Jerri Pohl, NM Statewide Projects Well Record presentation

1. Software platforms or products in use (vendors and their brands) - • 110 years worth of Water Right Documents –permits/well records and logs are

entered using IBM Informix relational database management system • After permit approved in Informix imaged and indexed using Datacap • Document Management System IBM Feith Imaging system (looking into another

product) Datacap • Well Driller Licensing and Compliance Appian BPMS, • We host MicroSoft SQL servers, • MicroSoft VMware (Linux operating system) • Mapping needs ESRI, • Online maps and data arcGIS

2. Software platforms or products available (vendors and their brands) – slowly migrating software to customized applications using HTML-embedded web scripting that is open source using Agile development (Well Driller Licensing Appian software being replaced, Application tracking system written in Django, new replacement to Appian uses PHP coding style and Laravel which is a PHP framework. But the database that houses our well records also keeps the water rights accounting so it is being maintained due to the complexity or replacing this legacy software, New Mexico is a prior appropriation state, with seven interstate compacts, over 200 surface measurement stations, thousands of well meters and now jurisdiction over water usage on 3 of our state’s 20 pueblos, tribes and nations.

3. The role of statutes in what is recorded, stored, and made available – Statutes do not dictate the minutia of details to record. Regulations 19.27.4.29 NMAC dictate what details are to be entered on the well record. The data is kept in perpetuity, archived, etc per statute. Well is completed, tagged with a well ID tag, gps location is taken, well record is completed with all the information in highlighted area below: Well identification tag: Any well constructed to divert water shall be tagged with a well identification tag in plain view. For above-grade wells, the well identification tag shall be affixed to the exterior of the well casing or cap using an aluminum or stainless steel band or other method approved by the state engineer. For wells finished below-grade, the well identification tag shall be clearly placed inside the well vault next to the well riser or on the first exposed discharge pipe from the well. The state engineer will provide a well identification tag when a permit is issued. The permit holder is responsible for maintaining the well identification tag and replacing missing, damaged, or illegible well identification tags with a duplicate well identification tag. . Well record: The well driller shall keep a record of each well drilling activity as the work progresses.

(1) Time for filing: The well driller shall file a complete well record with the state engineer and the permit holder no later than 30 days after completion of the drilling project or well repair. (2) Form - content: The well record shall be on a form prescribed by the state engineer and shall include the name and address of the permittee, the well driller’s name and license number, the state engineer file number, the name of each drill rig supervisor that supervised well drilling activities, the location of the well (reported in latitude and longitude using a global positioning system (gps) receiver capable of five meters accuracy), the date when drilling or other work began, the date when drilling or other work concluded, the depth of the well, the depth to water first encountered, the depth to water upon completion of the well (measured by a method approved by the state engineer), the estimated well yield, the method used to estimate well yield, the size and type of casing, the location of perforations, the location of the annular seal, the location of centralizers, the intervals and types of all annular fill and sealant material, and any other information required by the state engineer. The well record shall include a completed lithologic log. The lithologic log shall include detailed information on the depth, thickness, and lithology of all strata penetrated, including whether each stratum was water bearing.

• http://www.ose.state.nm.us/WR/NewForms/WR-20%20Well%20Record%20and%20Log_2017-06-30Final.pdf WR-20 WELL RECORD AND LOG

Jerri Pohl, NM Statewide Projects Well Record presentation 4. The technical challenge of uploading data - Our forms are Fillable .pdf but must be submitted

hard copy. Digital signatures not set up. No electronic submittals. We then stamp in, put in WATERS database (maybe), propensity for error, scanned, indexed, made available to the public. Well driller’s wish for online submittal, but we have a limited number of software developers in-house and no money for contractors to build system. Incomplete areas in state are show in gray and purple indicates those areas in progress. That is a big part of our state where the data may or may not be in our database. It may only exist in paper form. http://www.ose.state.nm.us/WRAB/abstractMap.php

5. The technical challenges of querying the database and obtaining reports –Data is not entered in a timely fashion or it might be kept in paper form for those areas of the state that are not completely abstracted into WATERS. Reports are limited to a basin, county, specific point or data within a radius of a circle around a specific point. No adhoc queries allowed. We are given ODBC connection to produce reports when requested. But, data downloads can crash the system, so we link to the tables on the POD which often results in the query failing. It is challenging at best. The rules and Forms did not require much information before 2005. Add fields through the years. For instance, we added depth to water first encountered and static water levels on the form in 2005, but in 2017 we added the field to capture the Static level to the database in 2017. You never know if you are getting the height of the well’s water column or the top of the aquifer if you blindly accept data. So, you must look at the forms on older data. Public can access well records from NMWRRS http://www.ose.state.nm.us/WRAB/index.php by querying name or well record, or look all wells up on map: Built reports include Well Log/Meter Information Report, Water Column/Average Depth to Water Report.

6. WATERS demo (RG-96000). View POD screen and well record. RG-96421 is log due. NMWRRS, GIS map

7. The human resource challenges of operating and maintaining a well record database –Budget cuts, staffing changes, no money, changing servers, security, human error.

8. The funding challenges of operating and maintaining a database; the funding challenges of obtaining an upgraded or new platform – Broke state

9. The need for non-departmental IT expertise – fundamental to the understanding of the business process to improve it or change it

10. Dealing with record backlogs – Only approximately 33% of the geographical area of our state has been completely abstracted in WATERS. We have a huge historical back log of Incomplete areas.

11. Integration of the well record database with other databases -- Links in our online maps take you to the permits and well records. We are looking into how we can migrate the existing data and images into a new format that is possibly webbased

12. Online accessibility issues for the agency, for well contractors, for the general public -- Water Rights Documents are available, but to enter directly we have security-firewall issues, small datalines in a 100 year old building, DoIT constraints

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R03ER02ER01ER02W R01WR03WR04WR05WR06WR07WR08W

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2

1

7

34

65

Rio Grande

Roswell

San Juan

Gallup

Tularosa

Tucumcari

Clayton

Canadian River

Mimbres

Chama

Fort Sumner

Upper Pecos

Gila San Francisco

Carlsbad

Lea County

Salt Basin

Estancia

Lower Rio Grande

Capitan

Hondo

Bluewater

Curry County

Taos

Causey Lingo

Penasco

Portales

Animas

Lordsburg

Playas

Gallinas

Hatchita

Mimbres Surface Only

NPT

Hueco

MRG Domestics

San Simon

Nutt Hockett

Santa Fe River

Santa Cruz

Red River Adjudication Area

Hot Springs Artesian

Cloverdale

Mount Riley

Las Animas

Sandia

Yaqui

Jal

Truchas

Virden Valley

0 50 100 150 20025Miles

1:750,000

WATER RIGHTS ABSTRACT BUREAU

±

Tom Blaine, P.E.State Engineer

LegendOSE Districts

County Boundaries

Completed Areas

Domestics Only Complete

In Progress Areas

Incomplete Areas

Incomplete and Completed Abstract and Imaging Projects

Prepared By:Updated:Source:Website:Note:

New Mexico Office of the State Engineer08/01/2017Water Right Abstract Bureauhttp://nmwrrs.ose.state.nm.usW.A.T.E.R.S. is the State Engineers database that contains the data from water rights applications and changes in those water rights. It is the computerized version of the original documents.See Disclaimer page for completed large files:http://nmwrrs.ose.state.nm.us/nmwrrs/disclaimer.html

Created By: Elizabeth Cervantes,Taylor Stevens, and Chris Gallegos