guideline iempositionstatement
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8/3/2019 Guideline IEMPositionStatement
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The Institution of Engineers, Malaysia
Key Steps, Documents, Timelines and
Important Information in Position Papers
10 February 2010
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8/3/2019 Guideline IEMPositionStatement
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2The Institution of Engineers, Malaysia
Definition
An IEM Position Statement is a statement and recommendations
expressing the views and stand of IEM on issues related to engineering
that is of importance to our country and to make specific
recommendations to the government for consideration and
implementation in addressing the issue.
AbbreviationsPPCC - Position Paper Coordinating CommitteePSC - Position Statement CommitteePP - Position PaperTD - Technical Division
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3The Institution of Engineers, Malaysia
Role of Position Statement Committee (PSC)
MembersChairman
To ensure PSC achieve its objectives and timeline
To keep track of progress
To direct PSC along the proposed objectives
Call regular meetings with the assistance of IEM
Secretariat
Members
To accept assignment needed such as collection of
data/statistics, research (if required) and regional
practices
Compile information and data for meetings and
discussions
Assist Secretary/writer to draft the position paper
Secretary (Writer)
To prepare meeting minutes with the help of IEM Secretariat
To compile information and materials (discussed in
meetings) to draft the position paper
freelance writer can be appointed
Chief Editor
Edit the draft to be tabled to relevant agencies,
ministries and Cabinet
Name Position
Ir. Dr. Gue See Sew Chairman
Ir. Tan Yean Chin Secretary
Ir. Neoh Cheng Aik Chief EditorIr. Prof. Dr. Ruslan Hassan Member
Ir. MC Hee Member
: :
Ir. Dr. Lee Jin Member
Example: Mitigating the Risk of Landslides of Hill-
Site Development
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4The Institution of Engineers, Malaysia
Distribu-tion
Approval& Endorse
-ment
FinalizeReport
GatherComments
DraftReport
MeetingsIdentify
Stake-holders
Approval
Key Steps, Documents, Timelines and
Important Information in Position Papers
TopicProposal
Engineering-
related
And of public
interest
Topic
approval
Formation
of PSC
Identifica-
tion of
chairman
Invitation to
experts from
various
stake-
holders
Understand-
ing
procedures
Brainstorm-
ing sessions
Carry out
study
Begin write-
up
From
PPCC,
Standing
Comm. and
TDs
From
members
and public
Consolidate
all
comments
Excomm
approval
Council
endorsement
Cabinet
Ministry or
government
agencies
*Press
release
IEM website
1 2 3 4 5 6 7 8 9
Documents to Prepare
List of
contacts
Schedule
Table of
contents
Question-
naire
Summary of
discussion
PPT and
Word doc
template
Draft report
Summary of
comments
Final report
< 2 Months *6 to 12 Months ~ 3 Months
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The Institution of Engineers, Malaysia 5
ApprovalTopic
Proposal
Criteria for Approval
The topic must be engineering-related and of public
interest
The issue is within the capabilities and expertise of
IEM members
The issue is within the objective and scope of IEM
The issue has or may have an impact on IEM, its
members and the country
1 2
Approval
PPCC makes recommendation to Excomm for
approval
Suggestion
May originate from IEM officer, member, committee
and council, or any responsible external entities
Examples of Topics
Mitigating the Risk of Landslides of Hill-Site
Development
Prevention of Flash Floods and Mitigating of Erosion
and Siltation
Mitigation of Floods in Malaysia
Safety Against Fire in Buildings
< 2 Months
PSC Chairman
PPCC to appoint Chairman for PSC
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The Institution of Engineers, Malaysia 6
Criteria for Selection of PSC Members/Stakeholders
No. of members is preferably between five and ten
Balanced organizations and stakeholders
Members shall be willing to serve until the project is
completed
PSC Members/Stakeholders
