how to get published presentation caroline lock, sage

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How to get published in journalsIntroductions by Session Chair Christine WellemsChair of the IFLA Journal Editorial Committee 2013

Why write and seek publication? Ian JohnsonHow to structure and write an article Ian JohnsonChoosing a journal Paul SturgesThe editorial and peer review process Paul SturgesPublishing opportunities with IFLA Caroline LockAuthor support and resources Caroline Lock

Questions

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Why write and why seek publication?

Ian Johnson

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Pressure to publish

● Requirement in a project grant

● Seeking tenure

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Self-promotion

● Recognition of efforts

● Career progression

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Professional outlook

● What is the situation here?● Why is it what it is?● What should it ideally be?● How might it reasonably be improved?● What, realistically, could I personally do to

improve it?

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Helping others

● Are you a knowledge manager?

● Do you want to share information and experience with others in your profession?

● Making sure that they understand what works, how it works, why it works, and in what circumstances it works

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How to structure and write a journal article

Ian Johnson

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Structure

● Decide on the appropriate structure for type of article and audience; not every paper is a formal research paper

● Aim for balance:- “More than three quarters of the paper is taken up by general comments and literature review, while the part dealing with your survey occupies less than one quarter of the text.”

- Comment by Editor of IFLA Journal to an author

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Structure continued

READ the manuscript submission guidelines

• Referencing style• Word limit• Title, abstract, keywords• Conventions of academic writing• Supplemental data?

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The main elements

● Title, abstract and keywords

Should reflect content; use key search terms

“APPLICATION OF LASER FIBER OPTIC IN BLOOD

VELOCITY MEASUREMENT” – title of paper submitted to IFLA Journal

● AuthorsThe silent supervisor: academic supervisors who claim to be co-

authors of student papers have a responsibility to ensure their quality

● Aims, objectives, audience- Clear statement of aims and objectives of the article and the target

audience

- Avoid narrow and parochial topics not of general interest

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The main elements continued

● Introduction and background

Provide adequate background information for readers’ understanding, but avoid too much detail

● Literature reviewMust include comments on the cited sources and their relevance

● Methodology- Use the simplest methodology appropriate to the topic

- Explain methodology clearly

- Use the simplest statistical tools that are appropriate to the topic

- Avoid using advanced tools merely to demonstrate your skills

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The main elements continued

- Present the results as clearly as possible

“The presentation and interpretation of the survey data are chaotic.”

- Check your results

● MeaningAlways ask yourself what your results really mean

“…there are interesting questions that could have been asked, but you do not seem to have really thought about what your results

could mean.”

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Practical points

● Spelling, grammar and punctuation

Run a spelling and grammar check on the paper in the language of the journal to which it will be submitted

● Citations and references- Citations in the text must match exactly with the corresponding items

in the list of references

- All cited items must be included in the list

- Check that all hyperlinks in text and list of references are working

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Practical points continued

● Acronyms

Acronyms and abbreviations should be spelled out in full the first time they are used

● Acknowledgments and funding

● Obtain permission for all copyrighted material

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General points● Plagiarism

Avoid plagiarism like the plague!

“The most serious problem with your paper is that large parts of the text, apart from those directly describing the results of your

survey, are taken almost word for word from one of your sources, …including her mistakes.”

● Previous publication: check publisher policies

● Duplicate submissionDo not submit your paper to more than one journal at a time

“…your article as published in Library Review …was received by Library Review on 10 April 2011. I received the version you submitted to IFLA Journal on 9 April 2011. It seems clear, therefore, that you submitted the same article to two journals on the same day.”

● Copyright: Contributor Publishing Agreement

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And finally

● THINK: What does it mean? Does it make sense?

● REVIEW: Structure, evidence, meaning, conclusions

● CHECK: Spelling, grammar and punctuation; arithmetic and statistics; citations and references

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Choosing a journal

Paul Sturges

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Why take the trouble to choose a journal?

● Either:• Before writing (so as to aim at meeting a journal’s

requirements during the writing process) PREFERRED or• After writing (so as to offer your article to an appropriate

journal having modified it as necessary)

● Essential to make an active and informed choice of journal• Editors may well reject an unsuitable article before it can

even enter the refereeing process• An unsuitable choice might mean your article is published but

not read by the people you hope to reach

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Identifying a journal

● Sponsor requirements• Refereed journal• Language preference• Ranked in ISI/IBSS (International Bibliography of the Social Sciences)

● Your subject and text may suggest either professional or academic journals

● The level at which you are writing may suggest a theoretical or general journal

● A specialist journal might be suitable (cataloguing, administration, etc)

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How to identify the right journal

● If you have access to a library with many print journals:• Browse the titles on display• Read articles – who are they citing?• Check aims and scope and publication policies

● Also search online through journal websites● Discuss with senior colleagues● What journals do you read?● Is speed of publication important?

