let’s talk - homepage | qris national learning network · let’s talk host -debi mathias...

Let’s TalkHost - Debi MathiasDirector, QRIS National Learning Network dmathias@buildinitiative.orgwww.buildinitiative.orgwww.qrisnetwork.org March 21, 2017

Learning Objectives• Review value of QRIS participation and new HSPPS coverages of

HS participation• Understand the perspective of HS programs regarding QRIS

participation• Explore approaches to achieve HS participation

Webinar Approach

Overview

Speakers

Jeanna Capito Cheryl Hughes Helga Yuan Larsen Dawn Barberis

Head Start Participation in State QRISs

National Center on Early Childhood Quality Assurance 4

87%

8%5%

Voluntary

Mandatory

N/D

Revised HS Program Performance Standards (2016)

(b)(2) Quality Rating and Improvement Systems . . . must participate in its state or local QRIS if:

(i) Its state or local QRIS accepts Head Start monitoring data to document quality indicators included in the state’s tiered system;(ii) Participation would not impact a program’s ability to comply with Head Start Performance Standards; and,(iii) The program has not provided the Office of Head Start with a compelling reason not to comply with this requirement.

Head Start and QRIS

Why QRIS? From a Head Start Perspective Cheryl Hughes

Provider Services DirectorWu Yee Children’s Services

• Why does Head Start participate in QRIS?

• Importance of context: Understanding the Head Start philosophy

• How Head Start can lead QRIS efforts

• Lessons learned from Head Start and QRIS together

Head Start Perspective

Every state QRIS is different

States use various approaches to include Head Start

• Alignment• Reciprocity• Alternative pathways

Models for Participation

Alignment

Align the state QRIS standards with HS Program Performance Standards.

Resource: National Program Standards Toolhttps://qrisguide.acf.hhs.gov/crosswalk/

Reciprocity

Programs receive reciprocity in QRISs for meeting existing Head Start Program Performance Standards.

Options: Come in at a higher level in QRIS or be awarded points without having to go through data collection or rating processes.

Alternative Pathway

Programs in good standing enter the QRIS at a different level than a child care program.

Example: A Head Start enters at a level 3 as opposed to starting at level 1.

New York’s QRIS and Head Start Helga Yuan LarsenAssistant Director

QUALITYstarsNY

OVERVIEW

★ QUALITYstarsNY isavoluntaryQRISsystemavailabletoallregulatedprogramsservingyoungchildrenincenter-basedprograms,family-homeproviders,andprimaryschoolswithprekindergartenclassrooms.

★ Designedasapoint-basedsystem(360pointstotal)across4categories(75differentindicators),resultingina1- to5-starratingwith“5stars”denotinghighestquality.

★ Program’sstar-ratingisaugmentedbyanindependentERSassessment.

DEVELOPING THE STANDARDS

QUALITYstarsNYstandardsarebasedon

★ NYS/NYCregulationsforchildcareandprekindergarten

★ HeadStartProgramPerformanceStandards(HSPPS)

★ AccreditationstandardsoftheNationalAssociationfortheEducationofYoungChildren(NAEYC)

★ AssessmenttoolssuchastheProgramAdministrationScale(PAS)andtheEnvironmentRatingScales(ERS)

COLLABORATING WITH PARTNERS

★ InvolvedstakeholdersfromHeadStart—HSStateCollaborationDirector,NYSHeadStartAssociation,HSprogramdirectors—atthebeginning

★ Developedacross-walkaligningtheHSPPSwiththeQUALITYstarsNYStandards

★ 81HeadStartprogramscurrentlyparticipating(14%oftotalQUALITYstarsNYparticipation)

ABBREVIATED STANDARDS

★ Abbreviatedpathwayforo HSprogramsinfullcompliancebasedonmost

recentOHSmonitoringreviewreportso NAEYCandNAFCCaccreditation

★ HSprogramscanearnupto149automaticpointswithadditionalpointsbeingearnedthroughcompletionoftheStateRegistryandsubmissionofdocumentationfornon-alignedstandards.

★ Toberated3-starsorhigher,independentERSassessmentisconducted.

EXCEPTIONS TO THE ABBREVIATED TRACK

HSprogramsdonotqualifyfortheabbreviatedstandardsifthey

★ Haveareasofnon-complianceordeficienciesfromlatestmonitoringreviews

★ Aredelegatesofgrantees

★ HaveclassroomsthatarenotmonitoredbyOHS

COA3 Programdocumentsthedevelopmentalstatusofeachchildwithin45daysofenteringtheprogramusingachilddevelopmentscreeningtool.

2HEA3.1

Theprogram,incollaborationwitheachchild’sparent,performsorobtainstherequiredlinguisticallyandageappropriatescreeningstoidentifyconcernsregardingchildrenwithin45daysofentryintotheprogram,obtainsguidanceonhowtousethescreeningresults,andusesmultiplesourcesofinformationtomakeappropriatereferrals.1304.20(a)(2)appliesonlytoMigrantandSeasonalprogramsandshouldbecitedinconjunctionwith1304.20(b)(1)forsuchprograms.

