notice ,agenda & ninutes
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8/8/2019 Notice ,Agenda & Ninutes
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MinutesMinutes
Notices, AgendaNotices, Agenda,,
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NoticesNotices
To attend meetings
Formulation of policies
Pros & Cons of the problem
Entrusted the responsibility
Transaction of information
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IngredientsIngredients Day
Date
Time
Venue
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Examples of NoticeExamples of Notice
TRISHULSURGICALSLTD.H.O.50 DARYAGANJ
NEW DELHI30 April 2010
NOTICE
A meeting of the board of Directors will be held in the
conference hall ofHead office of the company at 6.30P.M. on Tuesday,15 May 2010.
Vijay SharmaSecretary
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AGENDAAGENDA
List of Business to be transected inmeeting
Prepared by Secretary
Consultation with chairman
Arranged in the order of theirimportance
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Example of AgendaExample of Agenda
Delhi PolytechnicH
osingSociety
H.O.57-B Model Town IDelhi
20 April 2010
A meeting of executive committee of society will be held in
theInvitation Banquet
Hall, Ashok Vihar, Phase
III, Delhi 110052 AT 6.30 p.m. On Thursday, 5 May 2010.
-Agenda-1. Confirmation of the Minutes of the previous meeting2. Filling up of vacancies.3. Engagement of contractor for Electrical Supply
4. Construction of Overhead Tank5. Any other matter with the permission of the chair
Aradhna AroraSecretary
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MinutesMinutes
Official record of the meeting
Prepared by Secretary
Commercial, social organization give
importance to maintenance of record
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Types of MinutesTypes of Minutes
Minutes of Resolution
Minutes of Narration
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Types of MinutesTypes of Minutes
Minutes of Resolution
Only resolution passed at the
meeting are recorded & no referenceis made to any discussion
Minutes ofNarration
A brief account of discussion onvarious issues, the proposals madeby the participants, the votingpattern etc.
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Styles and Presentation ofStyles and Presentation ofMinutesMinutes
Both types of Minutes recorded intabular form.
Clear & concise summary isnecessary
Do not make any emotion & feelingof the participants
Use passive voice
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Key PointsKey Points
Secretary prepares it.
He/ She take extensive notes of the
meeting Minutes are circulated & read out in
the next meeting ,these are signedby chairman
Only Signed & approved minuteshave the legal validity
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IngredientsIngredients
Mention the name of group, unit orthe board
Mention the date ,day, time venue &the numbers of the meeting
Mention the name of the person whoattended , special invitees also
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Examples of MinutesExamples of Minutes
Delhi Polytechnic Hosing Society
H.O.57-B Model Town IDelhi
Minutes of the third meeting of the executive committee held in theInvitation Banquet Hall, Phase III, Delhi 110052 AT 6.30 p.m. On
Thursday, 5 May 2010.
Present:Shri Omprakash President
Shri K.L.Malhotra Member
Shri A.K.Uppadhyay Member
Shri Naveen Kumar Member
Special Invities
Shri V.K.Mathur ArchitectureShri S.P.Singh Contractor
In Attendance
Ms. Sadhna Arora Secretary
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Examples of MinutesExamples of MinutesNo. ofMinutes Subject ofMinutes Detail ofMinutes3.01 Minutes of the last The minutes of the last
Meeting meeting were approvedand passed.
3.02 Filling up of Resolved that vacanciesvacancies in the society advertised
in the newspaper before20th May 2010
3.03 construction of Resolved : In view ofOverhead Tank suggestion made by the
architect ,the work onoverhead tank bedeferred till 31st August
3.04 Next Meeting Resolved: The nextmeeting of the
committee to be heldon 10 September 2010Aradhna AroraSecretary
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