microsoft ® word 2010 core skills lesson 1: getting started courseware #: 3240 microsoft office...
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Microsoft®
Word 2010Core
Skills
Lesson 1: Getting Started
Courseware #: 3240
Microsoft OfficeWord 2010
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 2
Lesson 1 Objectives
• identify elements on the screen
• use the Quick Access Toolbar
• use the Ribbon
• work with text
• move around the document
• identify screen symbols
• use Backstage to save, open, or create new documents
• switch between documents
• save in different file formats
• close a document
• add document properties
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 3
Looking at the Screen
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 4
Looking at the Screen
• ScreenTips– Quick description of feature
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 5
Using the Quick Access Toolbar
• Contains buttons for frequently used commands
• Can be customized• Can be positioned above or below Ribbon
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 6
Using the Ribbon
• Tabs work similar to menu commands
• Contextual ribbons appear when active– Different color than normal interface
• Use to hide or to show ribbon
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 7
Using the Ribbon
• Can use keyboard to activate
Press H to access the Home tab
Press K to access Line Spacing options
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 8
Working with Text
• Shows where you currently are
• Moves to the right as you type new text
Deleting Text • Delete character to the right using Delete
• Delete character to the left using Backspace
Word Wrap • When you fill line with text, next word automatically flows or wraps to next line of paragraph
• Press Enter to end each paragraph of text
Blank Lines • Paragraph with no text
• To insert, press Enter
• To remove, move to blank line and press Delete
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 9
Identifying Screen SymbolsSpelling error Hide top & bottom margins
Grammatical error Show top & bottom margins
Contextual error Show/hide formatting marks
No proofing errors ¶ Paragraph mark
A proofing error exists Text wrapping mark
Check for proofing errors Tab mark
AutoCorrect item Spaces mark
AutoCorrect Options Soft page break mark
Paste options Manual page break mark
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 10
Moving Around in the Document
• Click to move insertion point• Scroll bars• Keyboard options (for quick access):
– Next/Previous character /– Next/Previous word Ctrl+ /– Beginning/End of line Home/End– Beginning/End of document Ctrl+Home/End– Next/previous line /– Next/previous paragraph Ctrl+ /– Go to Ctrl+G
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 11
Saving Documents
• Maximum of 255 characters• Should identify contents quickly• Cannot use: / \ : * ? “ < > | • Word automatically assigns .docx • When file name in shaded box, type to replace previous file name• Can save file to any location you can access
– Be careful about files with same name
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 12
Saving Documents
• To save the first time or for changes to existing document:– Click Save on the Quick Access toolbar– Click File, Save– Press Ctrl+S
• To save document with different name:– Click File, Save As– Press F12
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 13
Creating a New Blank Document
• To create a new blank document:– Click File, New, Blank document– Press Ctrl+N
• Word assigns name of Document#– Keeps track of new documents created this session
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 14
Using the New Dialog Box
• Click File, New
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 15
Switching Between Documents
• To switch between multiple documents:– On View tab, in Window group, click Switch Windows, or– click Word button on taskbar to display preview of each open document, or– if Word in Restore Down view, click title bar for document to switch to
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 16
Saving as Another File Format
• Use Save as type field in Save As dialog box
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 17
Working with the Compatibility Mode
• Check for issues between versions• Click File, Info, Check for Issues,
Check Compatibility
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 18
Converting a Document
• Convert to Word 2010 format– Be very careful if others use earlier version
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 19
Closing a Document
• To close document:– Click File, Close– Click – Press Ctrl+W or Ctrl+F4
• When all documents closed:– See grey screen with only File tab available
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 20
Opening a Document
• To open document:– Click File, Open– Press Ctrl+O or Ctrl+F12– Click File, Recent
• May need to navigate to location where file saved
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 21
Using Document Properties
• Click File, Info
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 22
Using Document Properties
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 23
Using Document Properties
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 24
Using E-mail
• Downside is every recipient gets own copy of document
– Need to merge changes or add comments made by others
• To send document using e-mail in Word:
– Click File tab, click Save & Send, click Send Using E-mail:
• Send as Attachment
• Send a Link
• Send as PDF
• Send as XPS
• Send as Internet Fax
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 25
Using E-mailSend as Attachment
Creates new message with your document as attachment
Send as Link Creates new message containing hyperlink to document
Send as PDF Convert document into PDF (Portable Document Format) before sending
Send as XPS Convert document into XPS format before sending
Send as Internet Fax
Convert document into electronic fax file and send using internet fax software on your local computer
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 26
Using Save to Web
• Use web-based storage service– Office Web Applications
– Free to use and given 25 GB storage space
– Need Windows Live ID to access files • in Public folder at any time
• in My Documents folder only accessible by you
• To save document to SkyDrive from Word:– Click File tab, click Save & Send, click Save to Web
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 27
Using Save to Web
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 28
Using SharePoint
• Facilitates document sharing for authorized users:
– Shared network drives to store documents– Document version control– Workflow control– Social networking– E-mail– Other shared communications
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 29
Using SharePoint
• To save document to SharePoint from Word:– Click File tab, click Share, click Save to SharePoint
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 30
Using SharePoint
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Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 31
Summary of Lesson 1
• identify elements on the screen
• use the Quick Access Toolbar
• use the Ribbon
• work with text
• move around the document
• identify screen symbols
• use Backstage to save, open, or create new documents
• switch between documents
• save in different file formats
• close a document
• add document properties
![Page 32: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010](https://reader035.vdocuments.mx/reader035/viewer/2022062518/56649e545503460f94b4a670/html5/thumbnails/32.jpg)
Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 32
Review Questions
1. Explain how the Ribbon is organized.
2. Provide examples of when you might use a template to create a new document.
3. Explain why you would save a file in another format other than the Word 2010 document format.
4. How can the Compatibility Mode affect a file?
5. Provide an example of how you might use the information shown for a file’s properties.