hostel mess stockmodule
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7/21/2019 Hostel Mess StockModule
1/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Flow of Hostel Module
IMPRES ERPis a versatile Web based Total solution for Institutional Automation. Out of
27 integrated modules, Hostelis a unique one which depends on other related Modules. In a
broader sense, it is categorized as
1. Hostel
2. Mess
3. Stock & Inventory
4. Accounts
. !"ll"n#
1. Hostel$
a. Hostel Request: While oining the institution, the student can request
accommodation in the !ostel. "he fee structure of hostellers for the current
academic #ear defined alread# in the respective screen will be made as
demand in his ledger. $ccordingl# he can remit the amount and enrol in the
hostel. %ood preference li&e 'egetarian ( )on 'egetarian should be mar&ed.
b. Room Allocation:!ostel *eput# Warden fishes out the vacanc# position in
each room of different hostels, and allocates room number to the student.
c. Students Movement:+tudents are given with I* ard ( +wiping ard, when
he wishes to move out of hostel, he has to swipe his card and record hismovement. +imilarl# when he enters in to the hostel, the swiping has to be
done. "he time-in and time-out will be sent to parents b# +M+.
d. Students Attendance:%or %ood preparations in the mess, attendance will be
ta&en in %ore )oon and vening +essions.
e. General Administration:In specific cases, students ma# opt to oin the hostel
at the mid of the semester and his demand amount will be lesser than other
students. +imilarl# when a student opts out of hostel, facilit# for refund is also
available in the software. *isciplinar# action against an# student is also
covered here.
2. Mess$a. Student Mess Committee:$ committee comprising student representatives
will be formed to design and draft the wee&l# chart of menu for each session
of the da# and mess timings. $ccordingl#, the menu will be prepared b# the
Mess +taff.
b. Guest Token:+tudent can avail guest to&en and use mess.
c. Bill re!aration: Monthl# e/penses for the purchase of groceries and
accessories and the establishment, the total amount will be divided with the
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
number of occupants in the hostel. 0uest to&en and leaves availed and other
necessar# information will be considered while preparing bill for individual
students.
d. Students urc"ase Committee:It is pure optional for the management to set
up a committee with student members for purchase of vegetables and
groceries.
3. Stock & Inventory$
a. Indent: It is a s#stematic process of purchasing the materials with proper
indent method.
b. +tores1 urchased items are &ept in the store for issue.
c. Stores Issue and Return:"he items required for food preparations must be
done through proper indent s#stem. "he in-charge of the stores will issue the
materials and record in the software. +urplus after usage will be sent bac& to
the stores.
d. Stock Re#ister:$t a point of time, the stoc& shows available materials, value
of the stoc&, price of the product for ever# purchase and its variance, stoc&
below buffer ( reorder level, damaged ( deca#ed items, etc. "his will be
directl# ta&en for bill preparations.
e. urc"ase $rder:%or mass purchase, s#stematic arrangement shall be made
with regular suppliers.
f. Su!!l% & GR': 3ased on the urchase Order, the vendor will suppl# the
materials. 0oods 4eceived )ote will be endorsed with *eliver# hallan.
g. (ualit% C"eck: "he items supplied b# the vendor must be verified withnumber and qualit# b# the stores in charge. "hen the materials will be put in
the stoc& bin and the Invoice bill will be sent t the accounts section.
4. Accounts$
a. )ournal *ntries: "he bill details are entered and passed on the pa#ment
section.
b. a%ment:"he s#stem will print the sundr# creditors name and amount in
words and figures in the cheque leaf. 3ill roposal and $pproval are there for
cross verification and chec&ing.
. !"ll"n#$
a. Hostel +ee ,emand:3ased on the 3ill preparations, the demand will be made
to all hostellers in the selected month. 5ast date for remittance, penalt# for
overdue da#s are also be defined at this stage.
b. Student a%ment:+tudent can ma&e the pa#ment in the cash counter either
cash ( ** ( heque or b# an# pa#ment gatewa#.
c. ,efaulters -ist:"he students #et to clear !ostel ( Mess bill will be listed in
the !ostel )otice 3oard for remainder.
d. SMS:"he !ostel due amount will be informed to the parents b# wa# of +M+.
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
3/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
%ote$$nl% t"e +lo. of *R Module is s!ecified "ere/ An% inte#ration of "ard.are like
unc"in# ,evice0 R+ I,0 S.i!in# Card0 SMS is !ossible !rovided t"e aut"orities s"ould
furnis" t"e AI 1 S,2 from t"e vendors/ T"is attracts inte#ration c"ar#es/
Hostel & Warden:
Current Status of Hostels & Rooms
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
4/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Students Allocation in t"e Hostel
3!loadin# arents "oto
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
5/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Students Room Allotment
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
6/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
+acult% Room Allotment in t"e Hostel
Current Hostellers +ood reference
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
7/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Students Attendance in t"e Hostel
Hostel * 4 Gate entr%
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
8/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Students (uit Hostel
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
9/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Course .ise Hostel Students and t"eir +ood reference
Com!lete Current Hostellers -ist
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
10/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Hostellers ,ail% Attendance
Hostellers Attendance 4 Absentia Summar%
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
11/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Hostel Rooms 5acanc% osition
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
12/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
,ail% Summar% of Hostel Student Attendance0 Class Attendance0 urc"ase $rders issued
and Good Received 'ote
Item Master and ,etails
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
13/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
urc"ase details of a !articular Item and c"art vie.
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
14/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
+i6 Sales rice 7 for Counter Sale
urc"ase rice A!!roval -imit for eac" 3ser in t"e urc"ase ,e!artment
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
15/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Indent of t"e Individual Staff
Indent A!!roved Items -ist
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
16/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Item Request ro!osal in t"e Stores
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
17/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Item ,emand for Waitin#0 A!!roval and +inali8e
,eliver% C"allan details
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
18/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Goods Received 'ote
Counter Sale Re!ort
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
20/25
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7/21/2019 Hostel Mess StockModule
21/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
urc"ase $rder and its Status
Stock Re!ort as on ,ate
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
22/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Indent Made but urc"ase $rder not Made
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
23/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
urc"ase $rder Made but GR' not Made
GR' Made but Bill not Accounted
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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7/21/2019 Hostel Mess StockModule
24/25
SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
Bill Accounted but a%ment not Made
Item rice 3!date
.
H.O!No. 1, Third Street, KRG Nagar, Ganapath, "#i$%at#&e ' ()* ++(!h"#$%% %&'$('&, $%)(1*1
"it, O-e!11& Thir+all+ar Street, Kil-attalai, "he//ai ' (++ **0!h"$$'#*%()*
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SUBIKSHAM SOFTWARE SOLUTIONS Pvt. Ltd
High Ideals High Values
With Branches @ Coimbatore, Chennai, Salem
For furt'er det("ls) *le(se cont(ct$
M1s Subiks"am Soft.are Solutions vt -td/0
'o/90 T"ird Street0 2RG 'a#ar0 Gana!at"%0
Coimbatore 4 ;9
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