconversationsandencourageconstructive

debate23. Encouragecollaborationandvaluecontribution24. Upholdthevaluesoffun,laughterandfamily

Page3of9

KEYACCOUNTABILITIESRole DescriptionEffectivecoordination-InternalProjects/Partnerships

• Plananddriveallocatedinternal‘crosssport’and‘targetedpopulation’projects/partnershipsthatrequiremanagingtime,budget,andresourcesacrossanumberofsportstomeetobjectives.

• Proactivelydevelopandusecollaborativeworkrelationshipstoaccomplishworkgoals

• Delegatedecisionmakingauthorityandtaskresponsibilitiestoteammemberstomaximisesuccessfortheindividualandallocatedproject/partnerships

• Establishproject/partnershipsplansbasedonprioritisedtasks,availableresources,workschedules,andprojectmilestonesutilisingNSWIS‘project/sportplanproforma(linkedtoHPstrategicfocusandmeasuresofeffectiveness)

• Sethighstandardsofperformance,quality,andaccountabilitytoensureachievementofsuccessfulprojectoutcomes

ImplementandMaintainSystemImprovementEfforts/InitiativesforHPSportPlanningandManagement

• AssistHPManager-Sport&Excellencetoimplementandmaintainsystemsandprocessthatmakeeffectiveuseofavailableresourcesandopportunitiesforsportplanningandmanagementincluding:o systemstoidentifylongtermandannualprogram/athletekey

performanceindicatorsandtargets,relativetosuccessprofilesforPodiumPerformance,PathwayPerformanceandCampaignPerformancesportsandprojects

o systemsforestablishing,maintainingandreviewingformalPartnershipAgreementswithNSWISsportsandsportvenues(locallyandregionally)

o systemsformonitoringandevaluatingtheperformanceofsportpartnershipsagainstsuccessmeasuresandperformanceoutcomeswithsportprogrampartners

o determiningthe‘bestfit’sportsadministrationstafftoachievedeliveryofthehighestqualityadministrationandsupporttoachievesportoutcomes

• Usetechnologytoenhancesportplanningandmanagementsystems,includingapplicationssuchasAMS,sharepoint,website,cloudbased,‘smartabase’etc.

• InconsultationwithHPManagementTeam,establishsystemsforimplementingprocessimprovementsforsportplanningandmanagementbyprioritisingandassigningtasks,resources,andaccountabilities

• Delegatedecisionmakingauthorityandtaskresponsibilityforimprovingsystemsandprocessesforsportmanagement

• Encourageotherstoimplementandacceptchangeinworksystemsorprocesses

HighInvolvementTeamMember–HPsportpartnerships,projectsandallocatedsports

• WorkcooperativelywiththeHPManagementTeam,HPTeam,CoachesandHPstaff/performanceteamstoaccomplishgroupgoals

• Communicateclearinformationandinstructionstootherteammembers• Helpateamachieveitsgoalsbysharinginformation,involvingteam

membersindecision,anddemonstratingcommitmenttotheteam• Anticipateproblemsoropportunitiesandtakeimmediateactiontoaddress

them,inconsultationwithHPManager–Sport&Excellence

Page4of9

• Sethighstandardsofperformance,qualityandaccountabilityforoneselfandothers

BuildstrongrelationshipswithHPManagementTeam,HPStaff,CoachesandSport

• Establishmutuallybeneficial,long-termrelationshipswithkeystakeholdersincludingtheHPManagementTeam,Coaches,Performancestaff,HPstaff,Sportpartnersandathletes

• Buildmutuallybeneficial,long-termrelationshipswithkeystakeholdersbymeetingsportandorganisationalneedsorexceedingtheirexpectations

• Gainkeystakeholderconfidencebybeinghonestandconsistent,keepingcommitments,exchangingideasopenly,andprovidingsupport

• PursueopportunitiestobuildmutuallybeneficialrelationshipswithotherNSWISoperationalareasandnetworks

CreateAlignmentBetweenSportPlanningandManagementSystems/ProcessesandAccountabilityforSportOutcomes:

• InconjunctionwiththeHPManager-Sport&Excellence,establishcleargoalsthatalignSportManagementeffortswithSportOutcomes;ensuresynergiesbetweenpeople,processes,andstrategiestodriveflawlessexecutionofSportManagementSystems

• ImplementandmaintainSportManagementsystemsthatidentifyperformanceobjectivesforSquadSports,trackperformance,andevaluateprogresstowardsportoutcomes

o targetsforathleteprogression(across4keyareas)o NSWISsport/athletetargetso internationalsportsuccessmeasureso squadprogramsuccessprofiles

• BuildacohesiveworkgroupwithinSportManagementbyassistingtoclarifyaccountabilitiesforsportmanagement,involvingtheHPManagementGroupindecisions,providingresourcestoexecuteSportManagementsystemstrategies,aligningHPStrategyandManagementcommitteetoachievementofSportOutcomes

• CoordinateaccurateandtimelyinternalandexternalreportsandcommunicationsasrequiredtotheBoard,CEO,DirectorHighperformanceetc.,includingAnnualandBoardreportsinlinewithNSWISstyleguidesandrequirements–includingNSWISscholarshipathleteresultsandtalentresults

