google apps for domain save money & improve collaboration! augustine tino paz manager, 2-1-1...

Google Apps for DomainSave money & improve collaboration!

Augustine “Tino” PazManager, 2-1-1United Way Worldwide

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Objectives

• Provide an overview of Google Apps for Domains offerings for non-profit organizations.

• Provide more details on a few of the specific tools that are included in Google Apps for Domains (i.e., Google Docs, Google Sites, Google Calendar).

• Share examples of Google Apps of Domains currently being used by I&Rs across the country.

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Overview

• Who are you and why are you here?

• What is Google App for Domains

o Non-profit version/offering

• Email

• Docs

• Calendar

• Sites

Commandments

• Please interact!

• Questions are ok!

• Try not to use jargon (or explain if you do)

• Have fun AND learn something new!

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Who are you and why are you here?

• How many of you have a Gmail account?

• What email program do you use at work?

• Have you used Wikipedia?

• Have you contributed to Wikipedia?

• What is your relationship with your inner Geek?

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What is Google Apps?

•Email

•Calendar

•Contacts

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http://www.google.com/nonprofits/

•Documents

•Sites

•Video

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Basic Requirements

• Own a domain name

• Registered non-profits with current 501(c)(3) status in the U.S. now qualify for Google Apps Nonprofit Edition.

• To get started, just complete the Nonprofit Edition sign-up form (http://www.google.com/a/cpanel/education/new).

• They will verify your 501(c)(3) status using your 9-digit Employee ID Number, and contact you about the status of your Edition upgrade via email.

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Base Offering Includes: Domain customized email 7+GB inbox quota Web-based standard support Anti-virus/Anti-spam Mobile device functionality Multi-platform support Customizable logo and colors

Cost• No cost from Google, but some costs in terms of staff

time/labor for administration

Security• Secure Sockets Layer (SSL) encryption• Redundant storage at multiple sites• Admin control of authentication and account

creation

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Other thing you can do

Offline access available Sync with Outlook Manage multiple accounts in a single inbox Fully searchable using Google’s powerful

engine Filters and labels allow simple organization Gadgets and hacks increase productivity Visit: http://www.google.com/mail

Other useful resources:• http://www.youtube.com/user/GoogleApps• http://www.google.com/appsstatus

Applications Features

Word processing

Spreadsheets

• Forms

• Reporting

Presentations

Visit: docs.google.com

Rich editing and formatting functionality

Collaborate and share with colleagues

Export to many formats

No more attachments or “AgendaDRAFTfinal_02.doc”

Google Docs

Google Calendar

Sharing• Within organization• Public

–Subscription–Public Event Search

Syncs with Outlook, iCal, phones

Offline access

Embed in websiteExample: Circle Cinema

Visit: http://www.google.com/calendar

Google Sites

• Simple & fast webpages

• Private vs pubic visibility

• 3 levels of access

• Automatic revision history & rollback

• Flexibility

• User-generated content

• Visit: http://www.google.com/sites/overview.html

Google Site Examples

• https://sites.google.com/a/211tampabay.org/fl211network/

• http://states.211us.org

• http://stories.211us.org

• http://sites.google.com/a/my211.org/tools/

• http://docs.google.com/present/view?id=dgcqzsbr_58hsjpkshp

• http://www.Infolineinc.org

Thank you

Reach me at tino@211us.org