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Managing Local Government Projects
October 12, 2011
Presentation Topics
Guidance Documents Types of Local Government Projects PTF Statewide Review Team LG Review Findings
Guidance Documents o Advance Funding Agreement o Local Government Project Procedures (LGPP)
http://www.txdot.gov/business/governments/lgpp.htm
District Responsibilities Project Manager Assignment
Updates and New Information Division/Office Point of Contact List
o Specifies Division and Office resources for assistance with Local Government projects
Updates and New Information Updated TxDOT Process for Acceptance
o Addition of Checklists for QAP Oversight and Off-site Fabrication Product Inspection
LG Project Types o Project Delivery Type
o Design-Bid-Build o Design-Build o Concessionaire
o Funding o Federal o State o Local Government o Private
o Project Location o On-System o Off-System
LGPP Construction Module o Overview o Checklist o Contract Components
o 61 Components (i.e. Bonding, COs, Buy America, Retainage, DBE, etc.)
o Bid Document Preparation o Letting and Award o Contract Execution o Contract Administration
o Component Format o General o Federal Regulations o State Regulations o Required Practices o LG Responsibilities o TxDOT District Responsibilities
PTF Statewide Project Review Team
Division Team Members (Roger Beall (TTA) – Lead) o TTA o CST o DES o ROW o OGC o GSD o ENV
PTF Review Team Task:
o Develop Checklist o Review PTF Projects Statewide o Coordinate with the district PM
Projects: o 32 PTF projects statewide have executed agreements o 22 PTF projects pending agreements
o 15 proposals awarded from 2011 PTF Program Call o DAL, HOU, SAT, FTW, AUS, ELP, LRD, BRY, WAC, ATL,
PAR and YKM districts have PTF projects
PTF Compliance Reviews
10/20/2011 Plan of Action meeting Prioritize review of PTF projects Perform review through “desk audits” Coordinate with Districts to review Developer
documentation
LG Compliance Review Findings
o Professional procurement issues o Value Engineering Study requirements o Bidder Qualification Process o Alternative Programs (DBE, file retention, alternative
monitoring, etc.) implemented before approval o Responsive/Non-Responsive Bids o Wage Rates o Retainage o Liquidated Damages o FHWA 1273, Non-collusion certification, Debarment
certification, etc.
LG Compliance Review Findings (cont.)
o TxDOT access to Developer documents/files o Bid analysis o TxDOT concurrence in award o Quality Assurance Program/Independent Assurance
Program adherence o Change order approvals o Buy America
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