notice ,agenda & ninutes

8/8/2019 Notice ,Agenda & Ninutes

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MinutesMinutes

Notices, AgendaNotices, Agenda,,


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NoticesNotices

To attend meetings

Formulation of policies

Pros & Cons of the problem

Entrusted the responsibility

Transaction of information


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IngredientsIngredients Day

Date

Time

Venue


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Examples of NoticeExamples of Notice

TRISHULSURGICALSLTD.H.O.50 DARYAGANJ

NEW DELHI30 April 2010

NOTICE

A meeting of the board of Directors will be held in the

conference hall ofHead office of the company at 6.30P.M. on Tuesday,15 May 2010.

Vijay SharmaSecretary


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AGENDAAGENDA

List of Business to be transected inmeeting

Prepared by Secretary

Consultation with chairman

Arranged in the order of theirimportance


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Example of AgendaExample of Agenda

Delhi PolytechnicH

osingSociety

H.O.57-B Model Town IDelhi

20 April 2010

A meeting of executive committee of society will be held in

theInvitation Banquet

Hall, Ashok Vihar, Phase

III, Delhi 110052 AT 6.30 p.m. On Thursday, 5 May 2010.

-Agenda-1. Confirmation of the Minutes of the previous meeting2. Filling up of vacancies.3. Engagement of contractor for Electrical Supply

4. Construction of Overhead Tank5. Any other matter with the permission of the chair

Aradhna AroraSecretary


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MinutesMinutes

Official record of the meeting

Prepared by Secretary

Commercial, social organization give

importance to maintenance of record


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Types of MinutesTypes of Minutes

Minutes of Resolution

Minutes of Narration


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Types of MinutesTypes of Minutes

Minutes of Resolution

Only resolution passed at the

meeting are recorded & no referenceis made to any discussion

Minutes ofNarration

A brief account of discussion onvarious issues, the proposals madeby the participants, the votingpattern etc.


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Styles and Presentation ofStyles and Presentation ofMinutesMinutes

Both types of Minutes recorded intabular form.

Clear & concise summary isnecessary

Do not make any emotion & feelingof the participants

Use passive voice


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Key PointsKey Points

Secretary prepares it.

He/ She take extensive notes of the

meeting Minutes are circulated & read out in

the next meeting ,these are signedby chairman

Only Signed & approved minuteshave the legal validity


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IngredientsIngredients

Mention the name of group, unit orthe board

Mention the date ,day, time venue &the numbers of the meeting

Mention the name of the person whoattended , special invitees also


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Examples of MinutesExamples of Minutes

Delhi Polytechnic Hosing Society

H.O.57-B Model Town IDelhi

Minutes of the third meeting of the executive committee held in theInvitation Banquet Hall, Phase III, Delhi 110052 AT 6.30 p.m. On

Thursday, 5 May 2010.

Present:Shri Omprakash President

Shri K.L.Malhotra Member

Shri A.K.Uppadhyay Member

Shri Naveen Kumar Member

Special Invities

Shri V.K.Mathur ArchitectureShri S.P.Singh Contractor

In Attendance

Ms. Sadhna Arora Secretary


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Examples of MinutesExamples of MinutesNo. ofMinutes Subject ofMinutes Detail ofMinutes3.01 Minutes of the last The minutes of the last

Meeting meeting were approvedand passed.

3.02 Filling up of Resolved that vacanciesvacancies in the society advertised

in the newspaper before20th May 2010

3.03 construction of Resolved : In view ofOverhead Tank suggestion made by the

architect ,the work onoverhead tank bedeferred till 31st August

3.04 Next Meeting Resolved: The nextmeeting of the

committee to be heldon 10 September 2010Aradhna AroraSecretary

notice ,agenda & ninutes

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