PSC Chairman to appoint members
Identify
Stake
-holders
3
Experts Authorities
Consultant
*ContractorsIEM TDs
(Representatives)
Others(i.e. academics)
Document to Prepare
List of contacts
~ 1-2 MonthsPSC
membershipshall be
balanced
Role of Secretariat
To advise PSC (i.e. members are from various
background/stakeholders)
Name Organization
Ir. MC Hee (Chairman) IEM
Ir. Dr. Jeffrey Chiang IEM Civil & Structural Technical Division
Ir. Liew Shaw Shong IEM Geotechnical Technical Division
Ar. Andy Gan Khai Fatt Pertubuhan Akitek Malaysia
Mr. Low Kong Chien Department of SeismologyIr. Teo Ching Wee REHDA
Ir. Elias Ismail CIDB
Assoc. Prof. Dr Azlan Adnan UTM
Prof. Dr. John Kuna Raj Department of Geology, UM
Example: PSC Earthquake
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The Institution of Engineers, Malaysia 7
Meetings
4
Meetings
Charting of schedule and understanding procedures
Regular brainstorming sessions for collection of views
and opinions
Carry out study
Documents to Prepare
Schedule
Table of contents
Questionnaire
Summary of discussions
~ 3-6 Months
Notes
If PSC wishes to recommend changes in scope,
recommendations shall be made to PPCC
Budget
A budget of RM5,000 could be allocated for research
or detailed studies, writing and editing
Role of Secretariat
To regulate meetings, and compliance of rules and
methodology
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The Institution of Engineers, Malaysia 8
Finalize
Report
Gather
Comments
Draft
Report
5 6
Contents of the Draft Report
Executive Summary
A statement of the issue, recommendation pertaining
to public policies, and IEMs commitment
A listing of PSC members
Background
Bases of Consideration Implication
Conclusion
Recommendation
IEMs position, commitment and activities
Actions to be taken by government (specific ministry of
relevant)
Appendix
See examples at
http://www.iem.org.my/wapi/mctweb.dll/getObject?MID=IEMWEB-
MAIN2&objID=1
Documents to Prepare
PPT template
Draft report
Summary of gathered comments
Final report
Gather Comments
Send draft report to PPCC, Standing Committees and
Technical Divisions for comments
Organize forum to hear from members and public
*Post on website to hear from public or other
interested parties
7
~ 3-4 Months
Final Report
Consolidate all comments and finalize report
Submit to PPCC along with draft report and summary
of consolidated comments
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The Institution of Engineers, Malaysia 9
Notes
Use standard IEM template for report writing
Step no. 3, 4, 5, 6 and 7 shall be completed in no more
than 12 months
Request for extension (if needed) must be submitted to
PPCC
Finalize
Report
Gather
Comments
Draft
Report
5 6 7
~ 3-4 Months
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The Institution of Engineers, Malaysia 10
Distri
-bution
Approval
& Endorse
-ment
8 9
~ 3 Months
Approval and Endorsement
PPCC will recommend to Excomm for approval
PP can be presented to the IEM council for
endorsement or by circulation method
If circulation method is selected, response of more
than 50% of Council members would be accepted for
approval
Post Distribution
PPCC to monitor and follow up on the implementation
of PPs every 6 months
Every PP shall be evaluated by PPCC for
recommendation for revision or withdrawal at intervals
of 3 years
In the absence of a recommendation for their revisionor continuity, PPs will be automatically dissolved after
3 years having been issuedDistribution
Submit to cabinet through a relevant ministry
Branches are encouraged to bring PP to the attention
of the state governments Announcement of the availability of PP shall be made
in IEM Bulletin and website
Executive summary of PP shall be published in IEM
Bulletin
Note
PPs shall only be used to provide information and to
give background public policy decisions
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The Institution of Engineers, MalaysiaBangunan Ingenieur, Lots 60 & 62Jalan 52/4, P. O. Box 223 (Jalan Sultan)46720 Petaling Jaya, MalaysiaTel: 603-79684001 Fax: 603-79577678Email: sec@iem.org.my
www.iem.org.my
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