fy2013/14 community agency partnership program (capp)

RFA 14-198

FY2013/14 Community Agency Partnership Program (CAPP)

501(c)(3) at time of application

Physical location in Alachua

County

Basic Eligibility

IRS

1. Alachua County Tax Payer -Funded

2. ~ $1 million

3. Oct 1, 2013 – Sept 30, 2014

4. REIMBURSEMENT

Grant Information

6. Category-Fit

7. Alachua County Residents, ONLY!

Grant Information (cont.)

NO Economic DevelopmentNO Economic OpportunityNO RecreationalNO Arts/CulturalNO HistoricalNO Environmental

NO-NO Programs

1. Food

2. Health Care

3. Housing/Utilities

4. Child Education

5. Child Abuse/Neglect Safety

Funding Categories

100 - 150% FPL

Participant’s own consumption

Can be Food-growing or Food Preservation

Food

100 – 150% FPLPreference:

60 yrs of age or older, OR Household with 18 y/o or under, OR Rural or Transport Disadv.

Diagnostics and medicine incl.NO mental health, substance abuse tx, vision care or lenses

Health Care

100 - 150% poverty level

Preference: 60 yrs of age or older, OR Households with 18 y/o or under

Can be Weatherization, Home Repair (critical-need), Legal Assistance

Housing/Utilities

Newborn – 18 y/oAbused or at-risk, thereof; &/orNeglected or at-risk, thereof; &/or

Domestic Violence ExposureIntervention = SafetyQualified personnel

Child Safety

A. School-ReadinessNewborn – 5 y/o

Educational child care for school preparation

Employed Poor = < 150% FPL, min. 20 hours/week

Supplemental Family Services

Child Education

B. Basic/Core Subjects100% - 150% FPL

Enrolled in school

REINFORCES student’s current school curricula: Language Arts, Math, Science, Social Studies

“Next Generation Sunshine State Standards”

Child Education

Cost of doing businessCapital $1,000 or moreLand or building improvementsLawn maintenance*Building maintenance Rent/mortgage payments - Non-shelter, non-

participant housingUtilities - Non-participantVehicle purchase, vehicle payments

Funding Restrictions(Read Attachment A!)

Vehicle Maintenance – non-essentialGasoline – non-essential vehicleFundraising expensesStorage – non-essentialInsurance – vehicle, facilityMembership fees/duesRecognition-relatedCAPP grantOffice equipment and furnitureComputersStaff – indirect

Funding Restrictions (cont.)

Marketing or Volunteer RecruitmentOffice Equipment – No rental, purchase or

maintenanceCommunications – Staff Internet, office phones

Read Attachment A; submit any ?’s

Funding Restrictions (cont.)

Performance Measurement

Effectiveness & Accountability

Clarifies program purpose Documents resultsFinancial Accountability

Logic Model“If this, then that”Improves Planning and Performance by having to:

Clarify program premise

Define and clarify goals

Identify key elements to track

Communicate program value

Logic Model Schematic

INPUTS

OUTPUTS OUTCOMES

ACTIVITIES

Logic Model Schematic

OUTCOMES

INDICATOR

MEASUREMENT TOOL

SAMPLING TYPE & SIZE

FREQUENCY & SCHEDULE OF DATA

COLLECTION

InputsWhat Resources are Needed to Run the Program?

Staff (Social Worker, Volunteer Coordinator, Admin Asst)

Volunteers Facility Equipment Materials Supplies Partners

“If we have these Inputs, then we can conduct these Activities.”

Inputs Activities

ActivitiesWhat Services Will Be Provided by the Inputs?

“If we conduct these Activities, then we will produce/deliver these Outputs.”

Activities Outputs

OutputsHow Many Served/How Much Provided through Activities?

Number of participants served?Number of meals served?How many pounds of food?Number of classes taught?

Unduplicated: Varied Svcs = 1; Same Svc Multiple Times = 1

“If we produce these Outputs, then we will achieve these Outcomes.”

Outputs Outcomes

OutcomesHow will participants be affected?

New knowledge? Increased skill? Changed attitude? Improved condition? Maintenance of current status?

