march 31 –april 2, 2020 - sarpy county, nebraska 2021... · 2020-03-26 · e-911 funds 5,478,651...
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Fiscal 2021 Budget Kick-OffMarch 31 – April 2, 2020
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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating
II. Key Budget Tenets
III. Budget Instructions Guidance Changes to process What to submit
IV. Process & Timeline
Agenda
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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating
II. Key Budget Tenets
III. Budget Instructions Guidance Changes to process What to submit
IV. Process & Timeline
Agenda
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Fiscal 2020 Adopted Expense BudgetFY2019 Revised FY2020 Est. Final % Change
General Fund 77,287,512$ 79,664,784$ 3.1%Public Works Funds 31,956,221 34,548,840 8.1%E-911 Funds 5,478,651 5,466,247 -0.2%Child Support Funds 1,843,022 1,703,069 -7.6%Tourism & Visitor Improvement Funds 2,790,737 1,911,209 -31.5%Inheritance Tax & Keno Funds 6,374,512 7,986,036 25.3%Bond Funds 4,018,657 2,862,987 -28.8%Sinking Fund 3,300,000 7,362,370 123.1%Landfill Funds 14,394,927 12,563,684 -12.7%Sewer Funds 7,734,159 11,606,485 50.1%Grant Funds 2,855,868 2,601,263 -8.9%Information Systems & GIS 3,963,431 4,458,747 12.5%Fleet Services 1,316,057 1,350,839 2.6%All Other 1,829,927 2,083,170 13.8%
Total - All Funds 165,143,681$ 176,169,730$ 6.7%
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$‐
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020
Cash Reserve = $6.9m
Cash 2/29/20 = $6,967,359
General Fund Cash on Hand at Month‐End
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Bond RatingInvestment Grade: Highest Aaa
Investment Grade: Very High
Aa1
Aa2
Aa3
Investment Grade: High
A1
A2
A3
Investment Grade: Good
Baa1
Baa2
Baa3
Speculative Grade: Speculative
Ba1
Ba2
Ba3
Speculative Grade: Highly Speculative
B1
B2
B3
Speculative Grade: Very High Risk
Caa1
Caa2
Caa3
In or Near Default Ca or C
• Sarpy County is “Triple A Rated”• That’s highest rating possible• Enables lowest interest rate• Saves our county money
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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating
II. Key Budget Tenets
III. Budget Instructions Guidance Changes to process What to submit
IV. Process & Timeline
Agenda
• Fund on‐going operating expenditures with on‐going revenue sources.
• Maintain a sufficient General Fund reserve to achieve the highest bond rating and to meet unanticipated financial needs.
• Manage and conduct our operations as efficiently and effectively as possible to minimize cost to our taxpayers.
• Conservatively budget revenues to avoid budget shortfalls.
• Utilize zero‐based budgeting for expenditures.8
Key Budget Tenets
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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating
II. Key Budget Tenets
III. Budget Instructions Guidance Changes to process What to submit
IV. Process & Timeline
Agenda
• The negative fiscal impact on Sarpy County (reduced revenues and addedcosts) from the COVID‐19 pandemic and the slowdown in the economy isunknown at this point, both in magnitude and in duration.
• The Sarpy County Budget Committee is asking that the total budgetrequests for each departmental budget be limited to 3% or lower.
• Other than salary increases per wage agreements or schedules, otheroperating and capital expenditures should be reviewed very closely toseek ways to keep at fiscal 2020 levels or lower.
• Note: Further weakening of the economy could force budget cuts
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Guidance
• Holding our budget to minimal, cost of living, increases on salaries andwages will best enable the county to recover from the pandemic and tofund the needed projects that are either underway or being considered.These key projects include:
• New Jail• Administration Building/Justice Center Modifications• Road Projects• Mental Health Crisis Facility
• Position requests will be difficult to fund. Position requests will advance tothe Human Capital Committee for consideration.
• Funding requests on initiatives that will improve processes and efficiencyare encouraged.
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Guidance
• Internal Funding of Capital Asset Purchases
• Capital Expenditure Form
• No paper copies of your budget need be submitted
• Information and Forms Available online:• https://www.sarpy.com/offices/fiscal‐budget/fy‐2021‐budget‐process‐0
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Changes to Process
Submit your requested budget by April 30th to: fiscal@sarpy.com
Submit a single PDF for each individual department/fund that you budget, with documents in the following order:
1. Department budget report out of MUNIS with justifications2. Memo to Board or Budget Committee (optional)3. Salary sheet4. Position History Form5. New Position Request Form (revised), if applicable6. Performance Data & Capital Expenditure Form7. Other supporting information (quotes, detailed support, etc.)
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What to Submit
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Line Item Justification in Munis
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Salary Sheet• Debby will provide your salary sheet this week
• Salary sheets are prepared at a snapshot in time.• Impacted by turnover and other adjustments
• IMPORTANT: PLEASE REVIEW!
• What you need to do:• Review all names shown. • Confirm grade and step• Check formulas of spreadsheet• Check number of hours (FTE=2,080 hours)• Contact Debby with questions
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Position History & Request Form
Note: Debbywill send a draft of this form.
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New Position Request Form
Note: This is anew version of the form.
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Performance Data and Capital Expenditure Form
Note: This is anew version of the form.
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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating
II. Key Budget Tenets
III. Budget Instructions Guidance Changes to process What to submit
IV. Process & Timeline
Agenda
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Budget Process
Budget Kick‐off Meetings
March 31 – April 2
Department & Office Requests
April 30
Budget Office, County Admin & Human Capital
Committee ReviewMay & June
Budget Committee Review
June
Recommended Budget
July 8
Comments from & Meetings with Departments
July 13 ‐ 15
Modified Recommended
Budget
July 17
Budget appeals to County Board
July 28
Proposed Budget filed with Clerk
July 31
Public budget hearing & presentation of
proposed budget to County Board
August 25
Budget adoption & approval
August 25 – Sept 15
Budget filed with State Auditor
September 18
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TimelineDate Day What
March 31 –April 2
Tuesday –Thursday
Kick‐off meetings
April 30 Thursday Department requests due to Fiscal Administration
July 8 Wednesday Recommended budgets to elected officials/department heads
July 13 Monday Comments due from elected officials & department heads
July 15 Wednesday Budget request meetings with administration/Budget Committee
July 17 Friday Elected officials & department heads notified of recommendations
July 28 Tuesday County Board hears budget appeals, if any, from elected officials
July 31 Friday Proposed budget is filed with Sarpy County Clerk
August 25 Tuesday Presentation of proposed budget & public hearing at County Board
Sept. 1 & 15 Tuesdays County Board of Commissioners approve 2021 budget & tax levy
Sept. 18 Friday Fiscal 2021 budget filed with Nebraska Auditor of Public Accounts
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Budget Information on Sarpy.com
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Contact us with Questions
Fiscal@sarpy.comBill Conley Debby Peoples Mikala Gansemer
bconley@sarpy.com debp@sarpy.com mgansemer@sarpy.com
402‐593‐5958 402‐593‐4164 402‐593‐4133
Fiscal 2021 Budget Kick-OffMarch 31 – April 2, 2020
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