last planner ® national capital region community of practice

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Last Planner®National Capital Region Community of Practice

Victor Sanvido – Southland IndustriesMatt Bruening – Southland Industries

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Agenda

• Introductions• Parade of Trades and Review• Milestone Master Planning • Pull Planning• Make Ready Planning• Weekly Work Plan• Reliable Promising• Measuring Performance• What will you change?

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Learning Outcomes

1. Understand LPS is a system change and an integral part of the overall lean transformation of a project or an enterprise

2. Understand the Last Planner System and its goal of reliable workflow

3. Understand that LPS requires new thinking and new behavior from top managers and participants

4. Be aware of how the LPS can eliminate waste in your process

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Introductions • Name• Organization• Experience with Lean or Last

Planner• Personal goals/outcomes for the

training• Existing concerns about Lean or

Last Planner

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Parade of Tradestables of 6 or 7arrows point to screen

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• each take your sheet• 1 = concreter• ……• 7 = painter• give the dice to the painter• give the chips to the concreter• check you have 35

pieces (units of work)• place pieces on your left

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Parade of Trades

• dots on the die represent the number of units of work your team can do that week

• each die has an average roll of 3.5• each trade has to deliver 35 units of

work• how many weeks to complete

the work• for each trade?• 10 weeks• for the whole project?• 16 weeks

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Parade of Trades

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Parade of Trades

• painter says “start week 1” & passes die to the left

• die travels round group until it meets a trade (concrete) with available work to the left

• concrete rolls die• records number rolled on

record sheet …

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Parade of Trades

• pass die to painter …

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number on dice

here

number of

pieces passed to next trade

number of

pieces on your

left

Parade of Trades

• painter says “start week 2” & passes die to the left

• die travels round group until it meets a trade (bricklayer) with available work to the left

• bricklayer rolls die• records number rolled on

record sheet …

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Parade of Trades

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number on dice

here

number of pieces passed to

next trade

number of pieces on your

left

number on dice

here

number of pieces passed to

next trade

number of pieces on your

left

when you have processed all 35 pieces total both these two colswhen you have processed all 35 pieces total both these two cols

Parade of Trades

• Please complete this form for each trade

• Then total the two center columns

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total of column 1

total of column 3

highest number in col 3

week all pieces complete

total these two cols

circle color of dots on your dice

Parade of Trades

ResultsReview

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Parade of Trades

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Parade of Trades Results#

Wee

k s t o

Com

plet

e

0

5

10

15

20

25

30

35

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1 2 3 4 5 61.2.2.5.5.6 1.2.3.4.5.6 2.2.3.4.5.5 2.3.3.4.4.5 3.3.3.4.4.41.1.1.6.6.6

# W

eeks

to C

ompl

ete

Worst

Best

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Project Flow

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Discussion• How do we cope with

unpredictable workflow now?• Who manages the coping?• How would more predictable

workflow benefit the company? Projects?

• What obstacles do you see to making the workflow more predictable?

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Different Form of Managing Projects

Learning

Set milestones

Specify handoffsClarify coordination

Make ready &LaunchRe-Planning whenneeded

Promise

Measure PPC &Act on reasonsfor failure tokeep promises

SHOULD

CAN

WILL

DID

Weekly Work Planning

Lookahead Planning

Master SchedulingMilestones

Master Scheduling

Phase “Pull” Planning

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Conversations & Commitments

request

promise

declare complete

declare acceptance

after Fernando Flores

1. prepare 2. negotiateconditions of satisfaction

& due date

3. perform4. assess

promise cycle

builds trust

quality

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Making Reliable PromisesI have the ability to say “no”I am competent to perform

- or I have access to competenceI estimate how long hands-on it will takeI have the capacity & I’ll allocate itI am not having a private unspoken

conversation in conflict with promiseI will be responsible (clean up the mess)

I can do it when …

commitment processes are conversation acts

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Which Of These Are Promises?I will do …yes maybe I can do …perhaps I will …yes I will do … if …I could do itno I cannot do itSure I’ll try to do …& which of these are useful?

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Create Reliable Workflowstick to commitments/promisesmake work readycoordinate actionslearn & improve rapidly

essential to project success

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Master Planning

High level view of project overview:

1. Confirms feasibility of project

2. Highlights long-lead items

3. Identifies phases4. Establish common

understanding of the deliverables for each phase.

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Milestone Master Planning

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Pull Planning Process• This is about the

conversation!• Start at the end of the

process and work backwards• Reliable hand-offs• Focus on the batch size of a

handoff• Understand the Conditions of

Satisfaction for Hand-off

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Make Ready Planning

• What work is coming up in the next 3-4 weeks?

• Have all the constraints been removed?

• What can we do?

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Make Ready Planning

Weekly Work Plan• Have all the constraints

been removed?• What will we do this week?• What is our back-up plan?• Who relies on this work?

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Group Discussion

• What needs to be on the plan to complete a task?

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Task Requirements

• Supervisor• Labor• Material• Tools/Equipment• Information• Safe Work Place• Prerequisite Work• Temporary Facilities

(Scaffolding, etc.)• Performance Goals

Weekly Work Plan

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Weekly Work Plan

Weekly Work Plan

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Learning • Measuring percent of plan

complete (PPC)• Deep dive into reasons for failure• Developing and implementing

lessons learned

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PPC

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Reasons for Variance

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What will you change?

list individuallythen discuss in

groups of 3-4report back

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• What are the implications of this for the way you lead and manage?

• How will you change your behavior to support LPS?

Learning Outcomes

1. Understand LPS is a system change and an integral part of the overall lean transformation of a project or an enterprise

2. Understand the Last Planner System and its goal of reliable workflow

3. Understand that LPS requires new thinking and new behavior from top managers and participants

4. Be aware of how the LPS can eliminate waste in your process

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QUESTIONS?

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Thank You

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