• Contact the Editor to ask about turnaround times

● Your first article?• Don’t submit to #1 ranked journal in your field with decline rate of 90%

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When you have identified a journal

● Read the publication policy very carefully● Study the instructions to authors/manuscript

submission guidelines• Either write your article following the guidelines carefully• Or, edit your existing article to fit the guidelines

● The details (length, structure, layout, reference and note style, etc) matter!

● Deliver a ‘Journal X Article’!

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The editorial and peer review process

Paul Sturges

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The peer review and editorial processPRELIMINARIES

● When a paper is received:Editor:

• Decides on suitability for review

• May desk reject without sending for review

• Indentifies suitable reviewers

• Sends paper for anonymous review

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Peer review● Reviewers:

• Review paper in light of journal requirements and own professional knowledge

• Provide guidance about revisions required• Indicate whether paper should be rejected, revised or (very rarely)

accepted without revision• Indicate if the journal is willing to review a revision

● Editor:• Communicates reviewers’ comments and decision to author

● When revision received:• Minor – to editorial process• Major – re-review following above procedure

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An example of the editorial process● For IFLA Journal the Editor conducts detailed in-depth

examination of paper:“I repeated your LISA search today, and found that the results do not provide a

set of references which meet the criteria stated in your paper”

● Paper reviewed● Major corrections required – paper returned to author

(sometimes more than once) with Editor’s comments● Minor corrections made by Editor● Final corrected paper either rejected by Editor

“… you have not responded to all the earlier queries, have omitted some useful information that was included in the earlier version, have omitted from your reference list items that were included in the previous one, and which are still cited in the text of the current version, and have made (minor) changes in the figures showing your results.”

● Approved by Editor and passed to publisher’s production department for typesetting, printing, etc

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Handling revisions

● Follow the timeframes requested● Demonstrate what you have changed● Address each referee point in a covering note● If you can’t meet all criticisms, explain why● Be positive● Process can take 2-3 iterations

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Handling rejection

● Read the referees’ report and the Editor’s letter

● Focus on why● Try and rework the paper● Consider submitting to an alternative journal

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Publishing opportunities with IFLA

Caroline Lock (SAGE/IFLA Journal)

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IFLA Journal published by• Immediate open access• WLIC conference papers• General submissions• Commissioned articles• http://ifl.sagepub.com

EmeraldAuthors of WLIC conference papers may be approached by Emerald for publication in their library and information science journals.

• Open access after 9 months• Contact: Ebreen@Emeraldinsight.com

IFLA Book Series Global Studies in Libraries and Information

Series Editor Ian Johnson, published by De Gruyter

IFLA Publications Series (Greenbacks)

Series Editor Michael Heaney, published by De Gruyter• http://www.ifla.org/ifla-publications

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IFLA Journal

•Editor: Stephen Parker•Global readership •Print and online•Quarterly journal• IFLA membership benefit•Reach in developing countries•Abstracts in 5 languages•3,000 – 7,0000 words•Peer reviewed

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• Your article will be open access at www.ifla.org• Available online on the SAGE Journals platform: ifl.sagepub.com hosted by HighWire: 50 million+ monthly users and toll free linking

•No embargo on author archiving of accepted version of article in institutional repositories (RoMEO Green)

How to submitVisit the IFLA Journal website at http://ifl.sagepub.com or go direct to:

http://www.sagepub.com/journalsProdDesc.nav?prodId=Journal201719#tabview=manuscriptSubmission

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General author support from publishers

Caroline Lock

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Pre-publication services• SAGE: Submission guidance on the SAGE Author Gatewayhttp://www.uk.sagepub.com/journalgateway/authorGateway.htm - Including the How to get published vodcast by Dr Lucinda Becker at the University of Reading:

http://www.uk.sagepub.com/journalgateway/getPublished.htm

• SAGE Methodspace resources page http://www.methodspace.com/page/resources-1

• Publishing Journal Articles, by L Becker & P Denicolo: www.uk.sagepub.com/books/Book236083/title

• Emerald Journals website: author guidelineshttp://www.emeraldinsight.com/authors

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Post-publication services● Search engine optimization (SEO)● Usage and citation tracking● Global dissemination of your work● Coverage in abstracting and indexing services● Permanence via electronic legal deposit and feeds to

LOCKSS, CLOCKSS, etc● Reference linking via the CrossRef scheme to facilitate

citation● Social media to increase impact

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Questions

Useful contacts

● Christine Wellems Christine.Wellems@bk.hamburg.de● Ian Johnson i.m.johnson@rgu.ac.uk● Paul Sturges R.P.Sturges@lboro.ac.uk● Caroline Lock, SAGE caroline.lock@sagepub.co.uk● Eileen Breen, Emerald ebreen@emeraldinsight.com ● Stephen Parker, Editor, IFLA Journal zest@sapo.pt

Visit IFLA’s publishing partners at the IFLA WLIC 2013 exhibition