going digital: part 2 - online collaboration and team tools

Going Digital…Getting Digital @ WorkPart 2: Online Collaboration Tools and Team Management Tools

Questions from Last Week?

Agenda: Online Collaboration Tools and Team Management Tools• Google Drive and Hangout• Slack• Join.me• Adobe Connect/GoToMeeting

Google Drive

Google Drive 101• Word Processing• Spreadsheets • Presentations• FORMS! …. and more

Join in: http://goo.gl/ilZO06

Create Custom Share Levels• Allow multiple levels of permission• “Suggestions” v Edits• Revision History• Real-time editing

Join in: http://goo.gl/ilZO06

Creating Forms

Check out my form: https://goo.gl/forms/Brjk0gntg9Pb3r1t2

Tips with Forms• Short and focused• Do you NEED to know or WANT to know?• What is your goal?• How will you use what you learn?• Use scales• Send reminders

Hints and Tricks• Use shareable link to

avoid people creating Google Accounts

• Sharing Folders v. individual documents

• Poll your team on comfort level…set up training as needed

• Use Slides to create graphics and more

Get More out of Drive with Connected appsRecommended Apps • PicMonkey• BeFunky• FloorPlanner• LucidChart

What are your Google Drive Tips?• be secure – look @ two-step authentication and offline codes

Google Hangout

Tips• Minimize self when sharing

screen• YOUR ON SCREEN: Don’t

forget• Use Privacy Tabs and Close

programs

Ideas• Use “On Air” to simulcast

programs and meetings• Use with Google Drive• Use for free long distance calls

What are your ideas?

SlackJoin into a Slack Discussion: collaborateworkshop.slack.com

Alternatives to Slack• HipChat • Ryver • Discord Ap

p

Tips• Great way to keep conversation

going….• Have an idea of “WHY”• Make sure someone is managing

the team

Its OK to be away sometimes….

Bring in apps to make it productive• Polly (polling)• Drum (instant meetings)• ProofMe• What others?

Use the / for more options

What other tips do you have about Slack?• Use Guides to get started• Another alternative: Basecamp

Online Meetings

Join.me

GoToWebinar & Adobe Connect

Tips for Online Meetings

Agendas and Schedules and Purpose

Early and Ready to test Equipment

It needs to be two-way communication• Chat• Mics

When using a microphone

It needs to be more visual and interactive

Be Early and Be Prepared

…and if its vital be ready with “Plan B…and C”

Do not multi-task

What tips do you have for online meetings?

Before Next WeekWhat was the new idea you had today? How are you going to use it?

Join our Facebook Group & Share your thoughtshttps://www.facebook.com/groups/SEFLINgoingdigital/

Next Week, Thurs 9/15 @2pmPart 3: Making Teams and Projects Successful

Contact:Diana Silveiradiana@novarelibrary.com844-244-0701