microsoft ® word 2010 core skills lesson 1: getting started courseware #: 3240 microsoft office...

Microsoft®

Word 2010Core

Skills

Lesson 1: Getting Started

Courseware #: 3240

Microsoft OfficeWord 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 2

Lesson 1 Objectives

• identify elements on the screen

• use the Quick Access Toolbar

• use the Ribbon

• work with text

• move around the document

• identify screen symbols

• use Backstage to save, open, or create new documents

• switch between documents

• save in different file formats

• close a document

• add document properties

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Word 2010Core

Skills

© CCI Learning Solutions Inc. 3

Looking at the Screen

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Word 2010Core

Skills

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Looking at the Screen

• ScreenTips– Quick description of feature

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Word 2010Core

Skills

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Using the Quick Access Toolbar

• Contains buttons for frequently used commands

• Can be customized• Can be positioned above or below Ribbon

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Word 2010Core

Skills

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Using the Ribbon

• Tabs work similar to menu commands

• Contextual ribbons appear when active– Different color than normal interface

• Use to hide or to show ribbon

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Word 2010Core

Skills

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Using the Ribbon

• Can use keyboard to activate

Press H to access the Home tab

Press K to access Line Spacing options

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Word 2010Core

Skills

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Working with Text

• Shows where you currently are

• Moves to the right as you type new text

Deleting Text • Delete character to the right using Delete

• Delete character to the left using Backspace

Word Wrap • When you fill line with text, next word automatically flows or wraps to next line of paragraph

• Press Enter to end each paragraph of text

Blank Lines • Paragraph with no text

• To insert, press Enter

• To remove, move to blank line and press Delete

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Word 2010Core

Skills

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Identifying Screen SymbolsSpelling error Hide top & bottom margins

Grammatical error Show top & bottom margins

Contextual error Show/hide formatting marks

No proofing errors ¶ Paragraph mark

A proofing error exists Text wrapping mark

Check for proofing errors Tab mark

AutoCorrect item Spaces mark

AutoCorrect Options Soft page break mark

Paste options Manual page break mark

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Word 2010Core

Skills

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Moving Around in the Document

• Click to move insertion point• Scroll bars• Keyboard options (for quick access):

– Next/Previous character /– Next/Previous word Ctrl+ /– Beginning/End of line Home/End– Beginning/End of document Ctrl+Home/End– Next/previous line /– Next/previous paragraph Ctrl+ /– Go to Ctrl+G

Microsoft®

Word 2010Core

Skills

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Saving Documents

• Maximum of 255 characters• Should identify contents quickly• Cannot use: / \ : * ? “ < > | • Word automatically assigns .docx • When file name in shaded box, type to replace previous file name• Can save file to any location you can access

– Be careful about files with same name

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Word 2010Core

Skills

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Saving Documents

• To save the first time or for changes to existing document:– Click Save on the Quick Access toolbar– Click File, Save– Press Ctrl+S

• To save document with different name:– Click File, Save As– Press F12

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Word 2010Core

Skills

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Creating a New Blank Document

• To create a new blank document:– Click File, New, Blank document– Press Ctrl+N

• Word assigns name of Document#– Keeps track of new documents created this session

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Word 2010Core

Skills

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Using the New Dialog Box

• Click File, New

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Word 2010Core

Skills

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Switching Between Documents

• To switch between multiple documents:– On View tab, in Window group, click Switch Windows, or– click Word button on taskbar to display preview of each open document, or– if Word in Restore Down view, click title bar for document to switch to

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Word 2010Core

Skills

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Saving as Another File Format

• Use Save as type field in Save As dialog box

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Word 2010Core

Skills

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Working with the Compatibility Mode

• Check for issues between versions• Click File, Info, Check for Issues,

Check Compatibility

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Word 2010Core

Skills

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Converting a Document

• Convert to Word 2010 format– Be very careful if others use earlier version

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Word 2010Core

Skills

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Closing a Document

• To close document:– Click File, Close– Click – Press Ctrl+W or Ctrl+F4

• When all documents closed:– See grey screen with only File tab available

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Word 2010Core

Skills

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Opening a Document

• To open document:– Click File, Open– Press Ctrl+O or Ctrl+F12– Click File, Recent

• May need to navigate to location where file saved

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Word 2010Core

Skills

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Using Document Properties

• Click File, Info

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Word 2010Core

Skills

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Using Document Properties

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Word 2010Core

Skills

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Using Document Properties

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Word 2010Core

Skills

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Using E-mail

• Downside is every recipient gets own copy of document

– Need to merge changes or add comments made by others

• To send document using e-mail in Word:

– Click File tab, click Save & Send, click Send Using E-mail:

• Send as Attachment

• Send a Link

• Send as PDF

• Send as XPS

• Send as Internet Fax

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Word 2010Core

Skills

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Using E-mailSend as Attachment

Creates new message with your document as attachment

Send as Link Creates new message containing hyperlink to document

Send as PDF Convert document into PDF (Portable Document Format) before sending

Send as XPS Convert document into XPS format before sending

Send as Internet Fax

Convert document into electronic fax file and send using internet fax software on your local computer

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 26

Using Save to Web

• Use web-based storage service– Office Web Applications

– Free to use and given 25 GB storage space

– Need Windows Live ID to access files • in Public folder at any time

• in My Documents folder only accessible by you

• To save document to SkyDrive from Word:– Click File tab, click Save & Send, click Save to Web

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Word 2010Core

Skills

© CCI Learning Solutions Inc. 27

Using Save to Web

Microsoft®

Word 2010Core

Skills

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Using SharePoint

• Facilitates document sharing for authorized users:

– Shared network drives to store documents– Document version control– Workflow control– Social networking– E-mail– Other shared communications

Microsoft®

Word 2010Core

Skills

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Using SharePoint

• To save document to SharePoint from Word:– Click File tab, click Share, click Save to SharePoint

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 30

Using SharePoint

Microsoft®

Word 2010Core

Skills

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Summary of Lesson 1

• identify elements on the screen

• use the Quick Access Toolbar

• use the Ribbon

• work with text

• move around the document

• identify screen symbols

• use Backstage to save, open, or create new documents

• switch between documents

• save in different file formats

• close a document

• add document properties

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 32

Review Questions

1. Explain how the Ribbon is organized.

2. Provide examples of when you might use a template to create a new document.

3. Explain why you would save a file in another format other than the Word 2010 document format.

4. How can the Compatibility Mode affect a file?

5. Provide an example of how you might use the information shown for a file’s properties.