iso 14001 webinar...iso 14001 plan 4.2 policy 4.3 planning 4.3.1 environmental aspects aspect:...
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ISO 14001 Webinar
Pacific Northwest Defense Coalition
August 12, 2014
Presented by
Debra Mervyn- Mervyn Group
Quality, Lean, and Project Management Systems
Debra@mervyngroup.com
08/12/2014
Agenda
• Business case and trends
• Benefits and drivers for registration
• Types of companies who benefit
• Regulatory frameworks and relationship to ISO 14001
standard
• Overview of ISO 14001 standard
• Key differences between ISO 14001(EMS) and ISO9001/
AS9100 (QMS)
• Leveraging ISO9001 or AS9100 to implement ISO 14001
• Resources and timeline
• Hints and pitfalls
Management Systems
Quality Management System (QMS)
• Business and quality processes used to ensure customer's
requirements are consistently met
Environmental Management System (EMS)
• Business and quality processes used to ensure
environmental and other requirements are consistently met
Business Case and Trends
• EU and Asia- Registrations increasing and becoming
requirement for business
• ISO 14001 with dual focus on Health and Safety
• US- Registrations low
• Significantly lower than EU
• Public perception driving some registrations
• Cross board- all industries and sectors
• Chemical industry focus on Responsible Care
Why US Companies Don’t Do ISO 14001 www.environmentalleader.com/2013/05/02/why-us-companies-dont-do-iso-14001/
Companies Which Benefit
Business case
• High risk operations
• Past track record and or incident cost
• No formal OSHA or EHS system
• EHS or OSHA costs high or want to reduce costs
• High profile customers who require EMS
• Entering markets requiring EMS (EU, Asia)
Benefits
• Minimize risk
• Decrease significance and growing costs associated
with “incidents”
• Improve operational consistency and efficiency
• Manage proactively- not just EHS department
• Reduce operating costs
• Improve public perception and/or gain market recognition
• Meet stakeholder and/or customer requirements
• Reduce regulatory burden
• Improve compliance with regulations or other requirements
• Reduce legal liabilities (civil/criminal)
Regulatory Relationships
• EPA, DEQ, Ecology Factor
• Performance for high visible market sectors
• Environmental agencies seeing benefit
• OSHA Factor
• Make sense to do Health and Safety with ISO 14001
• Easy and logical to integrate systems
• Kitchen Sink Factor
• ITAR
• REACH and RoHS
• Conflict Minerals
Environmental Management
Key Elements
• Understand potential environmental impacts and
regulatory and other requirements
• Define and document processes and improve
• Build reliability and repeatability into process
What is ISO 14000 Series?Set of Industry Standards defining a good environmental
management system
ISO 14001 EMS—Requirements with guidance for use
ISO 14004 EMS—General guidelines on principles, systems and support
ISO 14006 EMS—Guidelines for incorporating eco design
ISO 14015 Environmental assessment of sites and organizations
ISO 14020 series (14020 to 14025) Environmental labels and declarations
ISO 14030 discusses post-production environmental assessment
ISO 14031 Environmental performance evaluation—Guidelines
ISO 14040 series (14040 to 14049), Life Cycle Assessment, LCA
ISO 14050 terms and definitions
ISO 14062 discusses making improvements to environmental impact goals
ISO 14063 Environmental communication—Guidelines and examples
ISO 14064 Measuring, quantifying, and reducing Greenhouse Gas
ISO 14001 Elements
PlanEnvironmental policy
Environmental aspects
Legal requirements
Objectives and targetsDoStructure, responsibility
Training
Communication
Documentation
Document control
Operational control
Emergency preparedness
Act/ImproveManagement review
Check/CorrectMonitoring/measurement