• InconsultationwithHPManager-Sport&Excellence,coordinatethecollectionofsportperformancedatatoassistwitheffectivedecisionmakingacrosshighperformancesports

Operational DescriptionAllocatedSports–coordinationandadministration(asrequired)

• Deliverqualitysportcoordinationsupportservicestoanyallocatedgroupofsportsorprojects

• Facilitate management of approved budgets for allocated sports withCoachesandprogrampartnersdrivingefficientuseofresources

• Manageandappraisetheperformanceofanyallocatedperformanceandadministrationstaffaligningtheirperformanceforsuccess

• Implement opportunities to enhance sport’s capacity to achieveperformance outcomes in conjunction with program partners, the highperformancemanagementteam,coachesandotherrelevantexpertise

Staff-ProfessionalExcellencePlanning(PEP)

• Meetsmonthlyorquarterlywithemployeesandmanagementtoplananddiscussperformance,monitorprogressandconsiderfuturerequirements

• Proactively drives the formal PEP process with all employees (whereapplicable)

• Commitstodeliveringontheagreedprofessionaldevelopmentplan

Page5of9

• Proactively participates in the talent reviews and succession planningprocess(whereapplicable)

General • RepresenttheNSWISasrequired• Work collaboratively with other sections/units of NSWIS towards

organisationalandsportoutcomes• Adheres to all the NSW Institute of Sport policies and procedures,

particularlytheCodeofConduct• ReflectstheNSWISvaluesineverydayworkenvironment• Complies with WHS legislation, company WHS policies, objectives and

procedures.Contributeandparticipateinthehealthandsafetyofallstaff,visitorsandcontractors.

Page6of9

SUCCESSPROFILEExperience Knowledge1. Minimum7+years’experienceinHigh

Performancesportmanagement/coordination

2. 2+yearsinmultiplehighperformanceenvironments

3. Provenabilityinplanningandorganisingsystemstoachieveenhancedsportplanningandmanagementoutcomes

4. Experienceincreatingalignmentbetweensportplanningandmanagementsystems/processesandaccountabilityforsportoutcomes

5. Provenabilitytotakepromptactiontoidentifyopportunitiesandachievegoalswithsportbeyondwhatisrequired

6. Provenexperienceindevelopingandusingcollaborativerelationshipstoachieveenhancedhighperformancesportoutcomes

7. Successwithsettinghighstandardsofperformanceinsportadministrationandassumingresponsibilityandaccountabilityforsuccessfullycompletingtasks

8. Experienceinsupervisingstaffandfacilitatingthecompletionof‘team’goals

9. Relevanttertiaryqualifications(orequivalentexperience)

10. Knowledgeandunderstandingofthekeycomponents/leversforsuccessfulhighperformancesportpartnershipsthatcanbeusedasaplatformforprogramdevelopment,management,monitoringandreview

11. Understandingofeffectivesportprogramperformancemonitoringsystems

12. ExtensiveknowledgeofplanningandorganisingprocessesinHighPerformancesport

13. UnderstandingoftherequirementsofHighPerformanceathletesandcoaches

14. KnowledgeandunderstandingofAustralianHighPerformancesportsystems

15. Intermediate/AdvancedknowledgeofMSOfficeandothersportsspecificcomputerprograms

16. Firstaidandresuscitationcertificate17. Workingwithchildrencheck18. Currentdriver’slicense

Competencies PersonalAttributes19. Influencing20. SportasaBusiness21. CompellingCommunication22. FacilitatingChange23. AligningPerformanceforSuccess24. CoachingandDevelopingOthers25. OperationalDecisionMaking26. DelegationandEmpowerment27. DrivingforResults28. MonitoringInformation29. Sport,AthleteandCoachFocus30. BuildingPartnerships31. GuidingTeamSuccess32. CreatingaCultureofTrust

33. Energy34. Innovation35. Continuouslearning36. Strongambitionforathletes37. Passion/Enthusiasm38. Initiative39. Adaptability

Signature

Fullname(pleaseprint)

Datesigned

Page7of9

CAPABILITYSUMMARYTheNSWPublicSectorCapabilityFrameworkappliestoallNSWpublicsectoremployees.TheCapabilityFrameworkisavailableatwww.psc.nsw.gov.au/capabilityframework.Belowisthefulllistofcapabilitiesandthelevelrequiredforthisrole.Thecapabilitiesinboldarethefocuscapabilitiesforthisrole.Refertothenextsectionforfurtherinformationaboutthefocuscapabilities.CapabilityGroup CapabilityName Level