1304.20(b)(1),

(1)Incollaborationwitheachchild'sparent,andwithin45calendardaysofthechild'sentryintotheprogram,granteeanddelegateagenciesmustperformorobtainlinguisticallyandageappropriatescreeningprocedurestoidentifyconcernsregardingachild'sdevelopmental,sensory(visualandauditory),behavioral,motor,language,social,cognitive,perceptual,andemotionalskills(see45CFR1308.6(b)(3)foradditionalinformation).Tothegreatestextentpossible,thesescreeningproceduresmustbesensitivetothechild'sculturalbackground.

1304.20(b)(2),1304.20(b)(3),1304.20(a)(2)

CodeQUALITYstarsNY

Standard

Pts.EarnedviaReviewProcess

HeadStart

StandardMonitoringDescription

HeadStartAct/PerformanceStandard

CHALLENGES

★WiththenewOHSalignedmonitoringsystem,determinationof“fullcompliance”

★ HSprogramsoperateonanagency-level;QUALITYstarsNYparticipationisonasite-level

★ EnsuringbalancedrepresentationacrossalleconomicregionswithinNYS

NEXT STEPS

★ RevisionofcrosswalkforQUALITYstarsNYstandardswithnewHSPPS

★ NewdatabasesystemallowsforintegratedplatformwithStateRegistry

★ Alignmentofstate-wideinitiativeswithOHSinitiatives,suchascoaching,PyramidModel,etc.

Thankyou!HelgaYuanLarsen,AssistantDirector

helga.yuan-larsen@cuny.edu

Oregon’s QRIS and Head Start Dawn Barberis

Program SpecialistOregon Department of Education, Early Learning Division

• Overallcategoriesofquality• 5totalDomains• Programstandards,organizedbydomain• 33totalStandards• Starlevelsofstandards• Usually3perstandard• Somestandardsonlyhave1or2indicators

Indicators• Foundinportfolioonly• MeasurablestructuralindicatorsthatstandardispresentinprogramEvidence

QRISStandardsStructure

24

CommitmenttoQualityPhase

QualityImprovementPhase

QualityRatingPhase

ContinuousQualityimprovement

Phase

Enterthisphasewhen:

• Licensedprogram• Inbusinessfor2+

years• InterestedinQRIS• MeetC2Qcompliance

requirements

• AchievedC2Q• QIP/SAindicateprogramis

notperformingatdesiredlevel

• NeedQRISresourcestoimproveprogram

• AchievedC2Q• QIP/SAindicate

programisperformingatdesiredlevel

• HavefinishednecessaryQualityImprovements

• Havesubmittedacompleteportfolio

• Receivedinitialratingandfeedback

Stepsandmaterials:

• AttendIQT• ApplyforC2Qby

submitting:§ Application§ MOU§ Self

Assessment§ IQTCertificate

• ReceiveyourC2Qratingandwelcomekit

• UseQualityImprovementPlanandSelfAssessmenttodecidenextstepsinQRIS

• CompletepersonalizedactionplanusingtheQIP

• Requestfinancialsupportsbysubmitting:

§ QIP§ RequestforSupportsform§ WOUW-9form• WorkwithQuality

ImprovementSpecialist• Implementquality

improvementsinprogramsusingQIPasaguide

• DocumentevidenceinQRISportfolio

• Clearlylabelevidenceandplaceinappropriatesectionofportfolio

• UsescoresheetandotherQRISresourcestomakesureevidenceiswelldocumentedandcomplete

• Applyfor3-4-5starqualityratingbysubmittingcompleteQRISportfolioforreview

• Receivefinancialincentiveat3-4-5starlevels

• CreateanactionplanusingtheQIPtoaddressanystandardsnotinitiallymetatdesiredlevel

• Documentupdatedevidenceinportfolioasneeded

• ResubmitQRISportfolioasneeded

• MaintainQRISqualityandcompliancerequirements

• CompleteQRISannualreports

TypicalQRISParticipationProcess

CrosswalkProcessOverviewUsingtheHeadStartOnsiteReviewProtocol

Initialcrosswalkdocumentcompletedby

RegionXTechnicalAssistancewith

permissionfromRXOfficeofHeadstart

CompletedcrosswalkreturnedtoTheResearch

Institute

CrosswalkAnalysisComplete

FeedbacksolicitedfromHeadStart

DirectorsinOregon

Materialsandtrainings

producedanddistributed

PortfolioSummarySheet

LearningandDevelopment HealthandSafety Administrationand

BusinessPractices

LD11 5Star

HS6 3Star5Star

AB3 4Star

LD12 5Star AB6 5Star

Let’s Talk: Questions, Comments?

Debi Mathias, Director QRIS NLN dmathias@buildinitiative.orgBUILD Initiativewww.buildinitiative.orgQRIS National Learning Networkhttp://qrisnetwork.org/

For More Information