lifecycle of a service project: an interactive experience

2014 ROTARY INTERNATIONAL CONVENTION

Lifecycle of a Service Project:An Interactive Experience

Panelists: Carlos FrumTamie Koop

Salwa El-HaddadWarwick PleassJohn McLaren

TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS

Planning and Organizing

• REFER TO Communities in Action: A Guide to Effective Projects to help with goals & timeline.

• CONDUCT A COMMUNITY ASSESSMENT

• USE THE PROJECT LIFECYCLE DISCUSSION GROUP

• CREATE A PROJECT PLAN

• SET SERVICE GOALS 

1.   Find a host/partner/friend

Planning and Organizing

2.   Survey to ascertain needsa.   By host on siteb.   By stakeholder (e.g. government)c.   By partner (e.g. international agency)

Planning and Organizing

3.   Determinants of Plana.   Needsb.   Host capabilitiesc.   Size of projectd.   Time allocated

Planning and Organizing

4.   The importance of detailsa.   Safetyb.   Camaraderiec.   Schedule

Planning and Organizing

Area of Focus: Maternal and Child Health Project -- Give Kids a Smile

Partnership with Waukesha Community Dental Clinic, Wisconsin, USA

Club awarded a District Grant to use DDF. Award was $3000.00  

Planning and Organizing

Acquiring Resources

• WORK WITH PARTNERS

• OBTAIN FUNDING

• SOLICIT IN-KIND DONATIONS

• FIND VOLUNTEERS

• ORGANIZE A PROJECT FAIR

Example projects and how resources were acquires successfully.

Acquiring Resources

Now that you have a plan and resources, you're ready to get started.

SHARE PROJECT NEWSUse the Project Lifecycle Resources group to update volunteers, community supporters, and club members on your progress and last-minute needs. Remember to post a link to the group on your club website.

Implementation

• Endorsement• Community engagement: training

and project ownership• WASH

Example projects:1. Water Supply in Roma Village, Fij

i2. Water Supply in Wai

District School3. Safe Drinking Water for Fijian Ru

ral Communities

Implementation

• UPDATE YOUR SERVICE GOALS Rotary Club Central 

• SHARE BEST PRACTICES Project Lifecycle Resources group

• SUBMIT THE FINAL REPORT Grant application tool

• PROMOTE YOUR PROJECT Rotary Showcase

Evaluation and Promotion

• Set measurable progression points prior to commencing the project

• Identify a recorder for the purpose of recording progress on the project

• Identify the project sign off team (look to them being independent where possible)

• Review project sustainability, • Identify skill transfer facilitated through the project• Identify on going needs• Who are the external parties with an interest in the project –what

are their needs and how have they been met• Evaluation needs to be built into a project from the beginning?

Evaluation and Promotion

RELATED WEBINARS• Lifecycle of a Service Project:

– Overview and Introduction– Planning and Organizing– Acquiring Resources– Project Implementation– Evaluating and Promoting

(coming soon)• Share Your Impact! Best Practice

s for Telling Your Service Story• Grant Management Best Practice

s• An Introduction to Rotary's Crow

dsourcing Platform (Rotary Ideas)

• Posting a Project Seeking Support

• Promoting Posted Projects• Supporting a Project• Rotary Club Central: What's in it f

or you?

RELATED DOCUMENTS• Communities in Action: A Guide t

o Effective Projects• Community Assessment Tools• Club Service Projects Committee

Manual• Grant Management Manual• Donations-in-kind Best Practices

Guide• Rotary’s Areas of Focus guide

Related Webinars and Documents

THANK YOU!