information & communication

Information & Communication

Irma AstrauskaitėJoint Technical Secretariatinfo@latlit.eu

Lead Partner Seminar13 October 2008, Riga

Content Legal Framework

Why do we need publicity?

What and how has to be done?

Programme title, logo

Where to look for information?

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Legal Framework

EC Regulation 1828/2006

Article 8, 9: explanatory plaque, billboard, emblem of EU, reference to the fund.

Programme Manual

Section 7.3: Publicity and Information.

Subsidy Contract

Article 6: Publicity.

Activities included in the Application Form become compulsory.

Publicity Guidelines of the Programme

Will be published on the website.

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Subsidy Contract

name of LP and the Project Partner/-s;

purpose of the subsidy;

amount granted and its portion of the total Project costs;

geographical location of the project;

Progress Reports including the Final Report;

products produced by the Project for information and publicity purposes;

reference to any other information published by any of involved parties.

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Paragraph 6 (“Publicity”), Point 3.

The right to publish Information on Project and products deriving from the Project for information and publicity purposes only:

Why?

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Promote EU and the Programme

logo, reference to the funding

Publish information about the Project

added-value and benefits the project is bringing to the Programme area & people

If publicity requirements are not observed or observed only partly, the related project costs are not eligible and shall not be recovered from European Regional Development Fund.

What should be done? Publish information about project on operating

Project Partners’ websites.

Use Programme Logo.

At least one press release at the beginning of the project and one press release at the end of it.

Include the project title, main activities/benefits, amount of funding, contacts as a minimum when publishing information.

Send copy of any publicity and information material produced (e.g. publications, CDs) to the JTS together with a Progress Report.

Keep at least one copy of prepared publicity and information materials at LP institution.

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Information Measures I

Investments

All investments in infrastructure: billboard, poster or a plaque.

If more than 500.000 EUR spent for infrastructure or (re)construction activities – billboard (Logo < 25% space).

Recomended to put billboards and permanent explanatory plaques on smaller infrastructure objects.

Label on equipment must not be removed at least 5 years after the finalization of the project.

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Sticker

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irmIrma

Short Project TitleBook-keeping inventory number

Information Measures II

Purchases

Mark with the Programme Logo (stickers).

Events

Add information on www.latlit.eu no later than two weeks before the event.

Display the EU flag in meeting rooms.

Logo in meeting rooms and on the documents.

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Information Measures III

Publications, project website, other info tools

Display the Logo.

Hyperlinks to EU sources (http://europa.eu) and www.latlit.eu.

Statement:

“This document/material/etc. has been produced with the financial assistance of the European Union. The contents of this document/material/etc. are the sole responsibility of <name/title of the Lead Partner> and can under no circumstances be regarded as reflecting the position of the European Union”.

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www.latlit.eu

Information about your project

Form to be filled will be sent to LP.

Title of your project (in 3 languages: EN, LT, LV) and main information.

Add your project events

Special form on the website.

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www.latlit.eu add event

13www.latlit.eu Events Add your event

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Programme Logo

Logo of the Programme (Logo + Title)

EU flag with reference note

Motto

Using Programme logo with other emblems or logos:

first from the left side;

at least the same size as other logos/emblems used.

Download: www.latlit.eu how to implement? publicity

Programme TitleOfficial Programme title: Latvia – Lithuania Cross Border

Cooperation Programme under European Territorial Cooperation Objective 2007–2013

Full title: Latvia – Lithuania Cross Border Cooperation Programme 2007–2013

LV Latvijas – Lietuvas pārrobežu sadarbības programma 2007.-2013.gadam

LT 2007–2013 m. Latvijos ir Lietuvos bendradarbiavimo per sieną programa

Short title: Latvia – Lithuania Programme

LV Latvijas – Lietuvas programmaLT Latvijos ir Lietuvos programa

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Implementation at Project Level

Advice: develop an internal Communication Strategy and Plan for the project involving all partners.

The Strategy and Plan must target both direct beneficiaries and wider public.

Coordinate project communication with other information activities carried out by your institution – use established tools and channels, as well as information specialists.

Keep contacts with the Programme Information Managers.

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Further Information

EC Regulation No 1828/2006.

Programme Manual.

Publicity guidelines on the Project (www.latlit.eu).

Consult your Project Manager or Information Manager at the JTS.

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JTS Information Managers

Irma AstrauskaitėTel.: +371 6735 0611Mob.: +371 2787 6221

Email: irma.astrauskaite@latlit.eu

Laura MelneTel.: +371 6735 0610      

Mob.: +371 2862 5489Email: laura.melne@latlit.eu

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Contacts