Outcomes Must Be:

Realistic

Measurable

Examples of Outcomes (Increase, Decrease, Maintain, Reduce)

1. 85% will reduce ER visits2. 100% will increase nutritional intake3. 80% will maintain in-home status4. 95% will improve reading skills5. 95% will read at least one book a month

Include Outcome that pertains to the increase, such as:Increase # of available family visitation hours from 480 to 520

# of clients served will increase from 38 to 45

# of classes will increase from 15 to 30

CAPP Program Increase

Many variables affect school grades

Report cards are difficult to obtain

School Involvement Family Involvement

After School Program Cautions

Indicators What will tell you how a participant is doing on an Outcome?

“We will be able to know how a participant is doing on an Outcome by…”

Grooming and hygiene levelPhysical activity level# of job interviewsEmployment statusHousing statusScore on written assessment

Measurement Tools How are the INDICATORS going to be measured?

“We will track our Indicators by…”

Housing lease Landlord report Staff Observation Form Client Self-Assessment Pay stubs

Questionnaires/Surveys

Survey v. Test

What do you need to know?

Will the respondent understand the question?

Will the wording skew the answer?

Is participant literate?

Sampling

“We will apply our Measurement Tools to …”

Sample Size # Measured = Quality of Info

Make Generalizations

Case Management or Training – must evaluate all participants

Random Sampling

Larger populations

Equal opportunity of selection

Pure chance

Systematic Sampling

Applied formula Large populations Every nth person

Data Collection Frequency & Schedule

“We will utilize our Measurement Tools…”

1. Pre & Post Class

2. Monthly

3. Quarterly

4. Weekly

Schedule K-1Food-Growing Program

INPUTS ACTIVITIES OUTPUTS OUTCOMESP/T Family & Consumer Sciences Agent

P/T Environmental Horticulture Agent

USDA Funding

Instructional literature

Materials for raised bed gardens

Storage

Nutrition classes

Building raised-bed gardens

Instruction on planting and maintaining vegetable gardens

Planting vegetable gardens

10 nutrition classes for 65 people

Vegetable garden planting and maintenance classes for 30 households

30 household raised-bed vegetable gardens

5 community vegetable gardens

1. 95% of participants increase their knowledge of nutrition

2. 90% of participants increase frequency of vegetables eaten

3. 90% participants will grow and consume their own food

Schedule K-2OUTCOME INDICATOR MEASUREMENT

TOOLSAMPLING SIZE

& STRATEGY

DATA COLLECTION

1. 95% of participants will increase their knowledge of nutrition

Pre and post scores

Written assessment All households Twice – pre and post training

Key ElementsProgram Planning

Collaborations

Sound Performance Measurement

Budget

This:

Not this:

Partnerships

Budget Planned out

Clearly stated

Justified

TipsEvaluators may have never heard of your

agency or program. Asked to describe thoroughly in ‘Detailed Program Description’.

Follow application instructions

Narrative length does not equal quality

Compile the application binders according to instruction

Application Packet1.25” – 1.5” Binders w/Agency,

Program Name & CAPP RFA 14-198 on covers and spines

Separate app’s for each program

Named Tabs

SubmittalMay 8 by 5:00 pm1 Original, 9 CopiesMark “Original”Sealed box or envelopeLabeled “14-198:CAPP RFA”Purchasing Office

RFA QuestionsAll Questions in Writing

All Questions Answered in Addendum

No questions accepted past midnight, Sunday, April 28

Final addendum will be issued and posted online by Wednesday, May 1

AddendaContains answers to all questionsAny changes or correctionsAny AdditionsPrint, sign and dateInclude in application packetFinal addendum will be issued and posted online by Wednesday, May 1

EvaluationCAPP Manager screening/reviewAdvisory Board Evaluation of

WrittenAdvisory Board Evaluation Oral

Presentation (presentations begin Monday, July 22)

Funding Recommendation % maxRecommendations by ConsensusPresentation to BoCC TBA

By consensus< 78.4, no recommendation can be made

No guarantee recommendation will be made, regardless of % category

Recommendations to BoCC

CAPP RFA Questions: Darryl Kight, Purchasing Agent

Email: dkight@alachuacounty.us

Fax: 491-4569

Address: Purchasing Office, 12 SE 1st Street, 3rd floor

eCivis: John Johnson, Contracts Administrator

jdj@alachuacounty.us 338-7392

Annette Perez, Financial Mgt Analystaperez@alachuacounty.us337-6109

Contacts