DisplayResilienceandCourage Adept

ActwithIntegrity Advanced

ManageSelf Advanced

ValueDiversity Advanced

CommunicateEffectively Advanced

CommittoCustomerService Intermediate

WorkCollaboratively Advanced

InfluenceandNegotiate Adept

DeliverResults Intermediate

PlanandPrioritise Adept

ThinkandSolveProblems Advanced

DemonstrateAccountability Adept

Finance Adept

Technology Adept

ProcurementandContractManagement Intermediate

ProjectManagement Intermediate

ManageandDevelopPeople Advanced

InspireDirectionandPurpose Advanced

OptimiseBusinessOutcomes Adept

ManageReformandChange Advanced

FOCUSCAPABILITIESThefocuscapabilitiesfortherolearethecapabilitiesinwhichoccupantsmustdemonstrateimmediatecompetence.Thebehaviouralindicatorsprovideexamplesofthetypesofbehavioursthatwouldbeexpectedatthatlevelandshouldbereviewedinconjunctionwiththerole’skeyaccountabilities.GroupandCapability Level BehaviouralIndicatorsPersonalAttributesDisplayresilience&courage

Adept 40. Beflexible,showinitiativeandrespondquicklywhensituationschange

41. Givefrankandhonestfeedback/advice42. Listenwhenideasarechallenged,seektounderstand

thenatureofthecriticismandrespondconstructively43. Raiseandworkthroughchallengingissuesandseek

alternatives44. Keepcontrolofownemotionsandstaycalmunder

pressureandinchallengingsituation

This image cannot currently be displayed.

Page8of9

GroupandCapability Level BehaviouralIndicatorsPersonalAttributesActwithintegrity

Advanced 45. Modelthehigheststandardsofethicalbehaviourandreinforcetheminothers

46. Representtheorganisationinanhonest,ethicalandprofessionalwayandsetanexampleforotherstofollow

47. Ensurethatothershaveaworkingunderstandingofthelegislationandpolicyframeworkwithinwhichtheyoperate

48. Promoteacultureofintegrityandprofessionalismwithintheorganisationandindealingsexternaltogovernment

49. Monitorethicalpractices,standardsandsystemsandreinforcetheiruse

50. Actonreportedbreachesofrules,policiesandguidelines

RelationshipsCommunicateeffectively

Advanced 51. Presentwithcredibility,engagevariedaudiencesandtestlevelsofunderstanding

52. Translatetechnicalandcomplexinformationconciselyfordiverseaudiences

53. Createopportunitiesforotherstocontributetodiscussionanddebate

54. Activelylistenandencourageotherstocontributeinputs

55. Adjuststyleandapproachtooptimiseoutcomes56. Writefluentlyandpersuasivelyinarangeofstylesand

formatsRelationshipsInfluence&negotiate

Adept 57. Negotiatefromaninformedandcredibleposition58. Leadandfacilitateproductivediscussionswithstaffand

stakeholders59. Encourageotherstotalk,shareanddebateideasto

achieveaconsensus60. Recogniseandexplaintheneedforcompromise61. Influenceotherswithafairandconsideredapproach

andsoundarguments62. Showsensitivityandunderstandinginresolvingconflicts

anddifferences63. Managechallengingrelationswithinternalandexternal

stakeholders64. Pre-emptandminimiseconflict

ResultsThink&solveproblems

Advanced 65. Undertakeobjective,criticalanalysistodrawaccurateconclusionsthatrecogniseandmanagecontextualissues

66. Workthroughissues,weighupalternativesandidentifythemosteffectivesolutions

67. Takeaccountofthewiderbusinesscontextwhenconsideringoptionstoresolveissues

68. Explorearangeofpossibilitiesandcreativealternativestocontributetosystems,processandbusinessimprovements

69. Implementsystemsandprocessesthatunderpinhighqualityresearchandanalysis

Page9of9

GroupandCapability Level BehaviouralIndicatorsResultsDemonstrateaccountability

Adept 70. Assessworkoutcomesandidentifyandsharelearningstoinformfutureactions

71. Ensurethatactionsofselfandothersarefocusedonachievingorganisationaloutcomes

72. Exercisedelegationsresponsibly73. Understandandapplyhighstandardsoffinancial

probitywithpublicmoniesandotherresources74. Identifyandimplementsafeworkpractices,takinga

systematicriskmanagementapproachtoensurehealthandsafetyofselfandothers

75. Conductandreportonqualitycontrolaudits76. Identifyriskstosuccessfulachievementofgoals,and

takeappropriatestepstomitigatethoserisksPeoplemanagementInspiredirection&purpose

Advanced 77. Promoteasenseofpurposeandenableotherstounderstandthelinksbetweengovernmentpolicyandorganisationalgoals

78. Buildasharedsenseofdirection,clarifyprioritiesandgoalsandinspireotherstoachievethem

79. Workwithotherstotranslatestrategicdirectionintooperationalgoalsandbuildasharedunderstandingofthelinktocorebusinessoutcomes

80. Createopportunitiesforrecognisingandcelebratinghighperformanceattheindividualandteamlevel

81. WorktoremovebarrierstoachievementofgoalsPeoplemanagementManagereform&change

Advanced 82. Clarifypurposeandbenefitsofcontinuousimprovementforstaffandprovidecoachingandleadershipintimesofuncertainty

83. Assistotherstoaddressemergingchallengesandrisksandgeneratesupportforchangeinitiatives

84. Translatechangeinitiativesintopracticalstrategiesandexplainthesetostaffandtheirroleinimplementingthem

85. Implementstructuredchangemanagementprocessestoidentifyanddevelopresponsestoculturalbarriers