how to trace the culprit behind modification or deletion of vouchers in tally erp 9?

How to find out the user responsible for creating, editing and

deleting a particular voucher or masters in the tool

Tally ERP 9

Tally allows us to track the user activity by enabling Audit

feature in security control. This is helpful for large scale

organization employing more than one account staffs, and

can avoid disputes among the staff with regards to a wrong

entry. By using this feature management can analyze the

performance of staff better.

STEP 1

The first step for tracking user activity is that activating the

Audit feature

How to activate Audit feature?

- Load the company, in which Audit feature is to be activated,

then

- Go to

Gateway of Tally >> Company Info (Alt+F3) >> Alter

- Select the company

Under Security control, make sure that “Use Tally Audit

Features” is activated. If not make this to Yes

Which user, edited, deleted, entered a

transaction or master?

How to find out who entered a voucher in case of a dispute

among users? Let’s find out this with an example.

The activity sequence must be in the following manner to

find out the responsible person

- On 01.10.2012 Rahul entered a payment transaction

conveyance paid Rs 5425

- The administrator must accept Rahul’s transaction after

01.10.2012

- On 28.11.2012 Prem edited this transaction to Rs 4525

STEP 2

How an administrator can accept user’s entry?

Login with administrator password, or use a password which

has the right to accept or audit user entry.

Gateway of Tally >> Display >> Statement of Accounts >>

Tally Audit >> User

Select the user entered the data, Here Rahul

Press enter again, now you will see types of voucher

entered by Rahul

In this example Rahul entered payment voucher, so select

payment voucher and press Enter.

The next screen is the month of entry, select the month,

here it is October.

Press enter again, now you will get list of entered altered

payment voucher, you can check the accuracy of the

voucher entry here.

After verification on the right hand side of the window you

can see

F7: Accept one

and

F7: Accept All

F7 is used to accept a single voucher, and Alt+F7 is used to

accept all voucher entered in October.

Let’s use Alt+F7, or Accept all buttons to accept the voucher

entered by Rahul. The item will disappear from the list after

accepting the voucher.

STEP 3

Assume that user Prem edited this voucher on 28/11/2012

and he has changed the amount to Rs 4525.00. After some

days dispute arises among them.

In such case, to find out the responsible person for entry

and edit

- Go to Daybook

- Gateway of Tally >> Display >> Daybook

- Select the voucher date, here the date is 01-10-2012,

then press F12 to access configuration window.

In the configuration screen locate Option, show Entered/

Altered By, and set this option to Yes, press Enter and save.

The name of the user who have entered and altered that

particular transaction displayed in the Day Book. This can

be viewed by data entry operator and administrator based

on the options allotted to them.

Hope you would have found out the user responsible for

creating, editing and deleting a particular voucher or masters

in your tool

Tally ERP 9

www.yennes.comSpecial Thanks to Mr. Saju