nonprofit kick start 2015: creating healthy & productive meetings
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Creating Healthy and Productive Meetings
GuideStar with:
Beth Kanter Andrea Kihlstedt
February 12, 2015
Live Tweet: #NPKickStart
Nonprofit Kick Start 2015
Facilitation Skills You Need
in Today’s Wired World
By Andrea Kihlstedt
Meetings that Work:
or: r u there?
AndreaKihlstedt.com/meetings
On average, how many meetings do you
attend each week?
3 meetings/week
5 meetings/week
10 meetings/week
20 or more meetings/week
A Question for You
Average professional goes to
13.7 meetings/week and estimates
that half of that time is wasted.
THAT’S NEARLY ONE WEEK EACH MONTH WASTED
Mutual
understanding
Hallmarks of an Effective Meeting
Full participationClear and specific
outcomesShared responsibility
Ask 3 POP Questions before you schedule a meeting
Purpose: What’s the
purpose of the meeting
and why does it matter?
Outcome: What’s the
desired result?
Process: Is a meeting
the best way it? If so,
what kind of meeting and
who should be there?
1 2 3 4 5 6 7
Meetings that Work!
Plan Hook Confirm(Combustion)
PARTICIPATIONMeaning
Next
Steps
Follow
Through
1. Calculate your rightful
air time.
2. Look around at each
person.
Sonia Nevis’s two rules
of effective meetings
Sonia Nevis, PhD
Appoint a mentor for those on speaker
Name tags for those on speaker
Call on the speaker phone participants first
In-person + virtual participants
Walking As Part of Work Meetings:
Don’t Call It A Break
Beth Kanter, Master Trainer, Blogger, Author, and Speaker
Guidestar Webinar
Feb. 12, 2015
People are sitting
9.3 hours a day,
which is more than
we’re sleeping, at
7.7 hours
It’s harmful to your
health ….
Sitting increases risk
of death up to 40%
”For me, walking
has proved to be a
great way to
promote a healthy
lifestyle, while
facilitating my
communications
skills and
leadership efforts.“
Louis Sullivan,
HHS Secretary 89-
93
Mindset Change: Integrate Walking Into Your Work
• Stop thinking of solo walking as “exercise”
it is a great time to think about challenging
work task
• Recognize when you are not productive
sitting and take a five minute walk around
your office, stretch
• Hack a standing desk
• Incorporate 20-30 minute solo walks
during the day or talk call w/ your mobile
phone
• Walking commute to work, if possible or
park far away or get off bus a stop early
Meeting Type Description
Informal Chats To decide to act on a problem you are
facing
1:1 Regularly scheduled check-ins with your
boss or people who report to you
Networking Meeting with a professional colleague
for relationship building
Huddles To offer help or take action on tactical
issues such as scheduling or daily work
Staff Meetings Reporting, decision, planning,
scheduling, updates, brainstorming, etc
Work Session To develop a strategy, process
improvement, or implementation plan
Conference
Calls
Meetings by phone or online
Changing A Culture of Sitting: Pick One Meeting
Easy place to start: Suggest replacing weekly status updates with supervisors with a walking
meeting. Suggest meeting for a walk instead of coffee for networking meetings. Switch conference call
meetings to your mobile phone and walk or pace
Tips for Walking Meetings: Actual Meeting
• Use a park or outdoor setting whenever
possible.
• Try holding walking meetings in the
afternoon, when energy levels are lowest.
• Avoid noisy roads or crowded areas.
• Plan a route with some good stopping
points. Plan indoor meetings in the office
space in the event of bad weather.
• Set a goal for walking meetings each
week. Suggest replacing weekly status
updates with supervisors with a walking
meeting and build up to more frequent
strolls.
• Track your steps with a wearable device.
• Plot out a few walking routes that work out
to the typical length of company meetings.
More about walking at work:
http://www.bethkanter.org/category/walkin
g/
http://www.scoop.it/t/walking-for-work
Friend Me on Fitbit for Walking As Work
Challenges
https://www.fitbit.com/user/288NYK
Reflection
• How can you integrate walking into your
work?
• What’s one small step you can take?
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