Nonconformance/corrective/
preventive action
Records
Compliance Audits
Internal EMS Audits
ISO 14001 Plan
4.2 Policy
4.3 Planning
4.3.1 Environmental aspects
Aspect: Element of an organization’s activities, products or
services that can interact with the environment
Impact: Any change to the environment, whether adverse or
beneficial, resulting from an organization’s aspects
4.3.2 Legal and other requirements
4.3.3 Objectives, targets and programs
Objective - overall environmental goal, consistent with the
environmental policy, that an organization sets itself to achieve
Target - detailed performance requirement, …, that arises from
the environmental objectives and that needs to be set and met to
achieve those objectives
ISO 14001 Implementation/ Do
4.4 Implementing
4.4.1 Resources, roles, responsibility and authority
4.4.2 Competence, training, and awareness
4.4.3 Communication within and to organization
4.4.4 Documentation
4.4.5 Control of documents
4.4.6 Operational control
4.4.7 Emergency preparedness and response
ISO 14001 Check/ Correct and Act
4.5 Checking and Correcting
4.5.1 Monitoring and measurement
4.5.2 Evaluation of compliance
4.5.3 Nonconformity, corrective action and preventive
action
4.5.4 Control of records
4.5.5 Internal audit
4.6 Act- Management Review
ISO 14001 Distinct Processes
4.3 Planning
4.3.1 Environmental aspects and impacts
4.3.2 Legal and other requirements
4.3.3 Objectives, targets and programs
4.4 Implementation
4.4.3 Communication
4.4.7 Emergency preparedness and response
4.5 Checking
4.5.2 Evaluation of compliance
Required Procedures• Aspects and impacts- New
• Legal and other requirements- New
• Training and awareness- Leverage ISO AS
• Communication- New
• Control of documents- Leverage ISO AS
• Operational - Leverage ISO AS
• Emergency preparedness and response- New
• Monitoring and measurement- Leverage ISO AS
• Evaluation of compliance- New
• Nonconformity and corrective and preventive action-
Leverage ISO AS
• Control of records- Leverage ISO AS
• Internal audit- Leverage ISO AS
• Management review- Leverage ISO AS
Approach- Step by Step
Step 1 -Determine Significant Aspects and Impacts
• Map processes and/ or other technique
• Identify aspects and potential impacts and regulatory
requirements
• Apply simple scoring matrix or common sense to
determine significant aspects and impacts
• Establish Objectives and Targets
• Developed “Environmental Improvement Programs” or
Action Plans to work toward objectives and targets
Planning
ISO 14001 Planning Process
Identify Activities,
Products &
Services
Identify
Environmental
Aspects of
Operations
Determine
Significant
Environmental
Aspects/Impacts
Determine Legal &
Other Requirements
•Contractual
•Corporate
•Voluntary
Establish Objectives
& Targets
Develop
Environmental
Plan and
Programs
Consider Policy
Commitments
Determine
Controllable Impacts
Aspects and Impacts Analysis
Process
Activity
Product
Service
Aspect
Significance
and Score
Individual
Criteria
Develop Overall
Impact Score by
Activity,
Organization, etc.
Senior
Management
Review
Business
Process
Changes
Responsible
Parties
(Stakeholders)
Aspect
Aspect
Impact
Impact
Impact
Impact
Impact
Impact
Impact
Further
Communication
Documentation
Prioritization
Integrate
Planning
Budgeting
Process
Develop Recommendations &
Brainstorming Criteria
Consideration by EMS/Operations
Management Team (Brainstorming)
Development of Targets &
Objectives
Reports -
Prioritization &
Grouping of Impacts
Examples of Impacts• On wastewater
• On storm water
• Point source air emissions
• Fugitive air emissions
• Air, water, soil and groundwater contamination
• Waste generation
• On ecology
• On natural resources
• On humans
Evaluate Aspects, Impacts, Regulatory, and
O&M- At Same Time- Hint!
Activity (or process flow)diagrams summarize:
• Management of each activity
• Inputs and outputs which could have impact, liability or
regulated
• Operation and maintenance procedures
• Regulatory requirements, compliance, permits
• Record keeping
• Communication and reporting linkages
Allegheny County Department of Aviation Activity
Runway Maintenance: Airfield Deicing and Anti-icing
Po
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Deicing/Anti-icing Materials Purchasing
Department
Field Maintenance
Department
Field Maintenance Department
The Field Maintenance Department conducts deicing
operations with two established procedures. Deicing
operations are initiated with anti-icing activities which are
conducted in anticipation of freezing rain. Anti-icing
involves the application of potassium acetate to the entire
airfield. Depending on conditions, potassium acetate is
distributed at a rate of 1 to 3 gals. per 1,000 sq. ft. Ramps
are each sprayed with 4,000 to 6,000 gals. of potassium
acetate, while approx. 8,000 gals. are used for runways
and taxiways. In the event that mechanical removal
methods are insufficient to remove all ice from the airfield,
the Field Maintenance Department utilizes airfield deicing
procedures. These operations involve the dispersion of
sodium acetate/sodium formate/urea over ramps.
Spent and residual deicing/anti-
icing materials flow overland into
stormwater drains to discharge
to the storm sewer system.
Sto
rmw
ate
r
Co
nta
ct
Liq
uid
Wa
ste
Air E
mis
sio
ns
Stormwater impacted through contact with
deicing materials flows overland into stormwater
drains to discharge to the storm sewer system.
Runway Pavement
Indoor Storage
Airfield deicing/anti-icing materials are stored in the
Quonset Hut
- Sodium acetate (Approx. 300 to 400 tons stored)
- Sodium formate (Approx. forty 1 ton bags stored)
- Urea (Approx. 200 tons stored)
Po
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Deicing/Anti-
icing Material
Purchasing
Department
Field
Maintenance
Department
Storage Tanks
- Three 20,000 gal. Potassium Acetate AST (Tank
ID No. 02-12108 009A, other Tank IDs unknown)
- 10,000 gal. Potassium Acetate AST (Tank
ID No. 02-12108 013A)
Po
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ea
k
Operations Department
Monitors de-icing/anti-icing
events to ensure activities
are conducted safely.
Po
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Air
Em
issio
ns
Drawing No. 5
Determine Significance
• Common sense
• Risk ranking
• Based on consequence multiplied by relative
probability
• CONSEQUENCE X RELATIVE PROBALITY=RISK
RANKING
• CONSEQUENCE = IMPACT INTENSITY +
GEOGRAPHIC EXTENT
Approach- Step by Step
Step 2 –Document and implement (including procedures)
• Aspects, Impacts, Objectives, Targets and Programs
• Environmental regulatory and other requirements
compilation and monitoring process
• Operation and maintenance controls (including
monitoring)
• Communications process
Approach- Step by Step
Step 3 – Augment and Development of Procedures
• Write required procedures and augment ISO 9000/
AS9100 procedures
• Expand Operational Controls including environmental
management
• Activities or tasks
• Monitoring and measuring requirements
• Records
• Training
• Train and implement
Approach- Step by Step
Step 4- Emergency Response Drills
Step 5- Internal Audits, Compliance Audit, and Corrective and
Preventive Actions
Step 6- Pre-registration Audit by Registrar
Step 7- Final Registration Audit by Registrar
Step 8- Continual Improvement
Resources and Timeframe
Resources
• Consultant- benefits of assistance
• Minimum in planning (Aspect and Impacts) stage
• Internal commitments
Timeframe with ISO or AS base
• 12 to 18 months
Hints• Leverage your QMS (ISO 9001 or AS9100 system)
• Aspects and impacts analysis- Use process flow diagram
• Keep it simple and don’t overcomplicate
• Include regulatory and other requirements and O&M
controls and monitoring
• Keep it simple for entire system
• Live with what you want to comply and make sure it
meets requirements
• Can always do more, can not do less
• Plan and manage project
• Use project management tools and establish buy in from
Team and implementation resources
• Understand EHS department limitations and experience
Additional Questions?
Contact
Debra A. MervynDebra@MervynGroup.comQuality, Lean Office and Manufacturing, Project Management Systems www.mervyngroup.comwww.linkedin.com/in/debramervyn/
Special Thanks to
• PNDC
• Marcia Buser
• Jay Slaughter/ ABS Lead Auditor
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